Executive Assistant – CEO, Real Estate

Adaptive Teams

Executive Assistant to CEO in a fast-growing real estate business. Responsibilities include project management, calendar organization, and improving operational systems.

Posted 7/14/2026full-timeRemote • Texas • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong executive calendar management, project coordination, and communication skills while managing confidential information with professionalism. Proficient in identifying inefficiencies and implementing improved workflows to enhance operational systems.

Highest-signal resume keywords

Executive Calendar ManagementProject CoordinationGoogle WorkspaceStrong Written And Verbal CommunicationBilingual In English And Spanish

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project ManagementReport PreparationSpreadsheet ManagementProcess DocumentationKPI Tracking

Soft Skills

Attention To DetailProblem SolvingDecision MakingOrganizational SkillsProactive Follow-Up

Tools & Technologies

AsanaSlackZoomHighLevel (GHL)AI Tools

Industry Keywords

Real Estate ExperienceIndustry Terminology

About the role

Key responsibilities & impact

Own executive calendar management, scheduling, inbox organization, and daily priorities
Drive projects from kickoff to completion, ensuring nothing falls through the cracks
Follow up proactively with team members, vendors, and clients until commitments are completed
Handle administrative tasks quickly, accurately, and independently
Coordinate meetings, agendas, notes, and action items
Prepare reports, presentations, spreadsheets, and business documents
Document processes and continuously improve operational systems
Identify inefficiencies and implement smarter workflows
Manage confidential information with professionalism and discretion
Answer client and vendor calls with confidence and excellent communication
Assist with occasional errands or special projects as needed
Track project progress and KPIs, providing consistent updates to leadership

Requirements

What you’ll need

3+ years in an Executive Assistant, Operations Coordinator, Project Coordinator, or similar role
Experience supporting founders, executives, or business owners
Exceptional organization, attention to detail, and follow-through
Strong written and verbal communication skills
Comfortable making decisions independently and solving problems proactively
Able to juggle multiple priorities without sacrificing quality
Tech-savvy with the ability to quickly learn new systems
Experience with Google Workspace, Asana, Slack, Zoom, HighLevel (GHL), AI tools, spreadsheets, or similar platforms
Real estate experience or familiarity with industry terminology is highly valued
Fluent in both English and Spanish is preferred

Benefits

Comp & perks

Competitive monthly compensation based on experience and performance
Join a mission-driven, fast-growing entrepreneurial business
Work directly with leadership and make a measurable impact
Build systems, improve operations, and help shape company growth
High level of ownership, autonomy, and trust
Opportunities for professional growth and increased responsibility