Administrative Assistant

• Greet current students/families, prospective students and visitors in a diplomatic manner
• Provides direction and assistance by asking questions and gathering information
• Manages all incoming call, email, calendars for the department
• Provides excellent telephonic customer service
• Takes messages and delivers to appropriate department personnel in a timely manner
• Creates and maintains proper organization of physical and electronic student files and financial aid documents
• Perform clerical functions, including typing, filing, mailings, etc.
• Process cash, checks, credit and debit cards payment transactions for tuition and fees
• Prepares daily deposits in conjunction with accounts payable standards of compliance
• Oversees Transact cashiering as directed
• Tracks and maintains department engagements/priorities on the department calendar
• Updates student information such as address changes
• Manages all requests, orders, purchases, travel and monitors office supplies as needed

• Assisting engineers in the development of project deliverables for clients.
• Support the Power Delivery Engineering Business Sector on projects including preparation and detailed review of deliverables.
• Coordinate with staff in four other offices and prioritize work based on client schedules and needs.
• Update client and internal tracking spreadsheets.
• Perform detailed QA/QC checks of project deliverables.
• Assist in the preparation of project-related documents to comply with client and/or GAI Branding standards.
• Perform special projects and other tasks, as assigned.

Administrative Specialist

• Assist with county Extension program and events coordination
• Provide administrative support for 4-H and Master Gardener volunteer programs
• Help coordinate office communications, multimedia product development and publications
• Serve as receptionist or first-line liaison to internal and external customers
• Maintain educational resource and publication files
• Assist Extension Educators in maintaining and filing documents

Part-Time Administrative Assistant

• Act as a trusted partner to executives, proactively managing administrative and operational demands
• Operate with a CEO-office mindset, anticipating downstream impacts, sequencing, and trade-offs
• Exercise independent judgment in managing time, access, and information flow
• Provide stability, clarity, and momentum in complex, fast-moving environments
• Manage complex, high-stakes calendars across global time zones
• Serve as an effective gatekeeper for scheduling and executive access
• Own the annual executive cadence, anticipating: Leadership meetings, Board-related activities, Conferences, External engagements
• Proactively optimize calendars to protect focus time and align time investment with enterprise priorities
• Coordinate internal and external meetings with a “no surprises” standard
• Ensure executives are fully prepared with appropriate materials, context, and stakeholders
• Manage end-to-end meeting logistics, including agendas, pre-reads, and executive-ready materials
• Draft communications that reflect executive voice and intent
• Act as a primary point of contact for executives

Senior Administrative Assistant

• Manage and organize company documents, files, and records with strict attention to confidentiality and data security
• Coordinate meetings, prepare agendas, and take comprehensive meeting minutes for distribution
• Respond to internal and external inquiries in a professional and timely manner
• Maintain office supplies inventory and place orders as needed to ensure operational continuity
• Assist in preparing reports, presentations, and correspondence for management review
• Support multiple departments with general administrative tasks and special projects
• Ensure smooth day-to-day office operations and workflow across remote and in-office environments
• Manage executive calendars, schedule appointments, and coordinate meeting logistics
• Monitor and organize email communications, prioritizing urgent matters for appropriate follow-up
• Arrange travel accommodations, process expense reports, and maintain travel records
• Maintain and update databases, customer relationship management (CRM) systems, and administrative records
• Provide administrative support to new team members during onboarding and orientation processes
• Identify opportunities for process improvement and recommend solutions to enhance operational efficiency

• Provides secretarial/administrative support and departmental services.
• Schedules meetings, prepares audits, maintains attendance and educational files.
• Communicates information to staff members and leaders as required.
• Prepares and displays information in various formats for presentations.
• Answers and screens incoming telephone calls related to patient issues.
• Greets and assists patients and their families.
• Completes and submits financial documents and maintains log of requests.
• Maintains electronic calendars and coordinates schedules for the department.

Administrative Assistant II – General Surgery Residency

• Provide advanced administrative support to senior IT leaders, including complex calendar management, travel coordination, and expense reporting
• Coordinate and prepare materials for IT leadership meetings, technology reviews, and cross‑functional forums
• Serve as a central point of contact between IT leadership and internal stakeholders, ensuring timely communication and follow‑up
• Support planning and tracking of IT initiatives, including meeting logistics, documentation, and action‑item management
• Manage confidential and sensitive information with discretion and professionalism
• Assist with onboarding, access requests, and coordination of resources for IT team members
• Identify opportunities to improve administrative processes and operational efficiency within the IT organization

Executive Administrative Assistant

• Own clinical scheduling and staffing needs:
• Build and release CAH RN schedule based on schedule of schedules timeline.
• Ensure all floors have adequate RN coverage taking into account:
• Licensing
• System access
• Training
• PTO, and call in management
• Coordinate with Operations, MSO (Medical Staff Office,) Payroll, and IT teams to support workflow continuity and organizational effectiveness.
• Ongoing validation of time and attendance in accordance to state laws.
• Review, validate, and complete monthly invoice.
• Maintain Hicuity’s education platform including:
• Adding and assigning new users.
• Removing termed users.
• Uploading nursing huddles.
• Tracking/monitoring completion rates.
• Maintain nursing competencies.
• Create and share competencies for new hires.
• Create and share competencies for cross training nurses.
• Tracking completion of competencies.
• Managing the access process for all CAH staff.
• Working in partnership with MSO team on CAH credentials/licensing.
• All other duties as assigned within scope.

Care At Home Administrative Assistant

• Schedules meetings and conference calls, domestic and international, with sensitivity and awareness of the urgency of scheduling
• Schedules domestic and international travel and coordinate logistics for on and off-site meetings and events
• Provides administrative leadership to the administrative team and works with employees, customers and business associates at all levels
• Screens visitors and pre-screens and routes telephone calls, locating executives and/or taking messages as appropriate
• Maintains administrative processes and filing systems
• Drafts responses under own signature when appropriate
• Sets priorities and procedures and may delegate to others
• Maintains standards of strict confidentiality with respect to all matters and documents
• Handles internal and external executive calendar and executive’s time management
• Performs various personal services including making reservations and scheduling
• May investigate or fact-find to prepare the executive for internal activities, public events, speaking engagements or similar affairs.

• Manage complex calendars, coordinate meetings, and schedule appointments
• Arrange travel and conference registrations
• Prepare and edit Microsoft Office documents (Excel, Word, PowerPoint)
• Process expense reports accurately and in a timely manner
• Point of contact for visitors and manage incoming/outgoing communications for assigned Executive(s)
• Provide event planning support for internal and external meetings
• Assist with special projects, ensuring confidentiality and discretion

Executive Operations Administrative Assistant

• Provide administrative support to VP/CIO and other team members, including assistance as needed with scheduling and planning remote and onsite meetings, completion and submission of expense reports, timesheet approval for department, coordination of travel, itineraries and authorizations, file management, ordering supplies, executing requests, preparing weekly agendas, and other duties as assigned.
• Draft and revise documents and correspondence as requested by the VP/CIO.
• Create, edit, and review documents and correspondence, spreadsheets/data, and PowerPoint presentations to catch errors and maintain accuracy.
• Handle sensitive information appropriately and maintain privacy.
• Maintain an on-going work plan for the position with a timeline for relevant tasks, index of document location(s), and SOPs for re-occurring responsibilities and tasks.
• Provide operational and basic project management for key initiatives, e.g., keeping track of progress and managing communications with stakeholders.
• Provide support in tracking budget, including managing and submitting invoices, purchase orders and reconciliations, and obtaining approvals.
• Organize and determine priorities for incoming mail and phone calls. Make initial determination of contact and proper action to be taken.
• May draft correspondence or place outgoing calls to achieve desired results.
• Reviews completed correspondence for internal and external communications to ensure correct terminology, spelling, punctuation, and grammar.
• Other duties which may be assigned from time-to-time.

• Will work closely with Extension Educators, other Administrative Support Staff, the Area Extension Business Operations Manager and Area Client Relationship Manager to help ensure the smooth and efficient daily operation of the Bradford and Sullivan County Extension offices
• Provide customer service and support
• Help coordinate office communications
• Provide administrative support for county Extension programs and events coordination
• Perform other clerical, administrative duties, and support as needed
• Serve as first-line liaison to internal and external contacts and provide general office support.
• Greet customers, answer telephone, provide directions or information and solve routine issues.
• Communicate routine and general information to staff, customers, and/or public about standard services, processes, and procedures using prescribed or established guidelines.
• Maintain inventory, order office supplies, and arrange for equipment maintenance.
• Provide support to assist educators with clerical and administrative tasks.
• Perform other duties as assigned or requested.

• Work in collaboration with DHS Talent Acquisition team to assist with working directly with new hires and transfers to ensure they are sent e-mail notifications including but not limited to: new hire appointment letters/orientation packets and other required documents needed prior to approving start dates.
• Complete additional onboarding and offboarding tasks various HR systems
• Work directly with the HR team to assist and support needs for new hire orientation including creating binders, reserving conference rooms, and entering staff in the internal security system.
• Assist with posting positions on our internal HR platform, BambooHR
• Collaborate with hiring managers and staffing agencies on the development and execution of recruitment plans and selection processes.
• Post requested positions to external job boards such as Indeed or LinkedIn.
• Confirms data accuracy and audit and flag any discrepancies to the DHS Talent Acquisition team.
• Manage the administrative functions of our CYF Clearance Report and Audit Process to ensure communication is sent as directed in advance of any expiring FBI, Child Abuse and Criminal Clearances.
• Review, analyze, and develop necessary operational policies and procedures according to state, federal, and county mandates and regulations.

Senior Administrative Specialist

• Handles Sr. Director's calendar by prioritizing schedules and meetings
• Assists Sr. Director in planning and organizing meetings, preparing agendas and logistics
• Builds travel packs for international trips and large domestic events
• Supports Sr. Director by acting as proxy for communications and approvals
• Responsible for making travel arrangements for Sr. Director
• Provides analytical support on special projects, compiles data and prepares reports
• Prepares and briefs itinerary for large corporate events
• Deals professionally with sensitive and confidential matters

Senior Director, GTM, Enterprise Networking

• Manage and reconcile procurement card (PCARD) and meeting card transactions
• Enter, review, and process expense reimbursements in Concur
• Utilize Business Objects or similar reporting tools for financial data
• Coordinate purchasing activities including ordering goods and services
• Process supplier invoices and payments and assist with onboarding new vendors
• Run and distribute monthly financial (BEN) reports
• Prepare and process journal entries with appropriate documentation
• Collaborate with internal and external stakeholders to support business office operations
• Compile faculty correspondence and assist in budget book preparation
• Respond to non-technical inquiries and troubleshoot issues

Financial Administrative Coordinator

• Provide proactive administrative and logistical support that enables leaders to focus on strategic priorities
• Manage complex calendars, meeting logistics, and scheduling; anticipate conflicts and resolve issues independently
• Coordinate end-to-end travel arrangements and process expense reports accurately and on time
• Draft, prepare, and distribute professional correspondence, reports, presentations, and meeting materials
• Prepare large datasets, reports, and presentation materials for senior leadership and internal or external meetings
• Maintain organized electronic files, SharePoint sites, and databases with strong version control and file hygiene
• Handle sensitive and confidential information with a high level of discretion and professionalism
• Provide timely and accurate support related to broker and agency activities, as applicable
• Update and maintain business opportunities, relationships, and reporting in Salesforce and other internal systems
• Partner with internal teams to support onboarding, changes, and agency needs
• Gather data and prepare analyses, reports, and presentations to support business unit priorities
• Serve as a reliable point of contact for leaders and internal partners, responding promptly and professionally
• Apply sound judgment and initiative to identify solutions and escalate complex issues appropriately
• Adapt effectively to changing priorities while maintaining a high standard of service and accuracy
• Assist with special projects as needed, with quality, accuracy, and timely execution
• Ensure final deliverables are complete, meet quality standards, and achieve intended outcomes
• Coordinate meetings, events, and team activities as needed
• May serve as a facilities and office liaison, including supply management, equipment coordination, and vendor support
• Process invoices, accounts payable activities, and other operational requests as required.

Administrative Assistant II, Executive Support, Data Reporting, Project Management

• Manage a highly complex business calendar with a keen sense of prioritization and time management to ensure maximum effectiveness of time use.
• Coordinate Departmental Senior Leadership meetings and related activities, and other leadership activities.
• Collect and consolidate management data/reports for the business, in order to track performance against goals and corporate strategy.
• Organize confidential files, manage relevant data, and maintain accurate records.
• Coordinate all travel arrangements as needed and process expense reports on time.
• Plan and coordinate global department meetings, celebrations, and outside meetings.
• Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials.
• Balance the necessity of managing the calendar tightly while establishing a friendly, accessible-to-all atmosphere with peers, within the organization, and outside of it as well.
• Exercise independent discretion and judgment to solve complex problems regarding project, department or division-related work.
• Coordinates activities related to hiring and onboarding of staff.
• Coordinates contracts, agreements and purchase orders.
• Leads or Supports Key Departmental or Organizational Business Support Projects such as a Facility Move, New Onboarding Process, Administrative Assistant Community of Practice, etc.

• Maintain department files, inter-office memorandums, and correspondence
• Assist with coordination of staffing
• Prepare statistical information for service areas under the guidance of the Director of Nursing
• Serve as a liaison between departments outside the scope of Nursing Services
• Perform other related duties as assigned or requested

Administrative Assistant – FT Days

• Microsoft Office with primary focus on Outlook, OneNote, Copilot, Teams and Excel.
• Strong background with complex calendars for multiple principals – handling complex schedules (both internal and external engagements), prioritizing meetings and managing high volume, sensitive information.
• Managing travel and expense reports - experience with Concur is a bonus.
• Strong problem-solving skills – proactively taking initiative to solve problems before they arise and anticipating the needs of the executives.
• Project Management - managing multiple projects, deadlines and task efficiently.
• Event and meeting planning experience – planning, coordinating and supporting.
• Supporting diverse personalities, remaining calm under pressure, and adapting to changing priorities.
• Relationship building with clients inside and outside the firm.

Administrative Associate

• Coordinate and organize programming for the Advisory Deans
• Assist with development and manage career counseling system and faculty advisor and student leadership online database
• Organize career counseling events such as lunch talks and activities fair
• Assist the Office of Student Affairs in the planning and execution of transitional and major events
• Administer support for four Virtual Houses
• Advise student leaders on program development and event planning
• Develop programs to facilitate peer mentoring and student faculty interaction
• Maintain the MD Program Website with up-to-date information

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