Administrative Assistant

• Provide administrative support to the Associate Corporate Counsel and other corporate leadership as assigned.
• Assist with organizing and maintaining contracts, leases, legal documents, and related records.
• Track key dates, action items, and project status updates across multiple departments.
• Maintain spreadsheets, logs, trackers, and departmental records.
• Assist with contract tracking software, lease files and software, policy documentation, and other corporate records.
• Coordinate meeting logistics, prepare materials, take meeting notes, and distribute follow-up items.
• Send reminders and assist with tracking outstanding tasks and requests.
• Help monitor policy and procedure review schedules and document updates.
• Organize correspondence, files, and electronic records to ensure information is easily accessible.
• Support payer relations, legal, human resources, and other corporate functions with administrative and organizational needs.
• Perform other administrative duties as assigned.

• Answering multi-line phone system (including transfers)
• Greet and direct visitors
• Monitor faxes
• Maintain front desk area and lobby
• Process incoming mail
• Manage supply inventory
• Maintain office schedule/calendar
• Provides administrative support such as, printing, filing, photocopying, data entry, scanning, binding and collating, scheduling meetings, booking reservations for lunch or dinner meetings, and coordinating events and lunches, mail distribution and mail-outs
• Completes expense reports for certain individuals in the Mountain Region team
• Processes invoices by routing invoices to appropriate personnel for approval and providing invoices to Accounting once approved by the appropriate manager
• Maintains office equipment, assists users of office equipment on routine tasks as needed and engages external vendors for service needs
• Orders, receives and maintains office supplies and proactively ensures office supplies are available when needed
• Sets up conference calls and webinars
• Creates, updates and prints Excel spreadsheets and PowerPoint presentations
• Maintain good working relationships within office and department
• Provide clerical and administrative support to other departments with minimal errors (e.g. filing, mail preparation, data entry, photocopying, etc.)
• Perform other specific duties or projects as assigned

• Help new customers establish platform credentials with our various partners
• Provide responsive customer support by diagnosing issues, troubleshooting problems, and delivering effective solutions to ensure a positive user experience
• Collect proper documentation and forms to maintain customer files accurately and consistently in accordance with department workflows and procedures
• Update customer information in our internal databases, on carrier platforms, and carrier partners
• Task and pend to ensure timely and accurate processing, follow up as needed
• Contribute or create a standard operation procedure for each process to be shared amongst your team for training and reference
• Provide clear communication and documentation of workflow status
• Respond to inquiries in a timely and professional manner

Junior Operations Assistant – Administrative Coordinator

• Provide administrative and operational support to one or more districts
• Support the District Operations Coordinator (DOC) as directed
• Assist with day-to-day operations to ensure offices run efficiently
• Provide hiring support using internal applicant tracking and hiring systems
• Assist with onboarding and employment-related administrative tasks
• Monitor supply inventory and place orders
• Review and verify invoices for accuracy
• Maintain working knowledge of Microsoft Teams and Office applications

Operations Administrative Assistant

• Serve as additional point of contact for clients, providing responsive and proactive support.
• Manage cash operations, including monitoring balances, processing transfers, and overseeing deposits.
• Prepare, review, and process invoices, wire transfers, and bill payments accurately and efficiently.
• Execute payroll and coordinate with third-party payroll providers as needed.
• Reconcile intercompany activity and review bank reconciliations to ensure accuracy.
• Prepare and review financial reports, including cash receipts/disbursements and accounts receivable aging.
• Assist with preparation of financial statements and tax filings, including 1099s and relevant city/state forms.
• Support client-related insurance, credit, and vendor communications in collaboration with the team lead.
• Collaborate with and provide guidance to team members and participate in training and development initiatives.
• Participate in team meetings and contribute to continuous improvement of client service.
• Perform additional duties to support client and team needs as required.

Account Manager I, Family Office

• Processing association incoming payments
• Receipt and distribution of incoming mail; date stamp with division stamp
• Prepare and distribute courier/mail packages to and from the home office
• Printed material inventory
• Assist community association managers
• Miscellaneous HR tasks such as onboarding, new hire paperwork, etc.
• Track inventory and order supplies for the division as needed
• Troubleshoot computer and technology issues

Office Manager

• Under the direction of the Site Manager, the Site Administrator provides administrative, clerical, and safety support for onsite operations.
• This role coordinates office activities, maintains maintenance and inventory records, supports safety initiatives, and serves as a key point of contact for employees, customers, and vendors while ensuring efficient day-to-day site operations.
• Coordinate administrative activities, including scheduling meetings, preparing correspondence and reports, managing timecards, maintaining records, ordering office supplies, and supporting daily office operations.
• Support site safety programs by assisting with risk assessments, safety audits, accident reporting, emergency action plans, safety training, and compliance with company safety policies and procedures.
• Maintain maintenance documentation, including work orders, preventive maintenance records, labor tracking, invoices, equipment repair coordination, and computerized maintenance management systems (CMMS).
• Manage inventory and materials by issuing parts, tracking stock movement, maintaining inventory levels, and supporting materials management for site operations.
• Serve as a professional point of contact for employees, customers, vendors, and visitors while responding to requests, maintaining confidential information, and fostering positive working relationships.
• Prioritize multiple responsibilities with minimal supervision while supporting continuous improvement initiatives and performing additional duties as assigned.

Site Administrative Assistant – Parts Clerk

• Manage inbound phone calls and coordinate schedules for inspections and remediation work.
• Handle email correspondence and support accounts payable and receivable processes.
• Make follow-up calls and assist leadership with inventory tracking and ordering.
• Ensure communication, scheduling, and administrative tasks are handled accurately and efficiently.
• Schedule inspections, remediation appointments, and project-related visits for team members.
• Process accounts payable and accounts receivable documentation and track invoices.

Office Manager – Executive Assistant

• Provides administrative assistance to multiple faculty members
• Maintains faculty calendars and schedules meetings (in person and virtual)
• Assists with conference registration, travel arrangements, and expense reimbursements
• Maintains physician curriculum vitae and licensure
• Assists with physician re-credentialing of hospital privileges every two years
• Prepares correspondence as needed
• Assists physician in completing forms, scans and faxes documents, prepares copies, maintains electronic and hard files
• Responds to EPIC tasks
• Answers phone and greets visitors; responds to inquiries and provides information
• Receives, sorts, and distributes mail
• Performs other duties as assigned

Administrative Assistant I – Otolaryngology

• Provides administrative support to the Vice Chair of Clinical Research, Department of Emergency Medicine Leadership, and Faculty within the Department Research Section
• Handles confidential or sensitive information; drafts and finalizes letters, email messages and other communications
• Manages Outlook calendar and schedules meetings
• Plans and coordinates meetings and events, including vendor negotiations
• Initiates, writes, creates and edits various communications
• Arranges domestic and foreign travel for faculty/guests
• Updates and maintains website for the EMERGE Summer Research Program
• Coordinates special projects as assigned by the Research Director and Faculty leadership

Administrative Coordinator III – Emergency Medicine

• Responsible for greeting all visitors and providing administrative support to facility personnel
• Supporting business office functions
• Assisting with filing
• Providing support for recruiting functions

• Prepare, manage, and maintain regular customer service reports (daily, weekly, monthly)
• Analyze performance metrics and identify trends to support decision-making
• Develop and maintain Excel dashboards, utilizing advanced formulas (e.g., VLOOKUP, Pivot Tables, IF statements)
• Ensure data accuracy and consistency across multiple systems
• Support the Customer Service team with administrative tasks, including documentation, scheduling, and coordination
• Track service KPIs and highlight performance gaps or improvement opportunities
• Assist with process improvements and workflow optimization
• Collaborate with team members and stakeholders to gather reporting requirements
• Maintain organized records, files, and documentation in line with company standards

• Provides comprehensive administrative assistance to the Chief Regional and Market Officer (CRMO).
• Supports projects as directed by the Senior Manager of Regional Strategy & Implementation.
• Coordinates and manages logistics for large team meetings and events.
• Maintains accurate records and required databases.
• Processes and tracks expenses by preparing and submitting invoices.

Administrative Assistant – Regional Markets

• Oversees staff and processes for check-in
• Verifying charts are pulled for scheduled appointments
• demographics/eligibility is updated
• current forms are being utilized
• Listens and responds to patient and/or family members concerns
• Responds to patient questions and complaints
• Routes issues to appropriate personnel
• Analyzes daily administrative operations and utilization of resources
• Assists in Medic user issues
• Ensures proper cash controls are in place and policy and procedures are followed

Administrative Assistant jobs in Montana

See all jobs on JobTailor

Administrative Assistant

Administrative Assistant

Junior Operations Assistant – Administrative Coordinator

Operations Administrative Assistant

Account Manager I, Family Office

Office Manager

Office Manager

Site Administrative Assistant – Parts Clerk

Office Manager – Executive Assistant

Administrative Assistant I – Otolaryngology

Administrative Coordinator III – Emergency Medicine

Administrative Assistant

Administrative Assistant

Administrative Assistant – Regional Markets

Administrative Assistant