Administrative Assistant

• Provides comprehensive administrative assistance to the Chief Regional and Market Officer (CRMO).
• Supports projects as directed by the Senior Manager of Regional Strategy & Implementation.
• Coordinates and manages logistics for large team meetings and events.
• Maintains accurate records and required databases.
• Processes and tracks expenses by preparing and submitting invoices.

Administrative Assistant – Regional Markets

• Oversees staff and processes for check-in
• Verifying charts are pulled for scheduled appointments
• demographics/eligibility is updated
• current forms are being utilized
• Listens and responds to patient and/or family members concerns
• Responds to patient questions and complaints
• Routes issues to appropriate personnel
• Analyzes daily administrative operations and utilization of resources
• Assists in Medic user issues
• Ensures proper cash controls are in place and policy and procedures are followed

• Own clinical scheduling and staffing needs:
• Build and release CAH RN schedule based on schedule of schedules timeline.
• Ensure all floors have adequate RN coverage taking into account:
• Licensing
• System access
• Training
• PTO, and call in management
• Coordinate with Operations, MSO (Medical Staff Office,) Payroll, and IT teams to support workflow continuity and organizational effectiveness.
• Ongoing validation of time and attendance in accordance to state laws.
• Review, validate, and complete monthly invoice.
• Maintain Hicuity’s education platform including:
• Adding and assigning new users.
• Removing termed users.
• Uploading nursing huddles.
• Tracking/monitoring completion rates.
• Maintain nursing competencies.
• Create and share competencies for new hires.
• Create and share competencies for cross training nurses.
• Tracking completion of competencies.
• Managing the access process for all CAH staff.
• Working in partnership with MSO team on CAH credentials/licensing.
• All other duties as assigned within scope.

Care At Home Administrative Assistant

• Manage complex calendars, coordinate meetings, and schedule appointments
• Arrange travel and conference registrations
• Prepare and edit Microsoft Office documents (Excel, Word, PowerPoint)
• Process expense reports accurately and in a timely manner
• Point of contact for visitors and manage incoming/outgoing communications for assigned Executive(s)
• Provide event planning support for internal and external meetings
• Assist with special projects, ensuring confidentiality and discretion

Executive Operations Administrative Assistant

• Provide support to the Academy Director and programs within the Academy of Educators (AoE)
• Perform project management to ensure all AoE programming/membership/awards is planned and implemented efficiently and effectively
• Coordinate and implement AoE programming/membership/awards including planning, scheduling, ordering, communication, A/V, website updates, agenda setting
• Plan events for AoE including Education Day, Teachfest Royale, Speed Mentoring/Networking, and social events
• Collaborate and coordinate with internal and external stakeholders for various logistical needs
• Assist with program evaluation and basic level data analysis including survey creation and data tracking
• Perform administrative duties to assist the AoE in running streamlined processes

Administrative Coordinator II

• Gather service details from customers and coordinate interpreting/captioning requests
• Schedule services with contractors and providers via phone, email, text, and scheduling platforms
• Ensure projects are delivered on time, within scope, and with high quality
• Support customer satisfaction and retention efforts
• Recruit interpreters, captioners, and other accessibility providers
• Conduct contractor interviews and onboarding
• Assist with website updates, newsletters, and recruiting/marketing materials
• Support captioning and audio description projects

Scheduling & Administrative Coordinator

• Gather service details from customers and coordinate interpreting/captioning requests
• Schedule services with contractors and providers via phone, email, text, and scheduling platforms
• Ensure projects are delivered on time, within scope, and with high quality
• Support customer satisfaction and retention efforts
• Participate in Standby scheduling support
• Coordinate and schedule interpreting services (remote, onsite, or post-production)
• Recruit interpreters, captioners, and other accessibility providers
• Conduct contractor interviews and onboarding
• Assist with pickup and drop of mail/equipment shipments
• Develop and maintain Standard Operating Procedures (SOPs) and specification sheets

Scheduling and Administrative Coordinator

• Gather service details from customers and coordinate interpreting/captioning requests
• Schedule services with contractors and providers via phone, email, text, and scheduling platforms
• Ensure projects are delivered on time, within scope, and with high quality
• Support customer satisfaction and retention efforts
• Participate in Standby scheduling support
• Recruit interpreters, captioners, and other accessibility providers
• Conduct contractor interviews and onboarding
• Assist with pickup and drop of mail/equipment shipments
• Develop and maintain Standard Operating Procedures (SOPs) and specification sheets
• Support captioning and audio description projects

• Manage scheduling logistics, communicate regularly with clients and service providers
• Support recruiting and internal initiatives
• Help build, document, and improve systems that keep the business running smoothly
• Gather service details from customers and coordinate interpreting/captioning requests
• Schedule services with contractors and providers via phone, email, text, and scheduling platforms
• Ensure projects are delivered on time, within scope, and with high quality
• Support customer satisfaction and retention efforts
• Participate in Standby scheduling support
• Coordinate and schedule interpreting services (remote, onsite, or post-production)
• Recruit interpreters, captioners, and other accessibility providers
• Conduct contractor interviews and onboarding
• Assist with pickup and drop of mail/equipment shipments
• Assist with website updates, newsletters, and recruiting/marketing materials
• Develop and maintain Standard Operating Procedures (SOPs) and specification sheets
• Provide general administrative support and other duties as assigned

See all jobs on JobTailor

Administrative Assistant – Regional Markets

Administrative Assistant

Care At Home Administrative Assistant

Executive Operations Administrative Assistant

Administrative Coordinator II

Scheduling & Administrative Coordinator

Scheduling and Administrative Coordinator

Scheduling and Administrative Coordinator

Scheduling & Administrative Coordinator