Administrative Coordinator III – Emergency Medicine

WashU IT

Administrative Coordinator for the Department of Emergency Medicine providing support for vice chair clinical research. Managing logistics and communication for faculty and departmental activities.

Posted 6/30/2026full-timeWashington • Montana, Washington • 🇺🇸 United StatesMid-LevelSenior💰 $23 - $36 per hourWebsite

About the role

Key responsibilities & impact

Provides administrative support to the Vice Chair of Clinical Research, Department of Emergency Medicine Leadership, and Faculty within the Department Research Section
Handles confidential or sensitive information; drafts and finalizes letters, email messages and other communications
Manages Outlook calendar and schedules meetings
Plans and coordinates meetings and events, including vendor negotiations
Initiates, writes, creates and edits various communications
Arranges domestic and foreign travel for faculty/guests
Updates and maintains website for the EMERGE Summer Research Program
Coordinates special projects as assigned by the Research Director and Faculty leadership

Requirements

What you’ll need

High school diploma or equivalent high school certification or combination of education and/or experience
Administration and Office Support (5 Years)
Bachelor's degree (preferred)
Relevant Experience (2 Years) (preferred)
Administrative Support, Computer Applications, Interact with All Levels of Management, Office Organization, Office Procedures, Teamwork, Working Independently (preferred)

Benefits

Comp & perks

Up to 22 days of vacation
10 recognized holidays
Sick time
Competitive health insurance packages with priority appointments and lower copays/coinsurance
Free Metro transit U-Pass for eligible employees
Defined contribution (403(b)) Retirement Savings Plan with university contributions starting at 7%
Wellness challenges, annual health screenings, mental health resources, mindfulness programs, employee assistance program (EAP), financial resources, access to dietitians
4 weeks of caregiver leave to bond with your new child
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years

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Hard Skills & Tools

Office ProceduresComputer ApplicationsDrafting CommunicationsTravel ArrangementsProject Coordination

Soft Skills

TeamworkWorking IndependentlyInterpersonal Skills

Certifications

High School Diploma