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Administrative Assistant I – Otolaryngology
WashU ITAdministrative Assistant providing general office and administrative support in the Otolaryngology department at WashU. Assisting multiple faculty members with calendar management, meetings, and administrative tasks.
About the role
Key responsibilities & impact- Provides administrative assistance to multiple faculty members
- Maintains faculty calendars and schedules meetings (in person and virtual)
- Assists with conference registration, travel arrangements, and expense reimbursements
- Maintains physician curriculum vitae and licensure
- Assists with physician re-credentialing of hospital privileges every two years
- Prepares correspondence as needed
- Assists physician in completing forms, scans and faxes documents, prepares copies, maintains electronic and hard files
- Responds to EPIC tasks
- Answers phone and greets visitors; responds to inquiries and provides information
- Receives, sorts, and distributes mail
- Performs other duties as assigned
Requirements
What you’ll need- High school diploma or equivalent
- 1 Year of Administration And Office Support experience
- Adaptability
- Communication
- Computer Literacy
- Detail-Oriented
- Interpersonal Communication
- Microsoft Access
- Microsoft Excel
- Microsoft Office
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Word
- Multitasking
- Organizing
Benefits
Comp & perks- Up to 22 days of vacation
- 10 recognized holidays
- Sick time
- Competitive health insurance packages with priority appointments and lower copays/coinsurance
- Free Metro transit U-Pass for eligible employees
- Defined contribution (403(b)) Retirement Savings Plan starting at 7%
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
- 4 weeks of caregiver leave to bond with your new child
- Tuition coverage for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Calendar ManagementDocument HandlingExpense ReimbursementTravel ArrangementsConference Registration
Soft Skills
AdaptabilityCommunicationDetail-OrientedInterpersonal CommunicationOrganizing