Administrative Assistant

HUB International

Administrative Assistant providing essential support to office operations and customer interactions. Responsible for managing communications, supplies, and administrative tasks efficiently.

Posted 7/18/2026full-timeRed Lodge • Montana • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office Suite and effective communication skills. Capable of managing office operations, maintaining schedules, and ensuring efficient supply inventory management.

Highest-signal resume keywords

Microsoft Office Suite ProficiencyMulti-Line Phone System ExperienceStrong Clerical SkillsExcellent Verbal CommunicationOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryExpense Report ProcessingInvoice ProcessingOffice Equipment MaintenanceScheduling MeetingsCreating Excel SpreadsheetsCreating PowerPoint PresentationsMail DistributionFilingPhotocopying

Soft Skills

Telephone EtiquetteInterpersonal SkillsPrioritizationAttention to DetailTeam Collaboration

Industry Keywords

Administrative SupportOffice ManagementInsurance Knowledge

About the role

Key responsibilities & impact

Answering multi-line phone system (including transfers)
Greet and direct visitors
Monitor faxes
Maintain front desk area and lobby
Process incoming mail
Manage supply inventory
Maintain office schedule/calendar
Provides administrative support such as, printing, filing, photocopying, data entry, scanning, binding and collating, scheduling meetings, booking reservations for lunch or dinner meetings, and coordinating events and lunches, mail distribution and mail-outs
Completes expense reports for certain individuals in the Mountain Region team
Processes invoices by routing invoices to appropriate personnel for approval and providing invoices to Accounting once approved by the appropriate manager
Maintains office equipment, assists users of office equipment on routine tasks as needed and engages external vendors for service needs
Orders, receives and maintains office supplies and proactively ensures office supplies are available when needed
Sets up conference calls and webinars
Creates, updates and prints Excel spreadsheets and PowerPoint presentations
Maintain good working relationships within office and department
Provide clerical and administrative support to other departments with minimal errors (e.g. filing, mail preparation, data entry, photocopying, etc.)
Perform other specific duties or projects as assigned

Requirements

What you’ll need

2+ years’ office experience (preferred with experience on multi-line phone system)
5 years of related administrative experience, or an equivalent of education and experience
Excellent verbal skills and telephone etiquette
Ability to organize, set and maintain priorities
High school diploma or equivalency; some college preferred
Strong clerical skills
Insurance knowledge preferred, but not required
Demonstrated computer proficiency – Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Proven oral and written communication skills with the ability to effectively interact with all levels within the organization

Benefits

Comp & perks

No specific benefits listed