Administrative Assistant

• Coordinate logistics for and lead biweekly all-hands Trust staff meetings
• Develop and implement all-hands Trust staff activities, such as retreats, team building exercises, and celebrations
• Lead Organizational Culture Committee to ensure the Trust’s values permeate the day-to-day work experience
• Manage building and property to ensure that the campus and its facilities are properly organized and maintained
• Open, process and distribute mail on a daily basis
• Manage staff onboarding/offboarding including leading the Trust orientation
• Manage logistics for all onsite meetings or events including tracking attendance, greeting guests, setting up/breaking down, catering, and coordinating other rentals and services

Office Manager

• Hire, train, and mentor a high-performing team to execute our product vision and strategy with measurable business impact
• Lead design projects of significant scope across vision, strategy, and execution
• Build lean standards and processes that balance quality, capability, and speed
• Contribute to product strategy and roadmaps in service of company objectives
• Use AI tools fluently — from rapid prototyping and generative exploration to shipping faster, higher-quality work
• Partner effectively with teams in the US and across time zones, bringing strong async communication and a collaborative, low-ego working style
• Build relationships across Product, Engineering, Marketing, and Data Science to deliver cohesive, inclusive user experiences
• Own key UX artifacts — user journeys, personas, UX measurement, and more
• Drive accessibility through inclusive design, awareness, and innovation

Group Manager – Product Design, Back Office

• Types letters, memoranda, and other general office correspondence.
• Maintains department files.
• Order and track work from 3rd party vendors.
• Pre-search title orders, obtain tax information from various jurisdictions in Virginia.
• Assist with invoicing and reporting.

Administrative Assistant – Title Services

• This job is responsible for managing cross-functional and/or inter-departmental projects for Line of Business products, processes, functions, and employee readiness.
• Key responsibilities of the job include partnering with the business to develop a plan to sustain change, evaluating current methods, and developing strategies to implement changes and project improvements.
• Job expectations include overseeing projects, using appropriate tools to drive project completion, and serving as a secondary point of contact to department managers for critical change initiatives.
• The Project Manager is responsible for the Operational project deliverables of multiple strategic initiatives at one time spread across multiple lines of businesses (LOB’s).
• The Project Manager may work directly with a Technology Delivery lead if the project is technology focused or independently if the project is process driven.
• The Project Manager follows the Agile project methodology and adheres to the Global Change Standards as defined by the Bank.
• The Project Manager identifies the key resources required for the project and ensures that their deliverables are completed to meet the timeline requirements.
• The Project Manager is responsible for the successful implementation of project scope as agreed upon with the LOB and documents the success metrics upon project completion.
• The ETS Project Manager will work in conjunction with the Technology Delivery Lead to monitor and report out on the actual financial performance against the original forecast.
• Project risks are continually identified and escalated to minimize risk exposure.
• The candidate must be able to work independently, possess a strong process expertise, and demonstrate strategic thinking and tactical planning with a proven ability to turn complex ideas into well-structured processes.
• The candidate must be able to develop concise and succinct presentations that will influence dialogue at all levels including the expertise in knowing the fine balance between detailed and high-level messages.
• The role requires skillful communication abilities to ask the right questions, using tools and visual materials, to uncover root causes to business challenges, identify opportunities, and make recommendations.
• Other responsibilities require the ability to develop strong partnerships and relationships including full coordination with business partners.

Project Manager – Transformation, Initiatives and Process

• This job is responsible for managing cross-functional and/or inter-departmental projects for Line of Business products, processes, functions, and employee readiness.
• Key responsibilities of the job include partnering with the business to develop a plan to sustain change, evaluating current methods, and developing strategies to implement changes and project improvements.
• Job expectations include overseeing projects, using appropriate tools to drive project completion, and serving as a secondary point of contact to department managers for critical change initiatives.
• The Project Manager is responsible for the Operational project deliverables of multiple strategic initiatives at one time spread across multiple lines of businesses (LOB’s).
• The Project Manager follows the Agile project methodology and adheres to the Global Change Standards as defined by the Bank.
• The Project Manager identifies the key resources required for the project and ensures that their deliverables are completed to meet the timeline requirements.
• The Project Manager is responsible for the successful implementation of project scope as agreed upon with the LOB and documents the success metrics upon project completion.
• Project risks are continually identified and escalated to minimize risk exposure.
• The candidate must be able to work independently, possess a strong process expertise, and demonstrate strategic thinking and tactical planning with a proven ability to turn complex ideas into well-structured processes.
• The candidate must be able to develop concise and succinct presentations that will influence dialogue at all levels.

Project Manager – Transformation, Initiatives, Process Office, Horizontal Project Management, Tools & Services, Delivery

• Ability to obtain Public Trust Clearance
• Organizing meetings and tracking action items
• Supporting project teams and managing document versions
• Document management, including writing and editing documentation
• Preparing SOPs, user guides, and training materials

Administrative Support Specialist

• Creates routine correspondence, reports and forms in support of department.
• Types, formats, and edits non-routine correspondence, reports, forms and related documents using word processing software.
• Organizes files and computer databases and makes corrections to information in files.
• Prepares advanced charts, graphs, tables, and presentations using word processing, spreadsheet, and presentation software.
• Answers the telephone, screens/routes calls, and takes messages for senior staff.
• Provides information as appropriate and assists visitors.
• Prepares mail for pick-up and routes mail for officers.
• Schedules/organizes meetings, luncheons, and events.
• Prepares meeting agendas, takes minutes, and documents decisions.

Senior Administrative Assistant, Enforcement

• Manage inbound phone calls and coordinate schedules for inspections and remediation work.
• Handle email correspondence and support accounts payable and receivable processes.
• Make follow-up calls and assist leadership with inventory tracking and ordering.
• Ensure communication, scheduling, and administrative tasks are handled accurately and efficiently.
• Schedule inspections, remediation appointments, and project-related visits for team members.
• Process accounts payable and accounts receivable documentation and track invoices.

Office Manager – Executive Assistant

• Serve as the primary point of contact for customers, addressing inquiries and resolving issues promptly.
• Follow up with new and existing customers to ensure satisfaction and address any concerns.
• Book new customers and handle incoming sales inquiries.
• Provide quotes and estimates from various pool suppliers (SCP, Leslie’s, and local vendors) to the General Manager (GM).
• Ensure all necessary pictures and comments from pool technicians are uploaded to Serviceminder.IO.
• Follow up with customers to verify service quality and satisfaction.
• Manage jobs, routes, and schedules to optimize efficiency and productivity.
• Act as a liaison between the GM, pool technicians, and affiliate partners.
• Send technician work schedules for the week.
• Invoice customers and collect payments via Serviceminder.io.
• Maintain accurate records and ensure timely updates in the system.

• Making outbound sales contacts, including cold calls, and pursuing sales leads to develop a portfolio of buying customers.
• Accepting orders, closing sales, maintaining customer records, and completing required documentation accurately and on time.
• Identifying and qualifying prospective customers and recording sales prospecting activity in Salesforce.
• Representing an assigned product line that may overlap with other sales teams’ territories, as applicable.
• Working within territory, account, product, service, or sales processes of limited complexity.
• Informing customers of new product and service introductions, pricing, and relevant updates.
• Maintaining regular communication with the Sales Director and Team Lead to support sales priorities and execution.
• Maintaining a proficient understanding of Accurint, including the ability to demonstrate the platform and discuss pricing plans.
• Performing all other duties as assigned.

Customer Administrative Specialist

• Manage end-to-end Talent Acquisition activities from hiring request intake through candidate selection and offer acceptance.
• Perform advanced passive sourcing for technical, cleared, corporate, and proposal-related roles using LinkedIn Recruiter, Boolean search, referrals, and internal pipelines.
• Partner with hiring managers to define requirements, align expectations, and assess candidate qualifications.
• Screen, coordinate and oversee the interview process, including in-person interviews, technical panels, and final-round discussions.
• Maintain consistent and professional communication with candidates throughout the hiring lifecycle.
• Work with external staffing partners and recruiting agencies to support sourcing, candidate submissions, and interview coordination as needed.
• Conduct contingent recruiting for Proposals.
• Administer and maintain iCIMS including postings, workflows, and scheduling.
• Ensure data accuracy and compliance. Maintain audit-ready recruiting documentation.
• Generate recruiting and hiring reports to support leadership visibility and proposal efforts.
• Track and maintain records of POs and support timely processing and approvals in coordination with internal teams and vendors.
• Coordinate contract-related purchase orders and billable requirements.
• Provide daily administrative support, including but not limited to onboarding setup, facilities and coordination of meetings and events.

Talent Acquisition Specialist – Administrative Assistant

• Serve as a primary internal point of contact for Mobilization team
• Manage all contracts and invoice processes, ensuring timely approvals and alignment with budget and partner expectations
• Manage the Mobilization inbox(es), ensuring timely, professional responses and that all opportunities are captured and routed appropriately
• Coordinate team rhythms, including staff meetings, planning sessions, and key internal communications
• Support development and execution of team onboarding processes and resources for new staff, interns, and key volunteers
• Support Mobilization team members in ensuring accurate and up to date records of key engagements and events within Salesforce CRM
• Assist in the development of communication materials, including presentations, emails, meeting briefs, and partnership proposals
• Oversee the catalog of external resources and materials
• Support the Champion, Student, and Peer to Peer audiences through external campaign communications and onboarding processes
• Assist in planning and executing in-person team meetings and team-building activities
• Oversee warehouse and inventory management for print, event and campaign materials; coordinate shipping and fulfillment for campaigns, events and conferences
• Participation in IJM’s community of spiritual formation

Administrative Assistant, US Mobilization

• Provide comprehensive administrative and clerical support to ensure the efficient operation of the organization.
• Manage schedules, communications, and document handling while delivering excellent service.
• Proofread documents for accuracy and format.
• Prepare and format correspondence, reports, speeches, and notices for publication.
• Provides technical and administrative support to lab personnel in addition to secretarial duties.
• Type correspondence, reports, and technical papers including tables and charts.
• Make travel arrangements and coordinate meetings.

• Provide end-user support and perform general administrative duties
• Assist with maintaining knowledge management files and websites
• Experience maintaining logs, records, and files
• Maintain calendars and schedules
• Assist with coordinating, planning, and organizing meetings
• Review, develop, and manage office administrative operating procedures
• Prepare and distribute read-ahead materials and briefings

Administrative Specialist

• Provides administrative and operational support for Client Legal Services attorneys under general attorney supervision.
• Supports insurance defense litigation matters by entering and managing case-related data, including pleadings, motions, and correspondence.
• Responsible for calendar management, scheduling litigation events, e-filing, and supporting case workflows.
• Communicates clearly and professionally with internal partners and external contacts to support case progression.
• Handles sensitive and confidential information with discretion and performs tasks accurately, efficiently, and within required timelines.

Administrative Assistant jobs in Maryland

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Office Manager

Group Manager – Product Design, Back Office

Administrative Assistant – Title Services

Project Manager – Transformation, Initiatives and Process

Project Manager – Transformation, Initiatives, Process Office, Horizontal Project Management, Tools & Services, Delivery

Administrative Support Specialist

Senior Administrative Assistant, Enforcement

Office Manager – Executive Assistant

Office Manager

Customer Administrative Specialist

Talent Acquisition Specialist – Administrative Assistant

Administrative Assistant, US Mobilization

Administrative Assistant

Administrative Specialist

Legal Administrative Assistant III