Administrative Assistant

• Provide end-user support and perform general administrative duties
• Assist with maintaining knowledge management files and websites
• Experience maintaining logs, records, and files
• Maintain calendars and schedules
• Assist with coordinating, planning, and organizing meetings
• Review, develop, and manage office administrative operating procedures
• Prepare and distribute read-ahead materials and briefings

Administrative Specialist

• Provides administrative and operational support for Client Legal Services attorneys under general attorney supervision.
• Supports insurance defense litigation matters by entering and managing case-related data, including pleadings, motions, and correspondence.
• Responsible for calendar management, scheduling litigation events, e-filing, and supporting case workflows.
• Communicates clearly and professionally with internal partners and external contacts to support case progression.
• Handles sensitive and confidential information with discretion and performs tasks accurately, efficiently, and within required timelines.

Legal Administrative Assistant III

• Set appointments, manage calendars and coordinate meetings
• Handle email correspondence and prioritize messages for executives
• Prepare documents, reports, presentations, and spreadsheets
• Organize and maintain digital filing system and databases
• Coordinate travel arrangements, itineraries, and logistics
• Serve as a communication bridge between executives, clients, and internal teams
• Draft and proofread memos, announcements, and internal communications
• Assist with project coordination, tracking action items, and following up on deadlines
• Support general office operations
• Manage confidential information with professionalism and discretion
• Perform additional administrative tasks as needed to support leadership and operations
• Create and Support with list building/ Lead Generation using LinkedIn and other database platforms.

Executive Admin Assistant, Sales Consulting

• Provide patients with clear instructions regarding endoscopy procedures including Virtual and Optical Colonoscopy and Bowel preparation by phone or via e-mail.
• Make at least 15 patient phone contacts per day to explain endoscopy procedures scheduled, clinic appointment needed, answer all patient questions, and schedule appointments as directed by GI Providers and Scheduling Supervisor.
• Perform accurate patient assessments by phone to determine suitability for Virtual or Optical Colonoscopy, and Clinic appointments.
• Adhere to established schedules for Virtual and Optical Colonoscopies and Clinic appointments.

Administrative Assistant, Gastroenterology Dept.

• Coordinate household operations including cleaning staff, meal prep services, and vendors
• Ensure smooth daily home logistics for executive and partner
• Manage errands, personal requests, and day-to-day coordination
• Oversee pet-related scheduling and household needs
• Organize and maintain overview of multiple properties and recurring bills
• Track utilities, invoices, and payment schedules to ensure nothing is missed
• Assist in basic financial tracking and expense organization
• Maintain structured systems for personal and business obligations
• Plan and manage domestic and international travel end-to-end
• Provide itinerary breakdowns, cost summaries, and recommendations
• Handle bookings for flights, hotels, dining, and experiences
• Manage last-minute changes and travel disruptions
• Monitor and filter high-volume personal and business emails
• Identify priorities and provide daily/weekly email summaries
• Draft responses and coordinate follow-ups when needed
• Act as gatekeeper to protect executive time and focus
• Maintain structured calendars for executive and partner
• Coordinate meetings, personal commitments, and business obligations
• Anticipate scheduling conflicts and proactively resolve them
• Assist with personal gifting, reminders, and special events (birthdays, holidays)
• Help coordinate personal experiences and relationship activities (dinners, surprises, etc.)
• Support lifestyle organization to ensure efficiency and balance

Executive Administrative Assistant

• Provide administrative support to the Preconstruction team, including estimators, preconstruction managers, and department leadership.
• Collect, organize, and maintain preconstruction documentation such as bid invitations, vendor and subcontractor quotes, material takeoff reports, estimate documentation, and scope documents.
• Assist with bid and proposal preparation, including compiling exhibits, narratives, schedules, and other required documents.
• Maintain a complete Preconstruction Calendar to track bid due dates, addenda, clarifications, and submission requirements across multiple projects.
• Utilize Building Connected Software to coordinate communication with vendors, subcontractors, suppliers, and internal teams to collect pricing, qualifications, and required pre-bid documentation.
• Utilize Salesforce Software to assist with input and maintenance of data in estimating, project management, and document control systems.
• Maintain preconstruction filing systems in accordance with company standards.
• Support handoff from preconstruction to operations by organizing estimate summaries, scope clarifications, assumptions, and project start-up documentation.
• Prepare meeting materials, agendas, and notes for preconstruction meetings as needed.
• Assist with reporting and tracking of preconstruction metrics such as bid volume, win/loss data, and workload forecasting.
• Perform general administrative duties including scheduling, correspondence, document formatting, and internal coordination.
• Ability to work remotely and manage work load in an independent environment.

Administrative Assistant – Pre-Construction

• Strategic Leader contributing to operational excellence and ensuring compliance across multiple business functions
• Keep the business productive, efficient and organized at all times
• Work closely with the functional support teams for the program, including Finance, Contracts, Subcontracts, Procurement, Legal, Communications, and HR
• Facilitates the development and delivery of major contract deliverables
• Monitors financial performance and implement strategies for improvement
• Collaborates with teams to monitor Service Level Agreements (SLAs)
• Ensure optimization of procurement processes for efficiency and cost-effectiveness
• Collaborates with security teams to address and mitigate potential risks
• Help manage a complex IT service delivery program
• Develop and implement business strategies to achieve company goals and objectives
• Manage and monitor day-to-day operations, including budgeting, financial analysis, and resource allocation
• Lead and motivate cross-functional teams to meet performance targets and SLAs
• Build and maintain strong relationships with clients, suppliers, and key stakeholders
• Analyze market trends and competitor activity to identify opportunities
• Drive continuous process improvement and push towards automation
• Prepare and present regular reports on business performance
• Ensure compliance with industry regulations and company policies
• Foster a culture of innovation, collaboration, and continuous improvement.

Program Management Office Manager

• Calendar Management
• Support with daily operational tasks
• Communication – verbal and written communication required
• Able to prioritize tasks
• Communicate via emails and/or calls with clients
• Document filing – Daily/weekly status reports; meeting minutes and as required.
• Responsible for meeting minutes, following up with any/all action items
• Assist in special projects
• Organization skills – manage Time & Tasks in a timely and organized manner
• Proactive, adaptable and reliable
• Driving the CEO daily between the Virginia and Maryland offices, client meetings and appointments.

Administrative Assistant – CEO Office

• Provides high level support to a single FPI Corporate executive(s) as assigned
• Utilizes independent judgement to ensure efficient operation of department
• Performs advanced administrative tasks, such as preparing correspondence, reports and memos
• Responds to and screens telephone calls
• Collects, compiles, analyzes and displays complex information of a highly confidential nature
• Performs special projects of a highly skilled nature
• May directly supervise lower level administrative staff in the same department

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