Talent Acquisition Specialist – Administrative Assistant

CTIS, Inc.

Talent Acquisition Specialist managing end-to-end recruitment processes at CTIS, Inc. Supporting talent acquisition and administrative tasks in a hybrid role.

Posted 6/26/2026full-timeRockville • Maryland • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage end-to-end Talent Acquisition activities from hiring request intake through candidate selection and offer acceptance.
Perform advanced passive sourcing for technical, cleared, corporate, and proposal-related roles using LinkedIn Recruiter, Boolean search, referrals, and internal pipelines.
Partner with hiring managers to define requirements, align expectations, and assess candidate qualifications.
Screen, coordinate and oversee the interview process, including in-person interviews, technical panels, and final-round discussions.
Maintain consistent and professional communication with candidates throughout the hiring lifecycle.
Work with external staffing partners and recruiting agencies to support sourcing, candidate submissions, and interview coordination as needed.
Conduct contingent recruiting for Proposals.
Administer and maintain iCIMS including postings, workflows, and scheduling.
Ensure data accuracy and compliance. Maintain audit-ready recruiting documentation.
Generate recruiting and hiring reports to support leadership visibility and proposal efforts.
Track and maintain records of POs and support timely processing and approvals in coordination with internal teams and vendors.
Coordinate contract-related purchase orders and billable requirements.
Provide daily administrative support, including but not limited to onboarding setup, facilities and coordination of meetings and events.

Requirements

What you’ll need

Bachelor’s degree in a business-related field or equivalent experience required.
Minimum of 3+ years of combined Talent Acquisition or related experience, including technical or federal recruiting experience.
Strong familiarity with ATS platforms; iCIMS/ADP experience strongly preferred.
Strong organizational, communication, and stakeholder management skills.
Proficient in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent written and verbal communication skills.
Strong problem-solving and critical-thinking skills.
Ability to work under pressure and manage multiple priorities.
Ability to work independently in a fast-paced, multi-functional environment.
Interest in continued professional growth across Talent Acquisition.

Benefits

Comp & perks

Standard Medical Coverage Options
HSA & FSA participation available
Prescription Drug Coverage
Dental/Vision Coverage
Short Term & Long Term Disability
Employer-Paid Group & Life
Voluntary Life
Supplemental Insurance (AFLAC)
401(K) Plan with Employer match
Dependent Care & Medical Flexible Spending Accounts
Paid Time Off
Paid Holidays
Floating Holidays
Education & Training Reimbursement
Incentives & Awards
Employee Assistance Program
Referral Bonus
Hybrid work opportunity

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Talent AcquisitionBoolean searchcandidate selectioninterview coordinationdata accuracyrecruiting reportscontingent recruitingonboarding setupstakeholder managementtechnical recruiting

Soft Skills

organizational skillscommunication skillsproblem-solving skillscritical-thinking skillsability to work under pressuretime managementindependenceprofessional growthinterpersonal skillsmulti-tasking

Certifications

Bachelor’s degree