CTIS, Inc.

Administrative Assistant

• Manage end-to-end Talent Acquisition activities from hiring request intake through candidate selection and offer acceptance.
• Perform advanced passive sourcing for technical, cleared, corporate, and proposal-related roles using LinkedIn Recruiter, Boolean search, referrals, and internal pipelines.
• Partner with hiring managers to define requirements, align expectations, and assess candidate qualifications.
• Screen, coordinate and oversee the interview process, including in-person interviews, technical panels, and final-round discussions.
• Maintain consistent and professional communication with candidates throughout the hiring lifecycle.
• Work with external staffing partners and recruiting agencies to support sourcing, candidate submissions, and interview coordination as needed.
• Conduct contingent recruiting for Proposals.
• Administer and maintain iCIMS including postings, workflows, and scheduling.
• Ensure data accuracy and compliance. Maintain audit-ready recruiting documentation.
• Generate recruiting and hiring reports to support leadership visibility and proposal efforts.
• Track and maintain records of POs and support timely processing and approvals in coordination with internal teams and vendors.
• Coordinate contract-related purchase orders and billable requirements.
• Provide daily administrative support, including but not limited to onboarding setup, facilities and coordination of meetings and events.

Talent Acquisition Specialist – Administrative Assistant

Business Development Rep

• Actively support core Business Development activities related to proposals, capture efforts, pipeline development, and growth initiatives.
• Conduct BD outreach in coordination with BD leadership, including engagement with prospective clients, partners, and industry contacts.
• Support early-stage prospect engagement, including follow-ups, meeting coordination, and relationship tracking.
• Contribute to proposal development by supporting content coordination, resume formatting, and internal resource alignment.
• Conduct research on customers, markets, and opportunities to build working knowledge of CTIS core service areas and BD strategy
• Coordinate internal availability and participation for BD and proposal-related activities.
• Work closely with BD and capture teams to support proposal timelines, milestones, and deliverables.
• Maintain organized BD pipelines, trackers, and records to support recurring and future opportunities.

Talent Acquisition Specialist – Administrative Assistant

Business Development Specialist