Administrative Assistant, US Mobilization

International Justice Mission

Administrative Assistant supporting Mobilization team at International Justice Mission. Developing operational structures, processes, and procedures to scale supporter relationships.

Posted 6/17/2026full-timeDistrict of Columbia, Maryland, Virginia • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Serve as a primary internal point of contact for Mobilization team
Manage all contracts and invoice processes, ensuring timely approvals and alignment with budget and partner expectations
Manage the Mobilization inbox(es), ensuring timely, professional responses and that all opportunities are captured and routed appropriately
Coordinate team rhythms, including staff meetings, planning sessions, and key internal communications
Support development and execution of team onboarding processes and resources for new staff, interns, and key volunteers
Support Mobilization team members in ensuring accurate and up to date records of key engagements and events within Salesforce CRM
Assist in the development of communication materials, including presentations, emails, meeting briefs, and partnership proposals
Oversee the catalog of external resources and materials
Support the Champion, Student, and Peer to Peer audiences through external campaign communications and onboarding processes
Assist in planning and executing in-person team meetings and team-building activities
Oversee warehouse and inventory management for print, event and campaign materials; coordinate shipping and fulfillment for campaigns, events and conferences
Participation in IJM’s community of spiritual formation

Requirements

What you’ll need

1-3 years of project, program or operation management desired
Bachelor’s degree in related field (communication, non-profit management, etc.)
Proven track record of managing multiple projects with competing deadlines
Proficiency with Microsoft Office suite of tools
Demonstrated ability to learn and adapt quickly to the effective use of technology tools
Strong written and oral communication skills
Proficient in problem-solving, planning and implementation skills
Mature orthodox Christian faith as defined by the Apostles’ Creed

Benefits

Comp & perks

Comprehensive Medical/Dental/Vision benefits
Monthly commuter and parking benefits in the DC metro area
Retirement benefit options
Paid leave starting at 23 days
12 holidays (plus early release the day prior)
Daily, quarterly , and annual community spiritual formation
Robust staff care resources

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project managementprogram managementoperations managementbudget managementinvoice processingrecord keepingcommunication material developmentinventory managementshipping coordinationevent planning

Soft Skills

strong written communicationstrong oral communicationproblem-solvingplanningimplementationadaptabilityteam coordinationprofessionalismtime managementinterpersonal skills