Accounts Payable

• Review and process vendor invoices through Coupa, ensuring invoices are accurately validated and routed for approval.
• Perform invoice matching, including verification against purchase orders (POs), contracts, and supporting documentation.
• Review and maintain accurate general ledger (GL) coding to support proper financial reporting.
• Investigate and resolve invoice discrepancies by collaborating with vendors and internal stakeholders.
• Prepare and support payment processing activities in accordance with company policies and payment schedules.
• Review employee corporate card transactions in Brex to ensure compliance with company travel and expense policies.
• Validate expense submissions for required documentation, appropriate business purpose, and accurate coding.
• Follow up with employees regarding missing receipts, incomplete expense details, or policy exceptions.
• Respond to internal and external inquiries regarding invoice status, payments, and expense-related questions.
• Assist with process improvements and special projects that enhance efficiency and strengthen financial controls.

Accounts Payable Clerk

• Responsible for the timely processing of all Trading and Marketing business-related Accounts Payable and Accounts Receivable activity
• Ensures the timely generation of sales invoices
• Facilitates the timely payment of product and ancillary-related expenses
• Provides external customer service
• Coordinates the resolution of process errors with internal counterparts.

Settlement Analyst – AP/AR

• Execute Finance Shared Service Center processes fully in accordance with the defined and agreed Vestas Standard Operating Procedures
• Engage and collaborate with Regional Finance, Treasury, Procurement, and other business stakeholders, to solve operational issues and problems with speed and quality
• Participate in further improvement and optimization of Finance processes

AP Analyst

• Extract and organize invoices and credits weekly to ensure timely processing
• Process credits directly related to invoices or credits reviewed and approved for entering by the AP reconciliation team member.
• Effectively and proactively work with various internal departments such as Merchandising and Fulfillment Centers and vendors to resolve SKU, price, quantity and freight discrepancies between invoices, purchase orders (POs), and item receipts.
• Accurately verify and approve invoices before payment, ensuring correct pricing and adherence to company policies
• Enter and process invoices accurately and timely in our ERP system, ensuring data integrity and compliance with accounting standards
• Update brand sheets when invoices are received or updated
• Communicate invoicing discrepancies to external/internal parties in a timeline manner for resolution
• Escalate invoice discrepancies and PO issues to the AP Reconciliation team in a timely manner
• Track and compile monthly rebate totals per leadership deadlines
• All other responsibilities as assigned by SupplyHouse leadership

Accounts Payable Processor

• Ensure timely, proficient, and accurate processing of supplier invoices, credit memos, and other documents and their subsequent payment
• Receive and review invoices for appropriate documentation and approval to pay
• Assist manager with researching, correcting, and resolving invoice discrepancies and timely provide requested information to business owners and management as needed
• Handle invoice processing exceptions by liaising with suppliers or internal departments for resolution (payment approval, goods receipt, etc.)
• Assist Procurement with resolution of problems
• Process and prepare weekly payment batches and related back-up documentation
• Prepare weekly payment report
• Work from other management reports as required to resolve invoice processing issues
• Manage Outlook mailboxes of invoices received, and inquiries submitted for distribution to appropriate processors or work for resolution
• Submit unvouchered invoices for accrual at month end close
• Prepare analysis of accounts as required and reconcile vendor statements
• Process supplier maintenance change requests as needed
• Review error report for automated transaction
• Review on hold invoice and reach out to requester for resolution
• Perform duties within Sarbanes-Oxley compliance
• Other duties as assigned.

AP Specialist

• Manage AP inbox and vendor communications
• Ensure vendor invoices are properly approved and accurately coded
• Ensure vendor information is up to date and accurate
• Initiate weekly payment runs
• Investigate and resolve discrepancies related to accounts payable
• Communicate via email and phone with vendors and other key parties regarding invoices and payments
• Support month-end and year-end close processes
• Support annual audit process
• Perform other accounting, financial, or administrative tasks as assigned
• Provide recommendations to improve efficiencies in the area of responsibility

Accounts Payable Specialist

• Manage accounts receivable and accounts payable accuracy across multiple business units
• Record and process AR invoices and AP bills accurately using QuickBooks
• Monitor AR aging reports and conduct proactive follow-up outreach on past-due balances
• Perform weekly reconciliations of AR and AP data
• Identify, record, and match intercompany charges between entities
• Complete assigned closing checklist items on schedule
• Document and maintain written Standard Operating Procedures (SOPs) and closing checklists
• Act as the primary internal contact for AR/AP inquiries

AR and AP Specialist

• Process high-volume vendor invoices accurately and efficiently
• Review and process customer invoices and billing statements
• Manage vendor relationships by resolving payment discrepancies and responding to inquiries
• Receive, record, and reconcile customer payments through various payment methods
• Monitor Accounts Receivable aging reports and follow up on outstanding balances
• Perform collections through phone calls, emails, and other communication channels while maintaining positive customer relationships
• Match invoices with purchase orders and receipts to ensure accuracy
• Prepare and coordinate vendor payments, including checks, ACH, electronic transfers, and other payment methods
• Reconcile customer accounts, vendor accounts, and bank transactions while resolving discrepancies
• Assist with month-end closing activities, journal entries, account reconciliations, and financial reporting
• Prepare AP/AR reports, aging reports, cash flow projections, and related financial documentation
• Maintain accurate accounting records and ensure compliance with company policies and accounting standards
• Collaborate with sales and internal teams to resolve payment-related issues and support timely revenue recognition
• Perform other accounting and finance-related duties as assigned

AP/AR Specialist

• Review, verify, and process vendor invoices to ensure accuracy and completeness.
• Accurately enter invoice data into the accounting or ERP system.
• Reconcile vendor statements and investigate and resolve discrepancies.
• Identify and prevent duplicate or incorrect payments.
• Ensure all invoices and expenses are posted and recorded prior to the month-end closing.
• Support the month-end closing process by assisting with accruals and account reconciliations.
• Ensure compliance with company policies, procedures, and applicable accounting standards.
• Maintain organized and accurate records for audit and financial reporting purposes.
• Communicate with vendors to address invoice issues, discrepancies, and payment inquiries.
• Maintain and update vendor master records in the accounting system.
• Participate in ad hoc finance projects and provide cross-functional support when needed.

• Support and oversee day-to-day AP operations in a very busy environment, ensuring timely and accurate processing of invoices and payments.
• Serve as a resource for the AP team, providing guidance, troubleshooting support, and daily prioritization
• Perform full-cycle Accounts Payable activities, including invoice processing, coding, approvals, and payment execution.
• Handle 3-way matching of purchase orders, invoices, and receipts.
• Process both PO and non-PO invoices, ensuring compliance with company policies.
• Investigate and resolve invoice discrepancies and vendor inquiries across multiple distributed branches.
• Maintain accurate AP records and documentation in accordance with internal controls.
• Assist with weekly payment runs and ensure proper approvals are in place.
• Partner with Procurement, Operations, and Finance teams to resolve issues efficiently.
• Utilize Excel extensively for reconciliations, reporting, and analysis (including VLOOKUPs).
• Support month-end close activities and audits as needed.

AP Coordinator

• The AP Junior Associate will work under the supervision of the Team Leader and/or Supervisor.
• Perform necessary transactional processing in his/her assignment.
• Meet all the agreed KPIs and complete the tasks in accordance with the SLA.
• Keep updated on all developments and changes relevant to the assigned process.
• Participate in the meetings and share knowledge with the team, especially in initiating and suggesting process improvements.
• Handling queries from counterparts and customers (internal) and escalate any issues which needs immediate resolution to the Team Leader / Supervisor.
• Ensure that the appropriate internal controls are in place and in compliance with Stolt Nielsen’s Policies & Procedures, with IFRS or the applicable GAAP, and with relevant government or regulatory authorities.
• Other tasks which may be assigned by his/ her Supervisor/ Manager including projects to improve systems and processes.

Accounts Payable Junior Associate

• Manage incoming physical and digital billing queues.
• Gather, audit, and systematically process invoice entries with an absolute commitment to a rigorous three-way matching process against purchase orders and receiving documents.
• Accurately code general expense invoices to correct General Ledger (GL) accounts, verifying necessary authorization signatures and internal approvals.
• Cleanly input transaction details, set up vendor profiles, and maintain documentation within the proprietary financial ERP database (Label Traxx).
• Execute weekly accounts payable aging reviews, prepare payment runs, and process disbursements through ACH, paper checks, and credit card portals.
• Generate and upload Positive Pay files to online banking interfaces to safeguard company cash assets and prevent unauthorized transactions.
• Conduct monthly audits and reconciliations of company-issued credit cards, ensuring business expenses have matching receipts and correct accounting allocations.
• Act as the primary technical point of contact for external vendors, resolving account discrepancies, payment inquiries, and statement variances professionally and promptly.
• Conduct monthly reconciliations of vendor statements against internal AP Aging schedules to maintain clean ledger balances.
• Compile, format, and deliver monthly expense and inventory accrual data to support the senior accounting team during close cycles.
• Facilitate vendor setup validation, obtain completed W-9 forms, and directly support the annual 1099 compliance and reporting workflows.
• Actively cross-train in accounts receivable functions to serve as a reliable business-continuity backup for the Accounts Receivable Associate.
• Support year-end financial audits and ad hoc reporting projects under the guidance of senior controllers.

Junior Accounts Payable, AP Specialist

• Process vendor invoices accurately and efficiently across multiple entities and currencies.
• Raise Purchase Orders (POs) and perform three-way matching (PO, goods receipt, and invoice), resolving discrepancies before posting.
• Code invoices to the appropriate entity, general ledger account, and cost centre.
• Flag and validate tax treatments (VAT, GST, WHT) across multiple jurisdictions for review.
• Manage vendor statement reconciliations and resolve outstanding discrepancies.
• Maintain vendor master data, including independent verification of supplier bank account changes.
• Process employee expense claims and out-of-pocket reimbursements across multiple entities.
• Review and validate transactions within expense and travel systems.
• Ensure compliance with company policies and accurate coding to relevant entities, cost centres, and GL accounts.
• Support continuous improvements to T&E and expense management processes.
• Coordinate payment approvals with department heads and senior stakeholders.
• Monitor payment due dates and prepare payment runs across multiple entities.
• Support treasury activities through bank account reconciliations and payment execution.
• Assist with credit card reconciliations across multiple currencies.
• Perform vendor, bank, and balance sheet reconciliations.
• Support month-end and year-end close activities.
• Assist with AP accruals and reconciliation processes.
• Maintain strong internal controls and compliance with finance policies.
• Respond to supplier queries professionally and promptly.
• Build effective relationships with vendors and internal stakeholders.
• Support ad hoc finance and operational initiatives as required.

Accounts Payable Analyst

• SAP stock receipting: processing Goods Receipt (GRPO) entries against confirmed physical receipts and posting A/P invoices in the correct sequence.
• Credits processing (preparation only): preparing credit documentation and SAP entries for approval.
• Inbound freight: chasing vendors, collating shipping/customs documentation, and updating records.
• SAP master data maintenance and general operational administration.
• Purchase order creation and forecasting (commercial decisions).
• Physical goods receipt verification (handled by the warehouse manager).
• All credit and payment approvals (GM authorisation).

AP Specialist, SAP B1

• Participate in further improvement and optimization of ICO processes, procedures in Finance and Accounting
• Responsible for the quality and timely manual sales order creation, manual and automatic billing invoices, and cash allocation and booking
• Follow-up and resolves issues for unbilled sales documents, blocked for accounting invoices, unposted invoices and unapplied payments
• Ensures that all intercompany deposits/payments are properly allocated and booked in the system on or before the month-end
• Coordinates with the bank and other local counterparts for the specification of other unknown incoming payments.
• Extracts and modifies the Intercompany payment specification before the actual application
• Provides initial investigation and supporting documents for the rejected / returned payments from the vendor's bank.
• Delivers accurate and timely feedback to all the queries of customer related to the bank statements
• Responsible for the proper reclassification of all prepayment items
• Prepares daily, weekly, monthly reports and decks with accompanying schedules and specifications
• Assist and review SOX documentations performed by Jr. Accountant and ensure to upload in SAP GRC on or before the deadline
• Investigates, communicates and resolves issues identified for each control, if possible, ensure that it will not be a recurring issue.
• Escalates identified risks based on the controls performed. Remediates findings raised by RF and other SSC functional (e.g. incomplete documentation, follow-up, escalation, etc.)
• Contribute effective process improvement & standardization on a regular basis with compliance on Vestas Global policy
• Assists in developing training materials and knowledge sharing with team members
• Assist in the documentation for the IC flow, changes in the processes and ensure that SOP is updated
• Identify and assist in the documentation for country variations (processes that are not yet migrated in SSC)
• Performs analytical review to ensure 100% achievement of KPIs and PPIs for the specific function assigned

AR/AP Analyst

• Responsible for managing the end-to-end payment process for external vendor invoices, intercompany transactions, customer refund and employee-related payment requests.
• Execute scheduled payment runs in line with established payment calendars and bank cut-off times
• Ensure automated payment runs are completed and exceptions are identified
• Process manual payments for non-standard, urgent, or exceptional cases
• Execute payments using approved systems and online banking platforms
• Validate payee and bank account details to minimize errors and mitigate payment risks
• Track payment progress and verify that settlement has been completed
• Support payment and bank reconciliation activities
• Process down payments and off-cycle payment requests submitted through OneBreeze
• Prepare exception reports and investigate, resolve, and document rejected, failed, or errored automated payments
• Perform Control activities related to Supply Chain Financing (SCF) requirements
• Conduct internal audits to ensure payment accuracy and operational quality
• Prepare and submit audit requirements for external auditors
• Respond to and resolve payment-related inquiries received through OneBreeze
• Identify recurring issues and recommend process improvements to ensure on-time invoice payments and enhanced operational efficiency.

• Audit & Process employee expense reports.
• Ensure compliance with company policies
• Review receipts (for out-of-pocket transactions $100+)
• Email reminders to employees with unexpensed PCard transactions older than 2 months
• Email reminders to staff with draft expense reports older than 2 months
• Assist employees needing assistance with Workday expense report processing (usually via Teams)

AP Coordinator – Expense Reimbursement

• Confirm invoice details in coding form for the correct vendor, invoice number and format, vendor address, invoice amount, and invoice date.
• Enter GL coding for invoices in OnBase. Add use tax as needed per Washington State tax law. Mark as Prepaid as needed per pre-paid policy.
• Route potential PO invoices to buyer queue to confirm no PO exists.
• Route pharmacy, property management and capital project invoices to GL coding queue.
• Request W9’s from supplier for new vendors and/or name/address changes
• Route invoices for approval and review and update invoices returned by management in Workday (usually requesting coding updates).
• Update master coding list as needed (with manager approval)
• Research contracts in Intellagree if new supplier and coding is not clear

AP Coordinator – Non-PO Coding

• Process invoices in OnBase – pulling in PO Lines and updating for price and/or quantity
• Troubleshoot PO invoices with missing PO lines (could be PO already paid, quantity discrepancy, duplicate billing, pricing rebill, invalid PO#, legacy PO#, etc)
• Review and update EDI invoices in Workday (data corrections)
• Communicate with Procurement team on invoicing discrepancies both in OnBase and Workday.
• Manual processing of credits/PO adjustments in Workday. Confirm original invoice paid prior to processing any credit.

Accounts Payable jobs in Philippines

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Accounts Payable Clerk

Settlement Analyst – AP/AR

AP Analyst

Accounts Payable Processor

AP Specialist

Accounts Payable Specialist

AR and AP Specialist

AP/AR Specialist

AP Analyst

AP Coordinator

Accounts Payable Junior Associate

Junior Accounts Payable, AP Specialist

Accounts Payable Analyst

AP Specialist, SAP B1

AR/AP Analyst

Accounts Payable Analyst

AP Coordinator – Expense Reimbursement

AP Coordinator – Non-PO Coding

AP Coordinator – PO Coding

AP Coordinator – PO Coding