Junior Accounts Payable, AP Specialist

Big Ideas Social Media, Inc.

Junior Accounts Payable Specialist supporting a US-based industrial label printing industry. Managing accounts payable lifecycle remotely with potential benefits after a trial period.

Posted 6/25/2026contractRemote • 🇵🇭 PhilippinesJunior💰 $6 - $8 per hourWebsite

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Manage incoming physical and digital billing queues.
Gather, audit, and systematically process invoice entries with an absolute commitment to a rigorous three-way matching process against purchase orders and receiving documents.
Accurately code general expense invoices to correct General Ledger (GL) accounts, verifying necessary authorization signatures and internal approvals.
Cleanly input transaction details, set up vendor profiles, and maintain documentation within the proprietary financial ERP database (Label Traxx).
Execute weekly accounts payable aging reviews, prepare payment runs, and process disbursements through ACH, paper checks, and credit card portals.
Generate and upload Positive Pay files to online banking interfaces to safeguard company cash assets and prevent unauthorized transactions.
Conduct monthly audits and reconciliations of company-issued credit cards, ensuring business expenses have matching receipts and correct accounting allocations.
Act as the primary technical point of contact for external vendors, resolving account discrepancies, payment inquiries, and statement variances professionally and promptly.
Conduct monthly reconciliations of vendor statements against internal AP Aging schedules to maintain clean ledger balances.
Compile, format, and deliver monthly expense and inventory accrual data to support the senior accounting team during close cycles.
Facilitate vendor setup validation, obtain completed W-9 forms, and directly support the annual 1099 compliance and reporting workflows.
Actively cross-train in accounts receivable functions to serve as a reliable business-continuity backup for the Accounts Receivable Associate.
Support year-end financial audits and ad hoc reporting projects under the guidance of senior controllers.

Requirements

What you’ll need

Bachelor’s degree with a focus on Accounting, Finance, or a closely related field.
At least 3 years of proven, hands-on experience specializing in accounts payable workflows within a corporate setting.
Practical understanding of accrual-basis accounting, reconciliations, and general ledger coding workflows.
Exceptional verbal and written English communication skills, specifically with the professional confidence to manage vendor relationships and collaborate with US management.
Advanced proficiency in Microsoft Excel (specifically dynamic data lookup, logical nesting formulas, and spreadsheet organization) and PC literacy in Google Workspace.
Highly organized, detail-oriented self-starter capable of managing repetitive tasks with speed, precision, and minimal direct supervision.
Hands-on experience navigating Label Traxx or equivalent industrial, print, or manufacturing ERP systems is preferred.
Background working with US-based clients, remote outsourcing agencies, or global freelancers is preferred.
Proactive familiarity with using AI-powered productivity or writing assistants is preferred.

Benefits

Comp & perks

Possible benefits after contract renewal: paid sick leaves, paid vacation leaves, HMO health insurance, 13th month pay.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

accounts payableaccrual-basis accountingreconciliationsgeneral ledger codinginvoice processingvendor managementfinancial auditingpayment processingexpense reportingdata analysis

Soft Skills

communicationorganizationdetail-orientedself-starterproblem-solvingcollaborationtime managementprofessionalismadaptabilitycross-training

Certifications

Bachelor’s degree in AccountingBachelor’s degree in Finance