Big Ideas Social Media, Inc.

Accounts Payable

• Manage incoming physical and digital billing queues.
• Gather, audit, and systematically process invoice entries with an absolute commitment to a rigorous three-way matching process against purchase orders and receiving documents.
• Accurately code general expense invoices to correct General Ledger (GL) accounts, verifying necessary authorization signatures and internal approvals.
• Cleanly input transaction details, set up vendor profiles, and maintain documentation within the proprietary financial ERP database (Label Traxx).
• Execute weekly accounts payable aging reviews, prepare payment runs, and process disbursements through ACH, paper checks, and credit card portals.
• Generate and upload Positive Pay files to online banking interfaces to safeguard company cash assets and prevent unauthorized transactions.
• Conduct monthly audits and reconciliations of company-issued credit cards, ensuring business expenses have matching receipts and correct accounting allocations.
• Act as the primary technical point of contact for external vendors, resolving account discrepancies, payment inquiries, and statement variances professionally and promptly.
• Conduct monthly reconciliations of vendor statements against internal AP Aging schedules to maintain clean ledger balances.
• Compile, format, and deliver monthly expense and inventory accrual data to support the senior accounting team during close cycles.
• Facilitate vendor setup validation, obtain completed W-9 forms, and directly support the annual 1099 compliance and reporting workflows.
• Actively cross-train in accounts receivable functions to serve as a reliable business-continuity backup for the Accounts Receivable Associate.
• Support year-end financial audits and ad hoc reporting projects under the guidance of senior controllers.

Junior Accounts Payable, AP Specialist