WashU IT

Administration

• Plays a vital role in the sponsor project life cycle, ensuring that research proposals adhere to sponsor guidelines and are successfully submitted.
• Supports faculty, center directors, and staff throughout the pre-award stage of sponsored projects, including proposal preparation and submission, just-in-time requests, and compliance.
• Manages a portfolio of faculty post-award and payroll sourcing activities with minimal supervision/oversight for a research-intensive department.
• Provides oversight and day-to-day management of research administration.
• Performs pre-award job duties in response to specific proposal guidelines and terms and conditions for complex proposals.
• Works with faculty in proposal preparation and submission.
• Manages budgeting, analysis, justifications for proposals; gathers information for protocols and non-technical proposal components as needed.
• Acts as liaison between the Chair, Faculty, and Department Administrators (DAs).
• Stays current on federal and university developments regarding research administration and complex regulations.
• May coordinate the submission, work with PI to prepare budget, obtain pricing quotes from other departments.
• Compiles and ensures accurate regulatory compliance of necessary data collected from various sources.
• Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.
• Prepares and reviews all agency forms for submission.
• Enters grant budgeting documents on-line, as needed.
• Obtains PI and institutional signatures for proposal submissions.
• Initiates subaward setup through SUBS system.
• Uploads pre-award documents and handoffs to Post-award to enter fund number.
• Coordinates with the Post-award unit and OSRS to ensure timely implementation of contracts and subcontracts.
• Serves as responsible for the oversight and management of research administration.
• Implements and maintains procedures to ensure efficient workflow; responsible for the proper training of staff.
• Manages reviews of more complex notice of award (NOA), including tracking and maintaining online database of grants submitted, awarded, rejected.

Research Administrator – Radiology

Billing Specialist

• Performs patient registration and follow-up on insurance billing and collection activities
• Verifies accuracy and completeness of insurance records and claims
• Makes collection calls to insurance companies and patients
• Reviews remittance advises for rejection and accuracy of payment amounts
• Contacts insurance companies regarding posting payments and collection agencies regarding payment reports
• Supports customer service unit in answering billing and collection questions
• Acts as back-up support for Accounts Receivable staff during peak times

Insurance Billing/Collection Assistant II – Emergency Medicine

Medical Billing and Coding

• Reviews medical record documentation to determine appropriate billing codes
• Codes evaluation and management to appropriate CPT code
• Codes diagnosis to appropriate ICD-9 code
• Meets with physicians to review documentation and tags files for follow up
• Assists coders with medical terminology and policy interpretation

Certified Coder – Surgery

Procurement

• Overseeing purchasing and inventory control of the warehouse
• Negotiating and securing pricing
• Receiving incoming shipments of merchandise or other materials
• Verifying correctness of shipments against bills of lading, invoices, etc.
• Keeping records of goods received
• Reporting damaged goods and shortages
• Keeping stock in orderly arrangement
• Utilizing Yardi software to track and maintain inventory
• Purchase order processing and auditing of all received items
• Working closely with accounts payable coordinator to process paperwork in a timely manner
• Distributing parts and maintaining building and unit keys to vendors and the maintenance team

Research Administrator – Radiology

Insurance Billing/Collection Assistant II – Emergency Medicine

Certified Coder – Surgery

Purchasing Coordinator