Grants Specialist I – Neurosurgery

WashU IT

Grants Specialist supporting Washington University neuroscience research funding and compliance. Preparing proposals, budgets, submissions, awards, subawards, and sponsored-project reporting.

Posted 8/4/2026full-timeSt. Louis • Montana • 🇺🇸 United StatesJunior💰 $25 - $39 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in grant administration, proposal preparation, and budget management while effectively coordinating with faculty and administrative staff. Proficient in utilizing Research Management Systems and maintaining compliance with agency guidelines.

Highest-signal resume keywords

Grant AdministrationProposal PreparationBudget ManagementResearch Management System (RMS)Microsoft Excel

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Grant Application ExperienceBudget AnalysisCompliance Data CompilationPost-Award AccountingFund Management

Soft Skills

Analytical ThinkingDeadline ManagementWritten CommunicationOral CommunicationInterpersonal Communication

Tools & Technologies

SUBS SystemMicrosoft OfficeAdobe AcrobatWorkday Software

Industry Keywords

Proposal SubmissionAgency GuidelinesBiosketchesTrainee InformationProtocol Approvals

About the role

Key responsibilities & impact

Perform pre-award duties for basic or moderately complex proposals
Work with faculty on proposal preparation and submission
Assist with proposal budgets, analysis, and justifications
Serve as liaison between the Chair, faculty, department administrators, and business managers
Coordinate submissions, prepare budgets, obtain pricing quotes, and compile compliance data
Compile and submit complete grants according to agency and university guidelines
Prepare and review agency forms and enter grant budget documents online
Obtain PI and institutional signatures
Initiate subaward setup through the SUBS system and coordinate handoff to post-award staff
Coordinate with Post-Award and OSRS to implement contracts and subcontracts
Provide notices of award and sponsor documents to SPA and PIs, including terms and committed effort
Monitor and support annual agency reports such as RPPRs
Coordinate revised budgets with the Post-Award unit
Oversee transfer of PI grants and contracts into WashU
Coordinate responses to grant-related information requests, including biosketches, trainee information, and protocol approvals
Maintain databases of submitted, awarded, and rejected grants
Assist with post-award accounting, fund management, budget changes, purchasing documents, and year-end processes
Perform other duties as assigned

Requirements

What you’ll need

Bachelor’s degree, or a combination of education and/or experience may substitute for minimum education
1 year of relevant experience
Knowledge of Research Management System (RMS), SUBS System, and agency guidelines preferred
Knowledge of accounting, computerized accounting, Microsoft Excel, Microsoft Office, Adobe Acrobat, and Workday Software
Grant administration and grant application experience
Analytical thinking and deadline management
Computer literacy
Written and oral communication skills
Interpersonal communication skills
Ability to learn new technologies and maintain composure
No specific certification or professional license required
Driver’s license is not required
Ability to work in a normal office environment and attend on-campus meetings at least monthly

Benefits

Comp & perks

Up to 22 days of vacation
10 recognized holidays
Sick time
Competitive health insurance packages with priority appointments and lower copays/coinsurance
Free Metro transit U-Pass for eligible employees
Defined contribution 403(b) Retirement Savings Plan with employee and university contributions starting at 7%
Wellness challenges
Annual health screenings
Mental health resources
Mindfulness programs and courses
Employee assistance program (EAP)
Financial resources
Access to dietitians
4 weeks of caregiver leave to bond with a new child
Family care resources
Tuition coverage for employee and family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years