Administrative Coordinator III – Neurology

WashU IT

Administrative Coordinator supporting Washington University Neurology’s research, academic, financial, and departmental programs. Coordinating projects, events, communications, budgets, student records, and faculty administration in a hybrid role.

Posted 8/10/2026full-timeSaint Louis • Montana • 🇺🇸 United StatesMid-LevelSenior💰 $23 - $36 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including project coordination, budget management, and effective communication. Proficient in managing complex schedules and maintaining student records while ensuring compliance with institutional guidelines.

Highest-signal resume keywords

Administrative SupportProject CoordinationBudget ManagementInterpersonal Communication SkillsMicrosoft Office

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office OrganizationOffice ProceduresFiscal ActivitiesGrant SubmissionsEvent ManagementCalendar SchedulingStudent Records ManagementTravel CoordinationCommunication DraftingConfidential Information Handling

Soft Skills

Team CollaborationIndependent WorkProblem Solving

Certifications & Qualifications

High School DiplomaEquivalent High School Certification

Industry Keywords

Washington UniversityAdministrative ActivitiesPersonnel ManagementPayroll ManagementPurchasing

About the role

Key responsibilities & impact

Provide program and project support for research, administrative, and academic activities
Coordinate and oversee complex projects and departmental activities, including personnel, payroll, and purchasing
Address and resolve inquiries and handle confidential or sensitive information
Draft, finalize, create, edit, and distribute communications, publications, presentations, and marketing materials
Plan and coordinate meetings and events, negotiate with vendors, manage event budgets, and resolve event issues
Manage fiscal activities, budgets, expenditures, accounts payable, purchasing, and financial-system entries
Coordinate research proposal/grant submissions and monitor grant spending
Schedule courses, classrooms, and laboratories; support faculty recruitment and tenure-review processes
Maintain student records and online grade records, respond to student inquiries, and prepare admissions documents
Provide complex calendar scheduling, appointment, travel, and engagement support
Perform other duties as assigned

Requirements

What you’ll need

High school diploma or equivalent high school certification, or combination of education and/or experience
5 years of Administration and Office Support work experience
Ability to perform duties consistent with Washington University’s core mission and guiding principles
Bachelor's degree preferred
2 years of relevant experience preferred
Administrative support, computer applications, Microsoft Office, office organization, and office procedures
Experience interacting with all levels of management
Ability to work independently and as part of a team
Interpersonal communication skills
Successful completion of required pre-employment screening, including a criminal background check and applicable additional checks

Benefits

Comp & perks

Up to 22 days of vacation
10 recognized holidays
Sick time
Competitive health insurance packages with priority appointments and lower copays/coinsurance
Free Metro transit U-Pass for eligible employees
Defined contribution 403(b) Retirement Savings Plan, with university contributions starting at 7%
Wellness challenges
Annual health screenings
Mental health resources
Mindfulness programs and courses
Employee assistance program (EAP)
Financial resources
Access to dietitians
4 weeks of caregiver leave to bond with your new child
Family care resources for continued childcare needs
Adult care resources
Tuition coverage for employees and their family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years