Administrative Assistant I – Anesthesiology

WashU IT

Administrative assistant supporting Washington University’s Critical Care APP program and anesthesiology leadership. Coordinating operations, recruitment, credentialing, scheduling, records, reporting, and office administration.

Posted 8/10/2026full-timeSt. Louis • Montana • 🇺🇸 United StatesJunior💰 $18 - $27 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office Suite and effective communication skills. Capable of managing schedules, coordinating meetings, and maintaining accurate records while ensuring compliance with credentialing and operational requirements.

Highest-signal resume keywords

Microsoft Office SuiteAdministrative Support ExperienceDetail-OrientedInterpersonal CommunicationMultitasking

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Microsoft AccessMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointMicrosoft WordOffice AdministrationData ManagementSchedulingReport PreparationTravel Coordination

Soft Skills

AdaptabilityCommunicationTeamworkOrganizingAttention to Detail

Certifications & Qualifications

High School Diploma or Equivalent

Industry Keywords

Critical CareAnesthesiologyCredentialingOnboardingOperational Support

About the role

Key responsibilities & impact

Provide comprehensive administrative support to the Critical Care Advanced Practice Provider (APP) Program and APP Leadership Team within the Department of Anesthesiology
Answer emails, respond to routine inquiries, and direct requests to appropriate individuals
Draft, proofread, format, and distribute correspondence, reports, meeting materials, and other documents
Maintain electronic and paper filing systems
Receive and distribute deliveries
Schedule meetings, appointments, conference rooms, and virtual meetings for APP leadership
Coordinate travel arrangements and prepare travel reimbursements
Maintain departmental calendars and assist with recurring meeting scheduling
Support daily operations of the Critical Care APP Program
Maintain APP contact lists, distribution lists, schedules, and departmental databases
Prepare and distribute APP communications, announcements, and newsletters
Coordinate meeting agendas, minutes, and follow-up items
Maintain APP policies, procedures, and orientation materials
Coordinate APP candidate interview schedules and communicate with applicants
Coordinate orientation schedules and track onboarding requirements and documentation
Assist with credentialing and privileging document collection and compliance requirements
Maintain credentialing files and assist with Medical Staff Office requests
Assist with clinical schedules and track schedule, PTO, and coverage changes
Prepare staffing and scheduling reports
Liaise with Business and HR partners regarding personnel and payroll information
Assist with employee onboarding and separation paperwork and maintain confidential personnel records
Maintain databases, spreadsheets, and tracking logs
Compile staffing, education, credentialing, and operational reports
Assist leadership with special projects
Maintain office equipment and coordinate service requests
Monitor office supply inventory and maintain directories and contact information
Update departmental webpages and electronic resources
Coordinate food and beverage orders, setup, delivery, and expense reconciliation for meetings, interviews, and events

Requirements

What you’ll need

High school diploma or equivalent high school certification, or combination of education and/or experience
At least 1 year of administration and office support experience
Ability to work on a team and independently
High level of accuracy and urgency when required
Ability to travel to various on- and off-campus locations
Ability to perform repetitive wrist, hand, or finger movements
Ability to occasionally lift 25 lbs. or less
Administrative experience preferred: 3 years
Adaptability
Communication
Computer literacy
Detail-oriented
Interpersonal communication
Microsoft Access
Microsoft Excel
Microsoft Office
Microsoft Outlook
Microsoft PowerPoint
Microsoft Word
Multitasking
Organizing
Successful completion of applicable pre-employment screening

Benefits

Comp & perks

Up to 22 days of vacation
10 recognized holidays
Sick time
Competitive health insurance packages with priority appointments and lower copays/coinsurance
Free Metro transit U-Pass for eligible employees
Defined contribution 403(b) Retirement Savings Plan with employee and university contributions starting at 7%
Wellness challenges
Annual health screenings
Mental health resources
Mindfulness programs and courses
Employee assistance program (EAP)
Financial resources
Access to dietitians
4 weeks of caregiver leave to bond with your new child
Family care resources for continued childcare needs
Adult care resources
Tuition covered for employees and their families, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years
Reasonable accommodations for employees with disabilities