State of Florida

Attorney

• The work involves contact with people in stressful situations, and the incumbent must exercise discretion in dealing with confidential and extremely sensitive issues before the court.
• The incumbent reviews case files to identify legal issues, conducts an independent investigation of the facts of the case, researches and develops legal strategies for the cases, files pleadings, and motions, and attends court proceedings including, but not limited to, hearings, depositions, and mediations, and meets with Guardian ad Litem staff, witnesses, collateral contacts pertinent to the case, and the children represented by the Office.
• The Senior Attorney represents, advocates, and negotiates for the assigned children inside and outside the courtroom.
• Senior Attorneys assist other Guardian ad Litem Attorneys in developing and implementing case strategies.
• The incumbent also performs other duties assigned by management.
• Incumbents in this class report directly to the Managing Attorney of their assigned Circuit for all activities related to the practice of law; and also works under the operational and administrative supervision of the Circuit Director.

Senior Attorney – Guardian ad Litem

Project Manager

• Performs engineering work on multiple minor to mid-size projects of low complexity.
• Assures that highway and bridge projects are constructed in accordance with contract documents.
• Assists project personnel, including contractor, in solving problems that may arise during construction.
• Supervises subordinate staff on assigned projects for satisfactory job performance ensuring compliance with Department policies and procedures related to Construction Engineering and Inspection.
• Communicates on a regular basis with Supervisors, Contractors and project personnel to discuss work coordination, performance, and resolve project issues.
• Monitors sampling and testing of materials used on projects and certifies proper requirements are met and documented.

Construction Project Administrator I

Customer Support

• Responsible for promoting and supporting breastfeeding and providing basic education to WIC participants
• Counsels WIC pregnant and breastfeeding mothers by telephone at scheduled intervals determined by the local WIC program
• Receives a caseload of WIC clients and makes routine periodic contacts with all clients assigned
• Makes appropriate contacts with clients and documents accordingly
• Gives basic breastfeeding information and support to new mothers
• Helps mothers prevent and handle common breastfeeding concerns
• Refers mothers to the WIC Nutritionist or Breastfeeding Coordinator, Lactation Consultant, Certified Lactation Counselor and/or Designated Breastfeeding Expert
• Keeps accurate records of all contacts made with WIC clients and documents encounters the same day
• Attends, assists, and/or facilitates prenatal classes and breastfeeding support groups and documents the same day
• Completes the processes related to WIC following the WIC Procedure Manual
• Performs other duties as assigned

Health Support Specialist

Paralegal

• Preparing legal documents
• Coordinating service of process
• Maintaining case files
• Maintaining court calendars
• Maintaining litigation timetables
• Filing pleadings and other legal documents with the clerk of court
• Performing legal research for attorneys, subject to supervision
• Coordinating inter-agency and intra-agency legal functions
• Performing notary functions
• Attending hearings to assist counsel
• Assisting witnesses with court proceedings
• Entering data timely and accurately into statewide databases

Paralegal Specialist

Systems Engineer

• Assist in the execution of the Department of Financial Services’ responsibilities for the Florida PALM Project
• Serve as a state subject matter expert and exercise discretion and independent judgement in key process areas
• Work on complex policies and procedures associated with financial management solution
• Manage all deadlines in an organized manner to ensure timely completion of fully developed work products
• Prepare presentation materials and lead meetings with state agencies and other stakeholders.

Computer Systems Analyst IV – TRCG Lead

Manager

• Performs advanced engineering work in system management and analysis with regard to Maintenance contracts in the District.
• Serves as a liaison to the Operations Centers and other interdepartmental offices to coordinate contract efforts for the Operations Centers.
• Manages the active E contracts which includes but is not limited to: Final Evaluations, Supplemental Agreements, and related correspondence.
• Manages Maintenance Contract program funds for E contracts by preparing Work Program Change Requests in Project Suite (PSEE) and Work Program Email Request forms.
• Prepare Encumbrance request and enter into the Contract Funds Management System (CFM) and Florida Accountability Contracts Tracking System (FACTS) for processing.
• Researches and checks contract balance issues in the Florida Accounting Information Resource (FLAIR) and FLAIR Information Delivery Options (FIDO) systems.
• Responds to Five Year Certified Forward Report, 24 Month Non-Activity Report, Expired Encumbrance Report and the Outstanding Encumbrance Report.
• Analyzes the financial management MADDOG report to prevent roll forward and resolves any corresponding issues.
• Analyzes and resolves issues related to the Trns*Port system including Site Manager (SM) and the Project Estimate System (PES).
• Serves as the Application and Security Coordinator for Site Manager and analyzes and resolves issues related to the maintenance contracts side of the Maintenance Management System (MMS).
• Provides technical support to Operations Center contract personnel and District Maintenance staff upon request.
• Ensures all computer related data entry aspects of District Contracts is entered accurately.
• Assists and trains Operations Center and District Maintenance personnel via telephone, site visits and group meetings.
• Provides current and up-to-date contract information to Maintenance Contract Personnel.
• Responds timely and accurately to requests and inquiries.
• Analyzes and investigates all Final Contractor Field Performance Reports and the established Contractor Final Rating Score.
• Coordinates with the applicable Operations Center regarding any discrepancies and/or questionable scores and/or comments on the Performance Report.
• Resolves invoice problems and contractor issues.
• Participates in Quality Control checks of Operations Center's contract administration.

Contract Manager

Counselor

• Provide professional vocational rehabilitation counseling to individuals with disabilities to help them achieve their employment goals.
• Assess medical, psychological, and vocational information to determine service eligibility and develop individualized employment plans.
• Coordinate and negotiate services, conduct job placement activities, and build relationships with employers and community partners.
• Manage client information and case records, provide technical assistance to internal and external customers, and ensure compliance with state and federal regulations.
• Balance multiple priorities, work productively under tight deadlines, and maintain a goal-directed approach.

Senior Vocational Rehab Counselor

Accounting Manager

• Responsible for advanced budget development and accounting functions, and the oversight of all related duties to ensure continuation of fiscal operations for Lee CHD.
• Serves as the accounting delegated authority in the absence of the Finance & Accounting Administrator -SES.
• Engaged in supervisory responsibilities including communicating with, motivating, training, and evaluating employees.
• Develops performance expectations, meets with staff regularly to discuss performance, completes performance reviews.
• Maintains vacation and work schedules, ensuring proper coverage, and completes timesheets.
• Ensures all staff complete required training and are offered additional training.
• Assists Finance & Accounting Administrator-SES with the Lee County Board of Commissioners Contract.
• Adjusts and monitors Other Cost Accumulator (OCA) cash balances and establishes allotments per each section's budget to ensure spending and timeliness of spending.
• Monitors cash balances for each OCA and adjusts for negative balances.
• Performs monthly audits in State Purchasing System (Works).
• Develops, implements, maintains, and oversees the financial accounting system (FLAIR).
• Performs complex analysis of accounting data for general accounting, accounts payable, accounts receivable, cash, and budgets.
• Prepares transactions to record estimated revenue and budgetary appropriations.
• Prepares quarterly Financial Reports for multiple programs.
• Processes E-Payment Form and Transportation Disadvantage Report.
• Collects and Generates Financial information for End Year Financial Statements.
• Processes disbursement monthly online reconciliation.
• Reviews and make necessary corrections to Maintain Collocated Matrix database for accuracy.
• Audits Encumbrances for variances and discrepancies.
• Processes Journal entries, completes corrections via Journal Transfers, both internal and external.
• Approves disbursement vouchers and purchase orders after reviewing for compliance.
• Develops and implements policies and procedures as needed for accounting operations.
• Manages payroll reallocation sets and monitors for appropriate reallocation.

Accounting Services Supervisor II

Research Scientist

• Working in a team environment with professional legislative analysts to complete research projects
• Collecting, analyzing and interpreting data
• Conducting interviews with state agency staff, stakeholders, and other information resources
• Conducting surveys or focus groups, or using other qualitative research methods

Graduate Research Assistant

Administrative Assistant

• Preparing agendas, notes and materials for meetings, conferences and training
• Providing administrative support
• Compiling reports
• Assist with personnel paperwork
• Processing purchases and travel
• Assisting the Budget Coordinator

Administrative Assistant II

• Serve as a liaison to the District’s Operations Centers
• Coordinate Maintenance Contract Administration efforts
• Perform Quality Control checks of the District’s Maintenance Contract Administration activities
• Assist in the management of the District Contract Maintenance program
• Coordinate and provide direction, support, and training to the contract staff
• Review Asset Maintenance contract evaluations for adherence to approved quality assurance plans
• Conduct quality assurance field reviews to ensure fulfillment of contractual commitments
• Participate in statewide contract meetings and address issues
• Advise higher-level district and/or Central Office managers on contract administrative issues
• Prepare Encumbrance requests and enter into processing systems
• Research and check contract balance issues in specified systems
• Respond to Five Year Certified Forward Report and other outstanding reports
• Assist in the management of the District Maintenance Electronic Data Management System

Maintenance Project Manager I

Procurement

• Assists with monitoring purchasing and contracting transactions for DMA to ensure compliance with Florida Statutes are met.
• Assists with the monitoring of dates on contracts to ensure completion from start to final payments are processed prior to expiration.
• Assists with administering and management of all federal/state cooperative agreements which allocate funds to specific Army and Air Force programs throughout the state; ensuring provisions of the various agreements are met during execution.
• Assists with providing purchasing and contracting expertise to ensure all purchases, regardless of complexity, are in accordance with state and federal rules, regulations, and guidelines to include bids, RFP’s and ITN’s.
• Assists with monitoring all purchases and contracts on My Florida Market Place and the Florida Accountability Contract Tracking System (FACTS).
• Assists by providing oversight and guidance in the management and execution of grants awarded to DMA.
• Assisting and training other purchasing personnel as required.
• Assists with the administering of the p-card application process.
• Submits application and all documents to bank of America WORKS for processing.
• Assists with monitoring all purchases and ensures all information is in the WORKS system.
• Follows transactions through works for accuracy and timeliness.
• Provide assistance to cardholders with coding and processing transactions.
• Assists with canceling p-cards upon position changes and employee terminations.
• Assists with the monitoring and processing of lease payments.
• Assists with gathering documents between departments for processing payments.
• Receive reports from accounting to ensure payments are processed accurately and timely.
• Assists with monitoring the WEX Gas card program to include proper usage, expenditures, and lost/stolen cards replacements.
• Ensure reports are submitted accurately and timely.
• Assists with tracking and monitoring cell phones.
• Verifies and implements state active-duty cell phones during emergencies.
• Supports State Active-Duty missions in a purchasing role as needed.
• Supports any activity assigned by the State Quartermaster, Deputy State Quartermaster and/or the Chief Financial Operator.

Purchasing Analyst

• Managing a team of 9 operational staff
• Functioning as administrator, coach, and advisor and providing training to team members
• Working with the Service Center Manager to develop, implement and monitor operational plans
• Determining resource needs and shifting available resources to ensure the highest level of productivity
• Analyzing existing and new business requirements to determine gaps and provide solutions

Case Processing Manager I

Consultant

• Coordinate and support Institutional recruitment and selection efforts.
• Facilitate employee fingerprinting, drug testing, and physicals ensuring compliance from the start.
• Support managers with performance management and manage various attendance and leave programs.
• Perform payroll processing actions to ensure wage and hour compliance.
• Handle employee relations issues and coordinate essential tasks like facilitating new employee orientation, direct deposit compliance, benefits enrollment, and vacancy tracking.

Human Resource Consultant, HR-SES

Program Manager

• Manages the Health Education Department for the Florida Department of Health in Marion County
• Oversees community health promotion and education efforts
• Ensures compliance with all program requirements and professional standards
• Manages Health Education staff including Health Educators
• Responsible for program budgets, reporting, purchasing and fiscal administration
• Represents the Department of Health at community meetings
• Assists in identifying grant opportunities and other funding sources