Administrative Assistant III

State of Florida

Administrative Assistant III handling legal documentation and support at Florida Commission on Human Relations. Maintaining legal case records and assisting in policy development to enforce civil rights laws.

Posted 5/13/2026full-timeTallahassee • Florida • 🇺🇸 United StatesJuniorMid-Level💰 $40,320 - $42,500 per yearWebsite

About the role

Key responsibilities & impact

Prepares notices of hearings, notices of appearance, notices of taking depositions, subpoenas for production of documents and appearance of witnesses, routine legal actions and pleadings, and memoranda and correspondence associated therewith in final form based upon information obtained from the Chief Legal Counsel or assigned attorney
Maintains current records of all matters handled by the Chief Legal Counsel
Records description of matter, persons involved, date received, description and date of developments affecting disposition thereof, date closed, and nature and extent of legal services rendered in connection therewith
Assists attorneys in preparation of union mediation documents, correspondence related to union grievances, employee relations documents, and collective bargaining agreements
Assists in reviewing/formulating policies relating to employees of the Agency
Reviews cases that have been placed in “NORTA Review,” determines whether a NORTA is appropriate, and drafts the NORTA
Drafts Determinations under the supervision of a Senior Attorney
Tracks and maintains the case status in ActionStep by updating and maintaining documentation related to Determinations
Reviews and assigns incoming requests from complainants and respondents to attorneys
Conducts research on whether new or amended rules are proper
Assists with editing rules drafted by attorneys
Assists Senior Attorney(s) with preparing for presentations or trainings
Assists Housing and Employment managers with case management
Sends the initial e-mails to the parties when a whistleblower reinstatement review is being conducted by an attorney

Requirements

What you’ll need

2 years of experience working in a legal office, governmental agency, labor relations environment, or human resources setting
2 years of experience preparing legal documents, pleadings, correspondence, reports, or other professional written materials
Experience maintaining confidential or sensitive records and information
Experience coordinating, organizing, and tracking case files, legal matters, or administrative records
Experience reviewing documents for accuracy, completeness, and compliance with established procedures
Experience using electronic case management, document management, or records tracking systems
Experience assisting with employee relations, union grievance matters, collective bargaining issues, or administrative proceedings
Experience conducting research related to laws, rules, policies, or procedures
Proficiency in Microsoft Office applications, including Word, Outlook, Excel, and Teams
Strong organizational, communication, and time management skills with the ability to manage multiple assignments and deadlines.

Benefits

Comp & perks

Annual and Sick Leave benefits
Nine paid holidays and one Personal Holiday each year
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
Retirement plan options, including employer contributions
Flexible Spending Accounts
Tuition waivers
And more!

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

preparing legal documentsdrafting pleadingsconducting legal researchreviewing documents for compliancecase managementunion mediationemployee relationscollective bargainingdocument editingmaintaining confidential records

Soft Skills

organizational skillscommunication skillstime management skillsability to manage multiple assignmentsattention to detail