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Administrative Assistant II
State of FloridaProvides administrative support for the Administrative Services Department, coordinating events and managing records. Works within the State Courts System to assist with various administrative tasks.
About the role
Key responsibilities & impact- Provide support to the Administrative Services Department (Human Resources, Finance/Budget/Procurement, and Resource Development) via event coordination and recognition, record and data maintenance, ADA coordination, and general record keeping.
- Provide administrative relief and support throughout Administrative Office of the Court (AOC).
- Assist with the coordination of special projects and training events.
- Coordinate the Internship program for Judges which includes onboarding and offboarding, processing background checks and coordinating security badges. Also, processing background checks for Court Programs.
- Provide grant management and records retention support.
- Maintain and organize information regarding employee training records and training resources.
- Announce trainings via email and maintain attendance records.
- Update databases and perform general record keeping.
- Compose correspondence, lists, memoranda, reports, emails, and other documents observing strict confidentiality.
- Provide administrative coverage and support the Administrative Service Departments, and the AOC more broadly, as needed.
- Maintain Administrative Service Department webpages and assist with production of newsletter.
- Establish and maintain files, records, and other departmental systems of responsibility; update databases and other records.
- Provide relief with American with Disability Act (ADA) services and accommodations.
Requirements
What you’ll need- Three years of related experience
- Bachelor degree in legal studies, public/business administration, criminology, social work or similar field
- Skilled in the use of Microsoft Office products, including Word, Excel and Power Point
- Ability to work collaboratively within department, other AOC departments and stakeholders
- Ability to work independently and meet deadlines
- Ability to organize complex data and information
- Ability to communicate ideas clearly, concisely and logically, both orally and in writing with a diverse group of people both in-person and remote environments
- Ability to exercise discretion in handling sensitive information
- Incumbent must be professional in all regards.
Benefits
Comp & perks- Paid vacation
- Sick leave
- Holidays
- Comprehensive health insurance
- Life insurance with accidental death and dismemberment benefits
- Supplemental dental insurance
- Vision insurance
- Life insurance
- Disability insurance
- Hospitalization insurance
- Promotional opportunities
- Tuition-free college courses
- Florida Retirement System (FRS) eligibility
- 457 Tax Deferred Retirement Plan
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
event coordinationrecord maintenancedata maintenancegrant managementbackground checkstraining coordinationdatabase managementdocument compositionrecords retentionADA coordination
Soft Skills
collaborationindependencedeadline managementorganizational skillsclear communicationdiscretionprofessionalism