FREE ACCESS
5,000–10,000 jobs/day
See all jobs on JobTailor
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Administrative Assistant II
State of Florida. Provide support to the Administrative Services Department (Human Resources, Finance/Budget/Procurement, and Resource Development) via event coordination and recognition, record and data maintenance, ADA coordination, and general record keeping.
About the role
Key responsibilities & impact- Provide support to the Administrative Services Department (Human Resources, Finance/Budget/Procurement, and Resource Development) via event coordination and recognition, record and data maintenance, ADA coordination, and general record keeping.
- Provide administrative relief and support throughout Administrative Office of the Court (AOC).
- Assist with the coordination of special projects and training events.
- Coordinate the Internship program for Judges which includes onboarding and offboarding, processing background checks and coordinating security badges. Also, processing background checks for Court Programs.
- Provide grant management and records retention support.
- Maintain and organize information regarding employee training records and training resources.
- Announce trainings via email and maintain attendance records.
- Update databases and perform general record keeping.
- Compose correspondence, lists, memoranda, reports, emails, and other documents observing strict confidentiality.
- Provide administrative coverage and support the Administrative Service Departments, and the AOC more broadly, as needed.
- Maintain Administrative Service Department webpages and assist with production of newsletter.
- Establish and maintain files, records, and other departmental systems of responsibility; update databases and other records.
- Provide relief with American with Disability Act (ADA) services and accommodations.
Requirements
What you’ll need- Three years of related experience
- Bachelor degree in legal studies, public/business administration, criminology, social work or similar field
- Skilled in the use of Microsoft Office products, including Word, Excel and Power Point
- Ability to work collaboratively within department, other AOC departments and stakeholders
- Ability to work independently and meet deadlines
- Ability to organize complex data and information
- Ability to communicate ideas clearly, concisely and logically, both orally and in writing with a diverse group of people both in-person and remote environments
- Ability to exercise discretion in handling sensitive information
- Incumbent must be professional in all regards.
Benefits
Comp & perks- Paid vacation
- Sick leave
- Holidays
- Comprehensive health insurance
- Life insurance with accidental death and dismemberment benefits
- Supplemental dental insurance
- Vision insurance
- Life insurance
- Disability insurance
- Hospitalization insurance
- Promotional opportunities
- Tuition-free college courses
- Florida Retirement System (FRS) eligibility
- 457 Tax Deferred Retirement Plan
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
event coordinationrecord maintenancedata maintenancegrant managementbackground checkstraining coordinationdatabase managementdocument compositionrecords retentionADA coordination
Soft Skills
collaborationindependencedeadline managementorganizational skillsclear communicationdiscretionprofessionalism