Pear Tree.

Paralegal

• Assist in managing conveyancing files from initial instruction through to post-settlement completion
• Maintain regular communication with clients regarding transaction progress, outstanding requirements, and timelines
• Obtain client documentation and instructions for review by supervising practitioners
• Ensure file records, correspondence, and supporting documentation are accurately maintained throughout
• Assist with preparation of contracts for sale and supporting conveyancing documentation
• Review contracts and supporting documents for completeness and accuracy prior to solicitor or licensed conveyancer review
• Draft standard correspondence, settlement documentation, and transfer documentation
• Assist with preparation of special conditions and amendments under supervision
• Identify potential issues relating to title, zoning, easements, covenants, or restrictions and escalate where required
• Coordinate disclosure documents and statutory certificates
• Conduct and manage property searches including title, plan, council, water authority, land tax, bankruptcy, ASIC, and planning and zoning searches
• Review search results and identify matters requiring escalation to supervising practitioners
• Assist with due diligence processes, file preparation, and coordination of outstanding documentation
• Assist with residential sales and purchases, transfers, refinancing, off-the-plan transactions, subdivisions, leasing matters, and related party transfers
• Monitor key contractual and settlement dates across all active files
• Prepare settlement figures and rate adjustments for review by supervising practitioners
• Liaise with lenders regarding loan and discharge documentation
• Coordinate execution of transfer and mortgage documents and prepare settlement packs
• Assist with settlements through electronic lodgement platforms including PEXA and Sympli
• Prepare electronic workspace documentation and settlement schedules
• Upload and manage settlement documents within electronic platforms
• Coordinate with financial institutions and external parties regarding settlement requirements
• Support Verification of Identity (VOI) and compliance processes
• Escalate settlement risks, discrepancies, or financial concerns to supervising practitioners
• Assist with compliance requirements relating to NSW conveyancing procedures, duties and land tax, Electronic Conveyancing National Law, VOI requirements, client identification, and AML/CTF obligations where applicable
• Maintain accurate file and compliance records and follow internal risk management protocols
• Escalate legal or settlement risks to supervising Australian practitioners without delay
• Coordinate settlement preparation and administration tasks
• Assist with calculation of settlement adjustments including council rates, water rates, and land tax
• Arrange stamping, lodgement, and registration support where required
• Confirm registration of dealings post-settlement and finalise and archive files in accordance with internal and regulatory requirements

Conveyancing Paralegal, Conveyancing Assistant

Email Marketing Manager

• Lead the development, management and evolution of automations, segments and customisation across all stages of the customer lifecycle
• Continuously identify gaps and opportunities within the customer journey, and prioritise new initiatives
• Set the roadmap for how CRM contributes towards our clients’ growth
• Lead the planning and execution of all email and SMS campaigns, including product launches, promotions and key trading moments
• Be proficient in design and various design tools or brief in design to our graphics team
• Ensure campaigns are aligned to our clients audiences and brand tone of voice
• Own CRM reporting and performance analysis across key metrics including revenue contribution, open/click rates, conversion, LTV
• Translate data into clear insights and actionable recommendations
• Stay up to date with latest CRM developments and bring new ideas to continuously improve performance
• Ensure data hygiene and integrity as systems and the business evolve
• Development of set processes in achieving the day-to-day tasks of the Email Marketing team
• Assist in developing CRM strategy for our clients
• Collaborate with content and performance marketing teams to identify which offers to promote
• Monitor and analyse results of email marketing campaigns, including monthly KPI reporting
• Recommend and develop optimal campaign plans, formats and platforms to grow profitability, including creating action plans and strategies
• Take ownership of the user journey, implementing strategies for all customer communication

CRM/Email Marketing Specialist

• Open and maintain matters in Smokeball and PEXA
• Enter and manage client, agent, lender/broker, and solicitor details accurately
• Conduct conflict checks and VOI processes
• Issue welcome correspondence and costs disclosure documentation
• Maintain accurate matter records and key dates throughout the file lifecycle
• Save and organise all correspondence and documents within the file system
• Upload and review contracts and supporting searches
• Assist with reviewing titles, easements, covenants, and planning documentation
• Prepare contract review notes and client summary correspondence
• Coordinate amendments, negotiations, and special conditions
• Monitor finance, pest and building, and cooling-off requirements
• Coordinate execution and exchange processes
• Liaise with brokers, lenders, agents, and other solicitors throughout the transaction
• Manage requisitions, discharge authorities, and settlement requirements
• Maintain and update PEXA workspaces accurately and in a timely manner
• Prepare settlement figures and adjustment worksheets
• Coordinate settlement logistics and monitor settlement completion
• Ensure clients and all relevant parties are kept updated throughout the transaction
• Finalise registration and title confirmations
• Prepare final reporting and invoicing correspondence
• Close PEXA workspaces and archive completed files
• Ensure all matter documentation is complete and accurately saved
• Assist with client follow-up and review requests where appropriate

Conveyancing Paralegal / Conveyancing Assistant – AU Property Law

Customer Support

• Load passive segments into Sabre GDS and/or Tramada; add costings and prepare client documentation
• Issue, reissue, and process refunds for airline tickets in line with fare rules and airline policies
• Advise on visa requirements, travel documentation, insurance, and destination regulations
• Maintain detailed client profiles to support a personalised service experience
• Monitor bookings for schedule changes and communicate updates proactively
• Accurately document bookings, preferences, and communications in the booking system
• Meet agreed SLAs and turnaround times
• Handle payment processing, invoicing, and reconciliation per financial procedures

Travel Operations Support Specialist

Bookkeeper

• Maintain accurate and up-to-date financial records
• Perform daily bookkeeping tasks including accounts payable and receivable
• Reconcile bank and credit card accounts
• Process invoices, payments, and payroll (if applicable)
• Prepare and manage GST returns in accordance with New Zealand regulations
• Assist in month-end and year-end closing processes
• Generate financial reports as required
• Liaise with accountants, auditors, and other stakeholders
• Ensure compliance with New Zealand financial and tax requirements

Data Engineer

• Design and deliver modern data platforms using tools like Snowflake, Microsoft Fabric, Azure, Fivetran, Coalesce, dbt, and Power BI
• Build and maintain scalable data pipelines and data models
• Ensure data quality, reliability, and governance standards are met
• Support data integration, transformation, and warehousing processes
• Contribute to internal standards, frameworks, and best practices
• Collaborate with technical teams to improve data architecture and performance
• Continuously improve data workflows and engineering processes

Security Engineer

• Pipeline Security: Designing and implementing protocols to secure model training and deployment pipelines against unauthorized access or tampering.
• Adversarial Defense: Proactively identifying and preventing adversarial attacks, including input manipulation, model inversion, and data poisoning.
• Intellectual Property & Privacy: Implementing advanced measures to protect sensitive dataset privacy and safeguard our proprietary model intellectual property.
• Threat Modeling & Red Teaming: Conducting AI-specific threat modeling and internal "red team" exercises to discover vulnerabilities before they can be exploited.
• Governance & Compliance: Ensuring all AI initiatives align with global security standards (e.g., ISO/IEC 42001, NIST AI RMF), ethical guidelines, and emerging AI governance frameworks.

AI Security Expert

Accountant

• Prepare Individual Tax Returns from start to finish, including:
• - Income and expense analysis
• - Rental property schedules
• - Capital gains tax calculations
• - Sole trader schedules
• - Preparation of client query lists
• Prepare Business Activity Statements (BAS) / IAS.
• Prepare financial statements and income tax returns in Xero for:
• - Sole traders
• - Companies
• - Trusts
• Use ATO Online Services for Agents (ATO Portal) to download reports
• Maintain and review fixed asset registers, including effective life assessments.
• Maintain accurate bookkeeping records (limited number of clients).
• Process payroll and related compliance where required.
• Assist with ABN, TFN and GST registrations.
• Prepare ASIC annual review documentation.
• Lodge ASIC changes (officeholders, shareholders, addresses, company names).
• Training will be provided where necessary for ASIC matters.
• Set up new clients in Xero Practice Manager (XPM) and document systems.
• Assist with structure (company, trust, super fund) establishment paperwork.
• Maintain up-to-date procedural documentation.
• Proactively identify efficiency improvements and value-add opportunities.
• Support ad-hoc tax and business projects.
• Undertake additional duties as required.

Senior Accountant

• Manage accounts payable and receivable processes
• Process supplier invoices and coordinate timely payments
• Monitor customer payments and follow up on outstanding accounts
• Maintain positive relationships with suppliers and customers
• Perform regular bank reconciliations
• Upload and manage banking transactions within MYOB Acumatica
• Investigate and resolve discrepancies in financial records
• Process and maintain accurate invoice records
• Match purchase orders, invoices, and payment transactions
• Ensure correct coding and allocation of expenses
• Support financial accuracy across inventory and operational processes
• Maintain accurate and up-to-date financial records
• Assist with month-end finance processes and reporting
• Support compliance with internal accounting procedures and standards
• Provide general finance and administrative support as required
• MYOB Acumatica experience is essential
• Exposure to wholesale, distribution, retail, or inventory-based businesses is highly preferred
• Experience working with overseas suppliers and inventory-heavy operations is advantageous
• Familiarity with high-SKU product environments and operational finance support is beneficial

Bookkeeper – MYOB Acumatica, Accounts & Finance Support

Designer

• Plan Review & Material Take-Offs
• Interpret architectural and structural drawings
• Prepare accurate material take-offs and quantity estimates
• Quantify steel framing, structural members, cladding, roofing, and fixings
• Identify discrepancies, missing details, or scope gaps
• Ensure use of the latest drawing revisions at all times
• Steel Detailing (Light Gauge / Cold-Formed)
• Create detailed framing layouts, shop drawings, and schedules
• Produce cutting lists, connection details, and installation references
• Ensure outputs are accurate, buildable, and aligned with project requirements
• Revise drawings based on feedback from engineers and stakeholders
• Estimating & Supplier Quote Review
• Coordinate and review supplier quotations (e.g., doors, windows, cladding, roofing)
• Validate quotes against drawings, specifications, and quantities
• Identify discrepancies in scope, pricing, and assumptions
• Prepare comparison summaries for internal evaluation
• Excel-Based Pricing Support
• Input quantities into estimating and pricing templates
• Maintain accuracy of formulas, cost inputs, and version control
• Flag inconsistencies or missing pricing components
• Ensure alignment between drawings, supplier quotes, and estimates
• Documentation & Consent Coordination
• Support preparation and tracking of project documentation and submissions
• Maintain checklists and monitor outstanding requirements (e.g., RFIs)
• Coordinate documents with engineers, draftspeople, and suppliers
• Ensure completeness and accuracy of submission packages
• Stakeholder Coordination
• Communicate with engineers, suppliers, and internal teams
• Raise technical queries and follow through to resolution
• Maintain clear, professional written communication at all times
• CRM & Project Record Management
• Update and maintain project data in CRM systems
• Record project progress, supplier responses, and key updates
• Ensure data accuracy and proper documentation tracking
• Quality Expectations
• Maintain a high level of accuracy with zero preventable errors
• Carefully check all outputs including quantities, drawings, and pricing inputs
• Clearly document assumptions, exclusions, and uncertainties
• Proactively raise issues and avoid making unsupported assumptions

Steel Design Estimator

Engineer

• Prepare detailed and accurate project quotes covering labour, materials, subcontractors, and margins
• Review supplier and subcontractor pricing for accuracy and competitiveness
• Produce professionally formatted quotations for client submission
• Maintain estimating templates and pricing libraries within the system
• Identify and document project variations arising from scope changes or site conditions
• Prepare variation cost breakdowns and justification reports
• Maintain a complete variation register per project
• Ensure approved variations are reflected in budgets and contract values
• Prepare progress claims and charge-up invoices accurately and on time
• Reconcile claims against contract values and approved variations
• Manage invoice-related queries with clients and internal teams
• Maintain complete financial documentation for all projects
• Monitor project budgets vs actual costs within Buildertrend or similar system
• Track all cost categories including labour, materials, and subcontractors
• Produce regular cost reports highlighting risks and variances
• Escalate cost overruns with recommendations for corrective action
• Track labour hours across active projects and compare against budgets
• Prepare productivity and labour utilization reports for management
• Collaborate with site teams to align labour forecasting with actual site conditions
• Flag significant variances for review
• Coordinate material ordering from quotation through to delivery
• Ensure procurement aligns with project timelines and budgets
• Manage supplier relationships to ensure cost efficiency and reliability
• Reconcile purchase orders and supplier invoices
• Act as a key link between office, site teams, suppliers, and clients
• Support continuous improvement of systems, templates, and workflows
• Assist in developing standardized processes for efficiency and consistency
• Maintain professional communication across all stakeholders

Quantity Surveyor / Cost Engineer – Construction, NZ Projects

• Manage day-to-day bookkeeping including accounts payable and receivable
• Perform bank reconciliations and maintain accurate financial records
• Prepare monthly financial reports and assist with cash flow tracking
• Support payroll processing and expense management
• Coordinate with external accountants for compliance, tax filings, and year-end reporting
• Maintain and improve financial systems and processes
• Provide administrative support to senior leadership (calendar and email management)
• Coordinate meetings, appointments, and internal communications
• Prepare reports, presentations, and business documentation
• Support project coordination and task follow-ups across teams
• Handle ad hoc administrative and operational tasks as needed
• Accurate and timely financial reporting
• Efficient executive support that improves leadership productivity
• Strong coordination across finance and operations functions
• Proactive identification and implementation of process improvements

Senior Bookkeeper – Executive Support

Graphics Designer

• Design social media content for Instagram, Facebook, TikTok, and LinkedIn (static posts, carousels, stories, and ad creatives)
• Produce high-performing paid ad creatives for Meta, Google Display, and similar platforms
• Design and build email campaigns and templates using Klaviyo
• Create EDM assets optimized for engagement and conversion
• Adapt and resize creatives across multiple formats, placements, and channels
• Ensure consistency with brand guidelines and campaign objectives
• Collaborate with marketing and creative teams in an asynchronous workflow
• Maintain organized files and efficient asset management practices

Digital Designer

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Recruitment Consultant

Executive Assistant

• Provide end-to-end executive and project administration support to the Director, with a heavy focus on:
• Managing and triaging a high-volume inbox
• Owning document management and filing into SharePoint
• Communicating confidently with builders, consultants, and other stakeholders in the property development lifecycle.
• Own the Director’s inbox:
• Triage, prioritise, and respond to emails where appropriate
• Draft replies for the Director’s review where needed
• Flag and escalate time‑sensitive items
• Maintain simple calendar structure:
• Block time for “needs review” and “cannot answer” items
• Schedule and confirm meetings with stakeholders
• File all incoming documents into the correct SharePoint project folders
• Maintain consistent naming conventions and version control (e.g. latest plans on top)
• Ensure:
• Plans, approvals, contracts, finance documents, construction documents, etc.
• Are saved in the correct subfolders (feasibility, finance, accounts, construction, approvals, etc.)
• Retrieve documents quickly on request (e.g. latest site layout, building contract, survey, town planning report).
• Draft and send clear, professional emails to:
• Builders and head contractors
• Surveyors
• Town planners
• Architects/drafters
• Engineers
• Solicitors (re: sale contracts and related docs)
• Follow up on outstanding items (plans, approvals, contracts, signatures, variations, etc.).
• Summarise key email threads and decisions for the Director.
• Maintain simple trackers or logs for each project (key dates, approvals, milestones, key contacts).
• Assist with preparation and organisation of documents for:
• Development approvals
• Building contracts and progress claim support docs
• Sales contracts and related correspondence
• General admin tasks as required to free up the Director’s time.
• A growth mindset is imperative as there will be basic support for future initiatives such as:
• Development management services for other developers
• Assisting with website content updates and basic social media coordination (if/when launched)
• Coordinating with external providers for website and marketing tasks