Receptionist

• Answer, screen, and direct phone calls professionally and courteously
• Meet and greet visitors
• Manage staff movements in and out of the office
• Provide administrative and clerical support across departments
• Maintain the company calendar and manage conference room bookings and meetings
• Organize in-house lunches and catering
• Order and maintain office supply inventory
• Tidy and maintain reception, conference room, and break room areas
• Handle and prepare incoming and outgoing mail
• Ship and receive packages
• Process correspondence, letters, forms, reports, and other documents
• Maintain filing systems
• Ensure faxes, such as bids, reach the appropriate personnel
• Organize hotel and flight travel arrangements
• Answer emails in Outlook
• Serve as a central point of contact for staff, vendors, and clients
• Represent Prime Controls’ professional image in phone and in-person interactions

Receptionist supporting visitors, communications, and administration for industrial automation firm Prime Controls

Receptionist – 3-Month Contract, Potential to Convert to Permanent

Receptionist serving as the first point of contact for Prime Controls, a Texas industrial automation and systems integration firm.
Handling calls, visitors, office administration, supplies, mail, packages, meetings, and travel arrangements.

• Answer phones and perform patient check-in, check-out, registration, pre-registration, and real-time eligibility verification
• Prepare and file charts, obtain referrals and x-rays, collect patient consent, and address patient inquiries
• Schedule appointments and testing at check-out as applicable
• Collect point-of-service payments
• Facilitate practice opening and closing, cleanliness maintenance, incoming mail and delivery processing, cash management and reconciliation
• Scan and index incoming faxes promptly
• Query providers regarding documentation, diagnosis coding, and procedural coding
• Enter all charges and create and release clean claims daily
• Create treatment plans based on insurance coverage and provide accurate out-of-pocket procedure estimates
• Create patient correspondence for referring doctors
• Perform other related duties as assigned

Oral surgery receptionist supporting patient services and billing at St. Luke’s healthcare network

Receptionist, Oral Surgery

Oral surgery receptionist supporting patient registration, scheduling, insurance verification, and billing for St. Luke’s healthcare network. Delivering patient-centered administrative services and coordinating clinical documentation.

• Manage a high volume of inbound and outbound calls in a professional and courteous manner
• Schedule, confirm, and manage member appointments with healthcare providers
• Provide accurate information to members regarding our services, wellness programmes, and benefits
• Triage and direct calls to the appropriate internal departments or clinical staff
• Handle sensitive member information with the utmost confidentiality and discretion, adhering to data protection regulations
• Perform essential administrative duties, including data entry and updating member records in our system
• Resolve member queries efficiently, ensuring a high level of satisfaction
• Contribute positively to our remote team environment.

Virtual Receptionist providing healthcare customer support for Horizon NJ Health

Virtual Receptionist

Virtual Receptionist providing exceptional customer service for healthcare organization Horizon NJ Health. Responsible for managing calls, scheduling appointments, and administrative tasks in a remote environment.

• Serve as the first point of contact for clients, medical providers, courts, and business partners by answering inbound calls through Genesys Cloud with professionalism, empathy, and urgency.
• Deliver an exceptional client experience by resolving common questions on the first interaction whenever possible and minimizing unnecessary call transfers.
• Route callers to the appropriate attorney, paralegal, case owner, or department using established call routing procedures.
• Accurately document client interactions, update case information, and maintain detailed records within Filevine and other internal systems.
• Monitor voicemail queues and ensure messages are routed or addressed within established service level expectations.
• Protect the confidentiality of all client and firm information in accordance with company policies and legal requirements.
• Receive, sort, scan, distribute, and prepare incoming and outgoing mail, including legal documents, settlement checks, certified mail, and other time-sensitive correspondence.
• Coordinate with attorneys, paralegals, and administrative staff to ensure documents and mail are delivered accurately and promptly.
• Prepare overnight shipments, courier packages, and certified mail as needed.
• Maintain organized mail logs, tracking records, and chain-of-custody documentation where applicable.
• Assist with general office administrative responsibilities, including filing, scanning, copying, inventory management, and maintaining office supplies.
• Meet or exceed established service level expectations for responsiveness, quality, professionalism, and client satisfaction.
• Identify opportunities to improve workflows, client experiences, and operational efficiency.
• Support firm-wide initiatives, process improvements, and special projects as assigned.
• Perform other client support and administrative duties as needed to support business operations.

Client Success Receptionist creating positive first impressions for TopDog Law

Client Success Receptionist for TopDog Law, managing calls and correspondence. Ensuring exceptional client experience and efficient office operations.

• Act as the first point of contact for guests and clients
• Manage office operations, including booking conference rooms and answering calls
• Maintain cleanliness and organization of common areas
• Provide administrative support to executives as needed
• Assist with internal and external inquiries
• Work with vendors for timely inventory deliveries
• Support office management with various tasks as required

Receptionist managing office operations for Partners Group

Receptionist managing office operations for Partners Group in New York office, providing administrative support and acting as the first point of contact for clients.

• Serve as the primary liaison between Invicta Software and its clients, vendors, and internal teams.
• Manage inbound communications efficiently and professionally.
• Provide administrative support to ensure smooth daily operations.
• Maintain a welcoming and organized virtual front desk environment.
• Answer and route incoming calls promptly and courteously using virtual phone systems.
• Respond to emails and online inquiries with professionalism and accuracy.
• Schedule appointments, meetings, and coordinate calendars for team members as needed.
• Maintain and update contact lists and client information databases.
• Assist with general administrative tasks such as data entry, document management, and correspondence.
• Collaborate with various departments to support internal communication flow.
• Handle occasional ad-hoc tasks to support company operations remotely.

Remote Receptionist supporting Invicta Software's administrative functions

Remote Receptionist for Invicta Software providing administrative and communication support. Handling client interactions and ensuring smooth operations remotely.

• Answering the telephones, greeting and announcing visitors.
• Sorting the mail, maintaining office equipment, ordering office supplies.
• Assisting the Director of Human Resources Manager in secretarial duties and general clerical support.
• Managing meeting room availability.
• Receiving, sorting, distributing, and dispatching daily mail and faxes.
• Handling transcription, printing, photocopying, and faxing.
• Coordinating monthly luncheons at the main office and other events as needed.
• Creating and sending out employee badges.
• Communicating with the building manager and maintenance personnel for repairs and building related items.

Receptionist managing front desk duties at Libertana headquarters

Receptionist – Spanish Required

Receptionist at Libertana responsible for front desk operations and administrative support. Greeting visitors, managing communications, and assisting the HR department at headquarters in Sherman Oaks, CA.

• Greet and answer inquiries for general public, customers, and visitors; announce and log visitors
• Process outgoing mail and receive deliveries
• Perform administrative support tasks; proofreading, typing, operating calculators, facsimile machine, and computers
• Operate telephone switchboard to answer, screen, route calls, and relay messages
• Perform other duties assigned by the manager

Receptionist providing administrative support in Houston

Receptionist providing general office support in Houston. Responsibilities include answering calls, greeting visitors, and handling clerical tasks.

• Responsible for greeting all visitors and providing administrative support to facility personnel
• Supporting business office functions
• Assisting with filing
• Providing support for recruiting functions

Receptionist supporting visitors and facility personnel at Tutera Senior Living

Receptionist providing administrative support and greeting visitors at Tutera Senior Living. Handling business office tasks and recruiting functions in a senior living environment.

• Work in a fast-paced, high call volume environment from home, utilizing excellent people skills (friendly and patient)
• Answer incoming phone calls for thousands of businesses that are located all over North America
• Communicate professionally and showcase your friendly personality
• Navigate cloud-based technology to handle caller interactions using multiple screens
• Type detailed messages free of spelling and grammatical errors
• Be a team player, reliable, and present

Remote Receptionist assisting diverse companies via phone communications

Remote Receptionist serving diverse companies across North America through phone communications. Responsible for handling high call volumes and providing excellent customer service from home.

• Answer incoming patient calls, text messages, patient portal communications and emails within departmental goals and SLAs and provide accurate responses.
• Handle tasks within Sollis’ task management system, Navigator, in a timely and efficient manner, completing each task thoroughly.
• Understand regional nuances such as clinic hours, on-site services etc., to better assist members and direct requests to appropriate team members.
• Book appointments based on the patient’s desired time and location accommodating their requests based on company policy
• Keep up to date with Sollis marketing promotions, offerings, changes etc, to enhance the member experience.
• Act as a cross-functional liaison between departments including but not limited to, Care Navigation, Operations, Medical, Revenue and Billing.
• Screen patients to obtain demographic and appointment information and input it into our CRM and our EHR.
• Maintain a professional, positive, and poised attitude when interacting with members.
• Ensure that all policies and procedures are closely followed to provide a high-quality patient experience
• Performs related duties as required

Concierge Receptionist assisting members at Sollis Health with scheduling appointments.

Concierge Receptionist

Concierge Receptionist at Sollis Health acting as first point of contact for members. Managing calls and scheduling medical appointments in a welcoming environment.

• Efficiently answer, screen, and direct phone calls to staff; take messages and schedule appointments as needed.
• Perform various administrative and clerical tasks to support the office operations.
• Maintain accurate filing and recordkeeping systems.
• Carry out other related duties as assigned.

Receptionist at Melone Hatley, P.C. providing essential administrative support.

Receptionist at Melone Hatley, P.C. as a first point of contact for clients providing administrative support. Joining a fast-paced environment in family and estate planning law.

• Greet and check in visitors professionally
• Maintain organized reception and common areas
• Manage office supplies and inventory
• Set up conference rooms for meetings
• Order supplies for internal meetings and events

Part-time Office Receptionist creating professional office environment in government consulting firm

Office Receptionist – Part-Time

Part-time Office Receptionist at government consulting firm creating a welcoming office environment for team and visitors. Manage office tasks, supplies, and visitor experiences in accordance with office standards.

• Perform as a frontline representative of BILH Primary Care
• Exercise the highest standards of customer service in all interactions
• Handle phone interactions, registration, scheduling, co-pay collection and billing, and appointment confirmation calls

Receptionist providing customer service for BILH Primary Care

Receptionist serving as a frontline representative for BILH Primary Care, delivering patient interactions and clerical duties. Fostering a positive patient experience in a healthcare setting.

• Performing a wide variety of tasks such as phone interactions, registration, scheduling, co-pay collection and billing, and appointment confirmation calls are key responsibilities.
• Exercise the highest standards of customer service in all interactions with patients and staff.
• Represents the first impression of the office and has great influence over the ultimate care of our patients.

Receptionist at BILH Primary Care ensuring positive patient experiences

Receptionist at BILH Primary Care performing customer service and clerical tasks for healthcare operations. Handling registrations, scheduling, co-pay collections, and enhancing patient experiences.

• Receives incoming calls and greets guests; answers inquiries and performs a variety of administrative duties as assigned.
• Adheres to all Company policies and procedures and operates at all times within state and federal statutes and regulations and within standards of accreditation.
• Obtains callers’ names and arranges for the individuals to speak with and/or meet with the appropriate staff.
• Assists in the admissions process by typing/addressing letters and envelopes, completing reports, and inputting data into the administrative database, as assigned.
• Provides accurate sources of lead flow documentation and distribution.
• Administers and proctors the Wonderlic entrance evaluation for prospective students, as assigned.
• Participates in graduation ceremonies, as assigned.
• Performs other duties or special projects as assigned.
• Maintains professional and effective working relationships with all other Campus personnel.
• Conducts his or her professional and personal life in a fashion that fosters a positive impression of the Campus and the Company.
• Performs the job on site when required.
• Remote work is appropriate when onsite work is not required.

Receptionist managing front desk operations and administrative tasks in North Richland Hills campus

Receptionist managing front desk operations, answering calls and assisting guests at a campus in North Richland Hills. Performing administrative duties and maintaining professional relationships with staff.

• Greet guests at the front desk and coordinate visitor registration and building access.
• Answer and direct incoming phone calls to the appropriate person or department.
• Support daily office tasks using Microsoft Office and instant messaging.
• Facilitate communications with executive-level staff.
• Assist Uline Security and first responders regarding safety procedures and protocol.

Receptionist supporting office operations at Uline's Washington location

Receptionist supporting office operations at Uline in Washington. Managing visitor registration, answering calls, and facilitating daily office tasks.

• Greeting all visitors and providing administrative support to facility personnel
• Supporting business office functions
• Assisting with filing
• Providing support for recruiting functions

Receptionist providing administrative support at Tutera Senior Living & Health Care

Receptionist providing administrative support at Tutera Senior Living & Health Care, greeting visitors and assisting with office functions. A passionate role for those who enjoy working with seniors.

• Serves as a primary point of contact for our members, staff, and the public.
• Plays a vital role in delivering exceptional service through phone, email, written correspondence, and in-person interactions.
• Triages incoming calls, greets and assists visitors, assesses needs, and directs inquiries.
• Shares responsibility for maintaining the membership database, resolving record discrepancies.
• Performs administrative functions such as managing conference rooms and calendars.

Resource Center Specialist assisting members and public at State Bar of Arizona

Receptionist – Resource Center Specialist

Resource Center Specialist serving as a key contact for members and the public at the State Bar of Arizona. Delivering exceptional service and managing inquiries via multiple channels.

• Receives callers at the collision center
• Determines the nature of their business and directs callers to their destination
• Routes incoming calls and takes messages
• Provides basic information to all callers
• Communicates with callers and visitors in a professional, friendly, and efficient manner
• Types memos, correspondence, reports, and other documents
• Assists with clerical duties as requested

Receptionist providing customer support at Collision Center in Silver Spring

Collision Center Receptionist

Receptionist providing customer support at Collision Center in Silver Spring. Answering calls, handling receptionist duties, and assisting with clerical tasks.

Receptionist jobs in United States

See all jobs on JobTailor

Receptionist – 3-Month Contract, Potential to Convert to Permanent

Receptionist, Oral Surgery

Virtual Receptionist

Receptionist

Receptionist

Receptionist

Receptionist – Spanish Required

Receptionist

Receptionist

Receptionist

Concierge Receptionist

Receptionist

Office Receptionist – Part-Time

Receptionist

Receptionist

Receptionist

Receptionist

Receptionist

Receptionist – Resource Center Specialist

Collision Center Receptionist