Receptionist

INVICTA SOFTWARE

Remote Receptionist for Invicta Software providing administrative and communication support. Handling client interactions and ensuring smooth operations remotely.

Posted 7/21/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $50,700 - $66,300 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills while managing administrative tasks and supporting team operations in a remote environment. Proficient in virtual communication tools and Microsoft Office Suite to enhance productivity and client interactions.

Highest-signal resume keywords

Proven Experience As A ReceptionistStrong Organizational SkillsExcellent Verbal And Written Communication SkillsFamiliarity With Virtual Communication ToolsProficiency In Microsoft Office Suite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryDocument ManagementAppointment SchedulingClient Information ManagementVirtual Phone Systems

Soft Skills

Professional DemeanorCustomer-Oriented Mindset

Tools & Technologies

ZoomMicrosoft TeamsMicrosoft WordMicrosoft ExcelMicrosoft Outlook

Certifications & Qualifications

High School DiplomaOffice Administration Certification

Industry Keywords

Administrative SupportVirtual AssistantInbound CommunicationsInternal Communication Flow

About the role

Key responsibilities & impact

Serve as the primary liaison between Invicta Software and its clients, vendors, and internal teams.
Manage inbound communications efficiently and professionally.
Provide administrative support to ensure smooth daily operations.
Maintain a welcoming and organized virtual front desk environment.
Answer and route incoming calls promptly and courteously using virtual phone systems.
Respond to emails and online inquiries with professionalism and accuracy.
Schedule appointments, meetings, and coordinate calendars for team members as needed.
Maintain and update contact lists and client information databases.
Assist with general administrative tasks such as data entry, document management, and correspondence.
Collaborate with various departments to support internal communication flow.
Handle occasional ad-hoc tasks to support company operations remotely.

Requirements

What you’ll need

High school diploma or equivalent; additional certification in office administration is a plus.
Proven experience as a receptionist, virtual assistant, or in a similar administrative role.
Excellent verbal and written communication skills.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Familiarity with virtual communication tools (e.g., Zoom, Microsoft Teams) and phone systems.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or similar software.
Reliable internet connection and a dedicated, quiet workspace for remote work.
Professional and friendly demeanor with a customer-oriented mindset.

Benefits

Comp & perks

Fully remote position offering flexibility and work-life balance.
Competitive compensation package.
Opportunity to work with an innovative and supportive team.
Access to professional development and training resources.
Inclusive and collaborative company culture.