Executive Assistant

• Arrange all scheduling, including but not limited to, candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing, etc.
• Manage complex calendars and prioritize meetings/calls as needed.
• Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for both consultants and candidates. Compile documents for travel-related meetings.
• Process expense reimbursements for consultants and candidates.
• Compose, prepare, and edit confidential correspondence.
• Perform additional administrative support activities, including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested.
• Ensure that our global database is up-to-date and accurate; including but not limited to, all client/internal documents, client/candidate information, notes, emails, and appointments.
• Hold additional office/reception responsibilities as needed to ensure the office is operating smoothly. Provides ad-hoc support to other Executive Assistants when requested to assist with work overflow as capacity allows, and as determined by Regional Administration Manager.
• Serve as client and candidate liaison assisting consultant in maintenance of daily search activities. Acts as the single point of contact for all key logistics matters.
• Communicate directly, and on behalf of the consultant, on client, candidate, and internal mandates. Provides a bridge for smooth communication between the consultant and external/internal team members.
• Take a proactive approach to assist with various client needs during a consultant’s absence.
• Work closely and effectively with consultant and research stakeholders to ensure deadlines are met and client and candidate needs are served.
• Produce high quality client and candidate deliverables, ensuring completion within designated timeframes. Successfully complete critical aspects of deliverables with a hands-on approach.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on time-sensitive projects to successful completion.
• Assist accounting department with billing, client invoicing, and receivables.
• Build positive relationships and interface regularly with high-level executive candidates (Fortune 500 client executives & candidates) involved in highly confidential projects.
• In partnership with the Consultant, create and own the process to drive the Consultant’s business development strategy.
• Collaborate with consultant, research and others on the team in the production of high quality marketing presentations and materials and holds responsibility for the finalization of materials for pitches and events.

• Provide comprehensive administrative and organizational support to leadership within Tech Ops
• Manage complex calendars, coordinating meetings and events
• Handle domestic and international travel arrangements
• Ensure meeting readiness, manage individual expense reporting
• Support special projects as needed
• Serve as a liaison with internal and external stakeholders globally

• Provides advanced, diversified, and confidential secretarial services
• Analyzes and creates documents used by the Service Line Director
• Monitors labor use against benchmarks
• Screens telephone calls and visitors
• Maintains accurate attendance records
• Prepares correspondence, memos, reports, etc.

Administrative Secretary – Labor & Delivery

• Manage complex executive calendars, including prioritizing meetings and resolving scheduling conflicts.
• Coordinate seamless meeting execution, including AV setup, presentation collation and uploads, catering coordination, room setup, and visitor registration.
• Coordinate and support consultant forums throughout the year, including logistics, meeting planning, catering, travel coordination, presentation materials, and onsite support.
• Plan and execute special projects, trainings, and workshops with full ownership of deliverables and outcomes.
• Prioritize, track, and coordinate critical tasks to ensure deadlines, approvals, and organizational updates are completed efficiently.
• Act as a trusted executive partner, exercising sound judgment, professionalism, and initiative while collaborating with leadership, internal teams, and external stakeholders.
• Serve as the Policy & Procedure Documentation Coordinator, maintaining and organizing policies and procedures across the Business Units.
• Draft and manage correspondence, reports, presentations, and confidential materials with professionalism and discretion.
• Coordinate domestic and international travel arrangements, including itineraries, visas/passports, logistics, and expense reporting.
• Create and manage requisitions in Oracle Fusion to ensure timely processing and payment of invoices for the Business Units.

• Provide high-level administrative support and assistance to the CCO and other assigned Commercial team leadership.
• Manage the CCO's calendar, including scheduling meetings, resolving conflicts, and ensuring timely preparation for all engagements.
• Draft, review, and distribute correspondence, memos, reports, and other documents on behalf of the CCO.
• Prioritize and manage incoming communications, summarizing and routing as appropriate.
• Arrange travel and accommodations for the CCO and Commercial team members.
• Attend meetings on behalf of the CCO, taking notes, drafting follow-ups and recording action items.
• Prepare presentation materials, communication templates, and briefing documents for internal and external use.
• Maintain confidentiality of sensitive business and personnel information.
• Lead the development and execution of ClimeCo’s robust conference and event presence, including booth coordination, travel logistics, and brand marketing awareness.
• Plan, coordinate, and execute Commercial team events including client entertainment, team offsites, and networking functions.

Executive Assistant, Marketing Coordinator

• Manage, prioritize, and maintain the calendar, including complex calendaring, planning, scheduling, arranging travel, and creating expense reports.
• Develop and maintain positive working relationships with staff, internal departments, and outside parties, including high-level contacts of a sensitive nature
• Partner with other EAs to coordinate among executives and manage tradeoffs and prioritization
• Schedule, plan and coordinate team events, meetings, and multi-day offsites, including organizing logistics, on-site amenities, and activities
• Maintain email aliases, distribution lists, and shared directories regularly
• Work with Accounts Payable to ensure bills are paid promptly.
• Serve as point person for departmental purchases on behalf of your executive
• Provide staff meeting support, including preparing agendas, taking notes as needed, and distributing meeting minutes and presentations on occasion
• Manage ad-hoc projects

Executive Assistant – Emerging Technology Sales

• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate leadership's ability to effectively lead the company.
• Use sound judgment to prioritize, anticipate, and follow up to achieve objectives and complete tasks with little supervision.
• Prioritize and maintain complex appointment calendars, coordinate with key meeting stakeholders, and ensure that appropriate materials are available for meetings; taking initiative to reschedule appointments as necessary.
• Function as liaison between the CoS, S&C leadership, board of directors, sales personnel, customers, industry contacts, visitors, etc. Plan and arrange meetings as needed.
• Prioritize conflicting needs, handling matters expeditiously, proactively, and following through on projects to successful completion, often with deadline pressures.
• Arrange all international and domestic travel reservations, including flights, hotels, car rentals, etc.
• Prepare expense reports, both internally to S&C and outside organizations, which cover some of the officers’ travel expenses and the board of directors.
• Compose general business correspondence that requires basic knowledge of S&C’s organizational structure, products, and industry. Proofread and edit correspondence, as needed.
• Plan events for high-end functions
• Complete additional project/administrative work as needed.
• Facilitate teamwork, promote cooperation, and exhibit a high level of professionalism.
• Establish files and safeguard confidentiality.
• Process incoming mail and screen telephone calls, summarize the content of incoming information, and identify action to be taken.
• Understand and comply with all applicable Company policies and rules.

Senior Executive Assistant

• Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way
• Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, meetings with team members and customers, etc.
• Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce
• Book appropriate domestic and international travel within Salesforce’s travel policy, taking into account travel Visas, costs and proper documentation
• Effectively work with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations
• Assist with food orders, luncheon planning, and planning of other business related meetings as requested
• Other administrative and project duties as requested

Executive Assistant – Senior Executive Assistant

• Provide administrative partnership to two executives for complex calendar management, planning, arranging domestic and international travel, and creating expense reports
• Provide calendar support to the aligned leaders and partner closely with the team to align on operating rhythm and cadences
• Plan and coordinate events and multi-day meetings including preparation of meeting materials, logistics, food, agenda, amenities, activities, and communications with attendees
• Develop and maintain positive working relationships with internal and outside parties, including high-level contacts of a sensitive nature
• Partner with other EAs to coordinate and manage tradeoffs and prioritization
• Maintain email aliases, distribution lists and shared directories
• Support contract execution and ensure department bills are paid promptly and manage departmental purchases
• Provide staff meeting support, including preparing agendas, taking notes as needed, and distributing meeting minutes and presentations on occasion
• Manage complex calendars, priorities, and logistics with a focus on optimizing executive time
• Anticipate needs and proactively solve problems before they arise
• Act as a liaison across teams, ensuring clear communication and follow-through
• Own end-to-end management of team meetings and leadership forums: Build and distribute agendas, solicit input and materials from stakeholders, ensure meetings are well-structured and run on time, capture high-quality notes, decisions, and action items
• Follow up on action items to ensure accountability and progress
• Create clear, polished presentations (e.g., team meetings, town halls, leadership updates)
• Synthesize information into concise summaries and materials
• Support internal communications and messaging as needed

• Manage executive’s calendar and scheduling, including all internal and external meetings.
• Plan all aspects of Executive’s travel.
• Coordinate and lead preparation for all Senior Leadership meetings, including but not limited to: securing meeting location, travel, accommodations, catering, equipment/supplies, etc.
• Collate briefing documents for Executive meetings, including drafting, preparing, and proofreading letters, memos, reports, spreadsheets, charts and presentations.
• Process expense reports, requisitions and new hire needs.
• Assists with special projects which may include research or specific personnel and organizational development initiatives.
• Effectively interact with all stakeholders including internal and external customers, developing collaborative relationships across CDW to ensure positive results.
• Arrange all aspects of department gatherings (location, set-up, food, and activities).
• Create professional PowerPoint presentations.
• Enter all invoices and create PO’s to ensure timely payment to Vendors.
• Field incoming phone calls, follow-up and resolve appropriately.
• Maintain a variety of department lists, as well as department and senior level organizational charts.
• Handle time-clock issues for the department.

Executive Assistant, Human Resources

• Manages calendar of the executive and daily work with some instruction from others.
• Performs general administrative duties such as travel, expenses, department distribution list, purchase orders, ordering supplies in accordance with standard procedures & practices.
• Engage and collaborate with the immediate team & internal partners.
• May act as a delegate for the executive when reviewing and approving expense reports
• Proactively identifies opportunities to increase efficiency and improve processes, anticipating the needs of the executive & team
• Collaborate regularly with peers and internal partners while developing and maintaining strong relationships.

• Support the SVP of Sales within Splunk
• Manage SVP's calendar and daily schedule
• Coordinate speaking engagements and prepare for meetings
• Craft travel briefs for international trips
• Act as a proxy for communications and approvals
• Make in-depth global travel arrangements for SVP
• Provide analytical support on special projects
• Prepare for large corporate events and mentor new EAs

Executive Assistant, Senior VP, Sales

• Manage executive calendars
• Handle travel arrangements
• Complete monthly expense reporting
• Assist with Town Halls and presentations
• Maintain email distribution lists
• Update organizational charts
• Reconcile budgets
• Process invoices
• Support vendor relationships
• Organize leadership events including logistics and supplies

• Provide high-touch, proactive support to the CRO and CMO
• Help orchestrate the rhythm of the business for your leaders
• Increase transparency, communication, and alignment across teams
• Own complex, dynamic calendars for one or more executives
• Proactively anticipate conflicts, reschedule as needed
• Prepare executives for meetings with agendas and participant context
• Plan and manage complex domestic and occasional international travel
• Serve as a primary point of contact between executives and internal/external stakeholders

• Manage day to day schedules for executives
• Coordinate internal and external meetings
• Proactively manage calendar priorities
• Book domestic and international travel
• Assist with food orders and business-related meetings

• Provides high-level administrative and operational support to select executives
• Manages calendars, travel, meetings, and sensitive communications so leaders can focus on business priorities
• Improves how the executive office runs - building simple systems, tracking action items and deadlines, and coordinating across teams
• Exercises sound judgment, maintains confidentiality, and communicates clearly with internal and external stakeholders, including the Board of Directors
• Coordinates executive, leadership, and Board-related meetings: scheduling, agendas, pre-reads, attendee logistics, and follow-ups
• Captures decisions and action items, assigns owners, and tracks completion; maintains a simple action log and reminders
• Manages virtual and in-person logistics (room/venue, catering, accessibility needs, and technology setup)
• Supports planning and execution of department initiatives by maintaining timelines, status notes, risks, and dependencies
• Creates and maintains simple tracking tools (spreadsheets, lists, shared folders) so information is current and easy to find.
• Compiles background information and data for decision-making; drafts first versions of updates and presentations for executive review
• Triage email and requests, drafts responses, and routes items to the right owner; ensures timely follow-through
• Coordinates communications with internal teams, external partners, and vendors; maintains contact lists and distribution groups as needed
• Represents the executive office with professionalism; escalates risks or sensitive issues quickly and appropriately
• Books and adjusts complex domestic and international travel (air, hotel, ground transportation) and builds clear itineraries
• Submits and reconciles expenses; ensures documentation and policy compliance
• Provides basic budget support (tracking, coding, and reporting) as requested by the executive and finance partners

Executive Assistant III

• Provide high-level administrative support, including expense reports, check requests, vendor contracts, research, and report preparation
• Manage executive calendars and coordinate meetings with internal and external stakeholders
• Monitor and direct incoming communications (calls, emails, texts) appropriately and efficiently
• Maintain responsiveness outside of normal business hours as needed
• Draft, review, and manage confidential correspondence and documentation
• Research, compile, analyze, and summarize data for reports and executive communications
• Prepare presentations, reports, meeting materials, and audit documentation
• Manage multiple projects simultaneously and follow through on deliverables
• Coordinate travel arrangements, including transportation, accommodations, and itineraries
• Process invoices, vouchers, timesheets, and expense reports
• Coordinate on-site and off-site meetings, including agendas, materials, and minutes
• Lead and support special projects, ensuring timelines and priorities are met
• Maintain confidentiality of executive, patient, and organizational information
• Serve as liaison to the Board of Directors, including: Preparing and distributing board and committee materials; Recording meeting minutes; Ensuring compliance with board-related requirements; Managing board documentation and signatures
• Complete all required Core Curriculum trainings
• Perform all other duties as assigned

• Provides comprehensive administrative support to the Executive Vice President, MedTech R&D and other members of the management team
• Coordinates EVP’s daily schedule (calendar/meetings)
• Distributes communication materials
• Organizes team events / town halls
• Handles a high volume of domestic and international travel coordination
• Implements and manages procurement processes for R&D materials
• Supports team safety and ESG initiatives
• Coordinates R&D space allocation (seating)
• Manages complex calendar and day-to-day schedule of the EVP R&D and certain other members of team
• Generates, handles, and distributes important and at times confidential documents in regard to R&D business functions
• Coordinates extensive domestic and international travel arrangements for EVP as well as certain other senior staff
• Ensures communication of travel approval process throughout rest of R&D organization
• Supports preparation for site visitors (meeting rooms, connectivity, security registration, catering)
• Manages process for CPA and Invoice process for the MedTech R&D functions at the site
• Sets up group meetings, town halls, offsite events for up to ~200-250 staff,
• Manages and ensures timely processing of expense reports for group P-card; processes T&E expenses for EVP (incl. Amex reconciliation)
• Processes invoices, organizes shipments (domestic/international), and orders office supplies as needed
• Coordinates with other admins in R&D to ensure distribution of important communications
• Assumes additional projects or responsibilities as may be assigned

• Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way
• Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, meetings with team members and customers, etc
• Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce
• Book appropriate domestic and international travel within Salesforce’s travel policy, taking into account travel Visas, costs and proper documentation
• Assist with food orders, luncheon planning, and planning of other business related meetings as requested
• Other administrative and project duties as requested

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