Executive Assistant

Northern Trust

Executive Assistant supporting the Chief Marketing Officer in a dynamic environment at Northern Trust. Managing schedules, organizing meetings, and coordinating administrative tasks.

Posted 7/3/2026full-timeChicago • Illinois • 🇺🇸 United StatesMid-LevelSenior💰 $61,500 - $98,300 per yearWebsite

About the role

Key responsibilities & impact

Manage executives complex daily calendar management including meetings, appointments, conferences and outside engagements
Organize group and departmental meetings, including scheduling, sending reminders and coordinating needed support (e.g. AV, catering, location)
Coordinates travel arrangements for domestic and international travel and prepares travel itineraries
Monitors e-mails, screens telephone calls and visitors and provides general assistance
Prepares internal and external correspondences, reports and PowerPoint presentations
Maintains confidentiality of correspondence records, presentations and reports in a filing system
Communicates and acts as a liaison between the external or internal executives, managers and clients in coordinating meetings, responding to inquiries and/or special requests
Handles finance and expense management for the senior management/ executive such as invoices, expense processing, etc
May transcribe notes for senior management/executives
May have direct interaction with committees and/or Senior Management/Executives
Prioritizes and handles multiple projects with accuracy
Delivers a work product that requires less revision
Able to facilitate discussions and reach decisions

Requirements

What you’ll need

Prior experience supporting at the executive level is required
Excellent oral and written communication skills are required
Functional / Industry Knowledge is required
Analytical and problem-solving skills are required
Technical skills /office software knowledge (e.g. Windows operating system, Microsoft Office 365 products, Adobe Acrobat) is required
Ability to meet the current hybrid model/onsite requirement of 3 days a week (M, T, W)
A College or University degree is preferred.

Benefits

Comp & perks

retirement benefits (401k and pension)
health and welfare benefits (medical, dental, vision, spending accounts and disability)
paid time off
parental and caregiver leave
life & accident insurance
other voluntary and well-being benefits
discretionary bonus program that may include an equity component

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Calendar ManagementTravel Itinerary PreparationExpense ManagementReport PreparationPowerPoint Presentation CreationData AnalysisOffice Software KnowledgeConfidentiality MaintenanceMeeting CoordinationNote Transcription

Soft Skills

Problem-SolvingInterpersonal CommunicationOrganizational SkillsFacilitation SkillsAttention to Detail