Executive Assistant

Howden, A Chart Industries Company

Executive Assistant managing complex calendars and expense reporting for Howden insurance group. Collaborating across teams to ensure operational efficiency and providing executive support to leadership.

Posted 7/17/2026full-timeChicago • Illinois • 🇺🇸 United StatesMid-LevelSenior💰 $90,000 - $110,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive experience in providing executive support, managing complex calendars, and coordinating cross-functional priorities. Proficient in SAP Concur for expense management and skilled in Microsoft Office Suite to prepare documents and presentations.

Highest-signal resume keywords

Executive Support ExperienceSAP Concur ProficiencyMicrosoft Office Suite ProficiencyStrong Communication SkillsAttention to Detail

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Expense ManagementCalendar ManagementDocument PreparationFinancial ReportingData Organization

Soft Skills

Problem-SolvingFlexibilityAdaptabilityIntegrityConfidentiality

Tools & Technologies

SAP ConcurMicrosoft ExcelMicrosoft WordMicrosoft PowerPointOutlook

Industry Keywords

Administrative SupportCorporate EnvironmentCross-Functional CoordinationOperational FlowExpense Reporting Compliance

About the role

Key responsibilities & impact

Provide high-level executive support to two vertical leaders, managing complex calendars, coordinating cross functional priorities, and ensuring seamless operational flow across both business units.
Manage and process expense reports accurately and efficiently using SAP Concur, ensuring compliance with company policies and timelines.
Serve as the primary point of contact for expense-related inquiries, providing clear guidance and support to employees.
Coordinate meetings both in-office and externally, ensuring smooth logistics and follow-up.
Communicate effectively across teams and with vendors to resolve discrepancies and ensure smooth financial operations.
Handle ad-hoc administrative requests with flexibility and a proactive approach, supporting various departments as needed.
Maintain organized records of expense submissions and approvals for audit and reporting purposes.
Demonstrate strong attention to detail and problem-solving skills to identify and correct errors in expense reporting.
Prepare documents and presentations using Word, Excel, and PowerPoint.
Apply AI knowledge to streamline workflows and enhance productivity.

Requirements

What you’ll need

5+ years of experience as an Executive Assistant to multiple executives
Proven experience in administrative support or similar role, preferably in a corporate environment
Hands-on experience with SAP Concur or similar expense management software for reporting and compliance
Strong communication skills, both written and verbal, with the ability to interact professionally across teams and with vendors
Exceptional attention to detail and accuracy in financial and administrative tasks
Ability to manage multiple priorities and handle ad-hoc requests in a fast-paced environment
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other productivity tools
Organizational and problem-solving skills to ensure efficient workflow and timely completion of tasks
Flexibility and adaptability to support evolving business needs
High level of integrity and confidentiality when handling sensitive information.

Benefits

Comp & perks

Medical, dental, and vision insurance, including healthcare savings and reimbursement accounts
401(k) retirement plan
Flexible Paid Time Off and paid parental leave
Life and Disability insurance