Administrative Secretary – Executive Secretary I

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Administrative Secretary to the Deputy Director of Human Resources at the Illinois Department of Healthcare and Family Services. Composing correspondence, handling inquiries, and maintaining records.

Posted 7/11/2026full-timeChicago • Illinois • 🇺🇸 United StatesJunior💰 $4,747 - $6,446 per monthWebsite

About the role

Key responsibilities & impact

Serves as Administrative Secretary to the Deputy Director of Human Resources for the Illinois Department of Healthcare and Family Services (HFS).
Composes replies to routine correspondence and requests for information.
Receives visitors, answers telephone, and responds to simple inquiries that relate to human resources, including but not limited to, EEO and Affirmative Action programs, personnel, labor relations, and training.
Reviews all personnel transaction requests for complete and correct information and policy application.
Establishes and updates the section’s records, correspondence, and report filing system.

Requirements

What you’ll need

Knowledge, skill, and mental development equivalent to completion of two (2) years secretarial or business college and one (1) year of secretarial experience or completion of high school and three (3) years of secretarial experience.
Ability to keyboard accurately at 55 words per minute.
Minimum of two (2) years of professional experience serving an assistant to executive level management.
Working knowledge of personnel, Equal Employment Opportunity/Affirmative Action policies and regulations.
Minimum of one (1) year of professional experience working in a Human Resources Office.
Minimum of two (2) years of professional experience interacting with government officials, managers and public through verbal and written correspondence.
Minimum of two (2) years of professional experience working with and handling sensitive information with professionalism.

Benefits

Comp & perks

Health, Life, Vision, and Dental Insurance
Pension Plan
Paid Parental Leave
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
12 paid Sick Days annually
10 paid Vacation Days their first year of service (can earn up to 25 paid Vacation Days annually)
3 paid Personal Days annually
13-14 paid holidays annually (based on start date)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Keyboarding AccuracySecretarial ExperiencePersonnel Transaction ReviewInformation ManagementData Entry

Soft Skills

CommunicationInterpersonal SkillsProfessionalismAttention to Detail