Executive Assistant

• Support the CEO with complex calendar management and strategic time protection
• Eliminate time leakage through efficient meeting management and priority setting
• Be the communication liaison for customers and stakeholders reaching the CEO
• Plan travel logistics for domestic and international trips
• Coordinate offsites and customer visits

• Own the co-founders' calendars, resolving conflicts and protecting focus time without sending decisions back up.
• Coordinate complex scheduling across the leadership team and external parties, always holding a week-plus view.
• Manage silent holds, reprioritize on the fly, and keep both calendars accurate and current.
• Partner with recruiting to schedule candidate interviews quickly and cleanly.
• Run day-to-day office operations on your in-office days: lunches, supplies, packages, and marketing materials.
• Own vendor coordination and keep the office stocked so the team never has to think about it.
• Support on-site logistics for meetings and visitors.
• Own follow-through on what the co-founders hand off so nothing slips.
• Prep materials, manage travel and expenses, and run ad hoc projects end to end.
• Grow into broader support across the leadership team as the role expands.

• Complete a broad variety of administrative tasks, including managing an active calendar, completing expense reports, composing correspondence, arranging travel plans, and coordinating office events.
• Proactively manage and coordinate the Executive's schedule and priorities to ensure efficient use of their time and energy.
• Coordinate various meetings and support the Executive's participation in industry events, conferences, and speaking engagements.
• Implement meeting best practices, assist with preparing materials and setting agendas, and confidently drive narratives for executive meetings.
• Collaborate effectively with employees from other teams within Salesforce and senior executives inside and outside the company.
• Book travel within Salesforce’s policy, considering travel visas, costs, and proper documentation.
• Manage multiple tasks and priorities in a fast-paced leadership environment, and consistently meet required timeframes.

Principal Executive Assistant

• Manage highly complex calendars across multiple time zones and competing priorities.
• Coordinate domestic and international travel, including detailed itineraries, visas, accommodations, and last-minute changes.
• Prepare executives for meetings by assembling agendas, briefing materials, presentations, and supporting documentation.
• Act as a strategic gatekeeper and thought partner, helping prioritize opportunities, meetings, and requests.
• Track action items and ensure follow-through across executive meetings and company initiatives.
• Coordinate leadership team meetings, board meetings, investor meetings, and executive offsites.
• Draft, edit, and manage executive communications and correspondence.
• Partner closely with executives to maximize efficiency, productivity, and effectiveness.
• Handle confidential and highly sensitive information with exceptional judgment and discretion.
• Serve as a key liaison between executives and internal and external stakeholders.
• Coordinate with Finance, Legal, Recruiting, Operations, and People teams on executive priorities.
• Manage logistics for investors, board members, customers, partners, and candidates.
• Support strategic initiatives and special projects as assigned by leadership.
• Help create structure and operational excellence in a fast-moving, high-growth environment.
• Coordinate office logistics and workplace vendors as needed.
• Support planning and execution of company events, leadership offsites, and team gatherings.
• Assist with visitor, candidate, and investor hospitality.
• Help ensure office spaces are organized, professional, and operating smoothly.
• Support onboarding logistics and workplace coordination in partnership with People Operations and IT.

• Optimizes productivity and effectiveness of assigned senior executive(s)
• Manages time and commitments, executes delegated authorities
• Filters distractions and prioritizes work
• Keeps projects on track, ensuring staff deliverables are met
• Coordinates complex travel itineraries
• Serves as liaison to senior staff
• Provides advice and direction for senior executive’s projects
• Works across business units for effective collaboration

• Own and prioritize the CEO's calendar - balancing internal meetings, customer and investor commitments, deep work blocks, and personal time
• Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
• Manage board meeting logistics end-to-end: scheduling, materials prep coordination, dinners, travel for board members, and follow-up communications
• Serve as a thoughtful liaison between the CEO and investors, board members, customers, and the broader Vizcom team
• Draft, proofread, and send communications on the CEO's behalf with a tone that matches his voice
• Process expenses, reimbursements, and credit card reconciliations in a timely and organized way
• Handle personal and lifestyle support including errands, appointments, household coordination, and family scheduling as needed
• Anticipate needs before they're voiced
• Maintain absolute discretion with confidential business, financial, and personal information
• Partner with broader operations leadership on cross-functional projects and CEO-led initiatives as they arise (you’ll be working closely with our Head of People & Culture as well as our VP of Finance & Operations)

Executive Assistant – CEO

• Manage professional and work-related scheduling for executive team members, including complex calendar coordination, travel planning, meeting logistics, email support, and agenda preparation, ensuring priorities are aligned with business needs.
• Coordinate internal and external meetings, including scheduling, Google Meet or in-person setup, preparation of materials, note taking, and follow-up on action items.
• Anticipate executive and organizational needs, proactively resolving logistical and operational challenges while ensuring smooth coordination across leadership, internal teams, vendors, customers, and external partners.
• Lead planning and execution for BU-level team offsites and onsite events, including scheduling, travel coordination, venue logistics, vendor management, agenda support, and onsite operations.
• Prepare and submit accurate expense reports and supporting documentation as required.
• Provide general administrative and operational support for leadership initiatives, team activities, and company events.
• Own the day-to-day management of the San Francisco/Bay Area office, ensuring a seamless, efficient, and welcoming workplace experience.
• Serve as the primary point of contact for office vendors, facilities, IT coordination, and building management.
• Manage office operations and inventory, including office supplies, swag and shipping coordination, kitchen/restock needs, equipment maintenance, and general workplace organization.
• Maintain confidentiality and professionalism in all internal and external communications.
• Keep executives informed about organizational policies, updates, workflows, and company initiatives.
• Support internal communication and knowledge-sharing hygiene across Slack and Notion, including channel organization, archiving, and documentation support.

• Provides high-level administrative and operational support to the EVP, Creative Development for Paramount Television Studios.
• Manages complex schedules and coordinates communications between external and internal partners.
• Serves as a key liaison between various internal and external stakeholders.
• Anticipates executive needs and proactively addresses scheduling conflicts or operational bottlenecks.
• Arranges travel plans and itineraries and compiles documents and expenses for travel-related meetings.

Executive Assistant, Creative Development

• This role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization, managing key records, compiling data for reports, preparing expense reports, and handling executive presentations.
• The role takes ownership of executives' calendars, schedules complex meetings, acts as a gatekeeper for communications, and manages all aspects of executive travel.
• The role handles sensitive information with discretion, prepares detailed meeting agendas, and acts as a primary point of contact for stakeholders.
• The role involves coordinating administrative work within and across departments.
• The role also creates statistical and analytic reports and presentations for executives highlighting relevant insights.

Executive Assistant – Investor Relations, Treasury

• Provides advanced tactical and strategic administrative support to upper-level executives within the organization
• Manages key records and compiles data for reports
• Prepares expense reports and handles executive presentations
• Takes ownership of executives' calendars, scheduling complex meetings
• Acts as a gatekeeper for communications
• Manages all aspects of executive travel
• Collaborates with Chief of Staff on planning and prioritization
• Generates statistical and analytic reports for utilization by the organization
• Acts as a primary point of contact for stakeholders
• Supports employee engagement and team operations by coordinating team communications

Executive Assistant – Division President

• This role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization
• Managing key records
• Compiling data for reports
• Preparing expense reports
• Handling executive presentations
• Taking ownership of executives' calendars
• Scheduling complex meetings
• Acting as a gatekeeper for communications
• Managing all aspects of executive travel
• Preparing detailed meeting agendas
• Acting as a primary point of contact for stakeholders
• Coordinating administrative work within and across departments
• Generating statistical and analytic reports and presentations for executives highlighting relevant insights

Executive Assistant, Investor Relations and Treasury

• Provide advanced tactical and strategic administrative support to upper-level executives
• Manage key records, compile data for reports, prepare expense reports, and handle executive presentations
• Take ownership of executives' calendars, schedule complex meetings, and manage all aspects of executive travel
• Handle sensitive information with discretion and maintain confidentiality protocols
• Generate statistical and analytic reports and presentations for executives

• Provides high-level administrative support to the CEO and as needed, the broader Executive Leadership Team (ELT)
• Serves as an extension of the CEO, managing follow-ups, tracking action items from leadership meetings
• Develops and edits presentations, executive briefs, agendas, talking points, and other supporting materials to ensure leaders are well-prepared for key meetings and communications
• Supports internal communications including organizational announcements, board-related materials, and other business-critical documentation
• Supports the onboarding and integration of new executive leaders
• Plans and coordinates company-wide events including All Hands meetings, executive offsites, leadership meetings, and strategic planning sessions
• Acts as a central coordination point across the leadership team
• Partners with the executive team and department leaders on special projects, culture and engagement initiatives, and other business needs

• Help run efficient Executive Office operations and processes within CHT, and participate in multiple internal departmental and team meetings
• Manage intricate scheduling and logistics in collaboration with internal team and external contacts, including meetings, agendas, and briefing materials
• Create Google calendar events, ensuring correct links, time zones, attendees, pre-reads, and tech setup are accurate
• Frequently reschedule shifting commitments, meetings, and travel, oftentimes at the last minute
• Acts as primary gatekeeper for inbound scheduling requests, then route to Tristan’s Principal Liaison for strategic review as necessary
• Arrange domestic and international travel, build out detailed itineraries, and track and submit expenses in a timely manner
• Draft documents, emails, and direct correspondence on Tristan’s behalf and in his voice
• Provide coverage for CHT Executive Office team members when they are OOO
• Partner with Tristan’s Principal Liaison to maintain focus on top priorities while balancing complex, evolving opportunities and logistics
• Proactively build out Tristan’s calendar architecture and manage his schedule accordingly to reflect top priorities
• Allocate and honor necessary focus time to enable deep thinking and execution of core responsibilities
• Monitor and triage Tristan’s inbox, serving as air traffic controller for time-sensitive and high-priority information
• In partnership with his Principal Liaison, maintain a project management system across Tristan’s work, delivering and receiving regular updates on progress, risks, schedules, and timelines to ensure alignment and accountability
• Help Tristan maintain strategic momentum, unblock priorities, and drive consistent execution
• Regularly participate in CHT departmental and team meetings to help move Tristan’s organizational responsibilities forward
• Own the end-to-end logistics of Tristan’s media appearances, speaking engagements, and participation in events: scheduling, travel, coordination with all parties, prep work, briefing materials, on-the-ground logistics, run-of-show, debriefs, and downloads
• Help capture and transform Tristan's new CHT project ideas into clear initiatives, briefs, and greenlighting documents through discovery, analysis, and distillation of multifaceted information
• Communicate with external partners on scheduling availability, timing, and holds
• Assess and advocate for solutions to Tristan that serve the best interests of CHT using problem-solving and strategic influence, and raise flags around misalignment
• Be Tristan’s eyes and ears across CHT: coordinate with internal teams, understand cross-departmental relationships and priorities, and advance Tristan's key responsibilities
• Update and maintain the Hubspot CRM system for Tristan’s contacts: contact records, meetings, downloads, email correspondence, follow-ups, and action items
• Be fluent in open communication, empathy, and emotional intelligence

Senior Executive Assistant

• Manage calendars and scheduling efficiently
• Coordinate travel arrangements, including accommodations and itineraries
• Oversee social media management and engagement
• Create professional PowerPoint presentations
• Handle invoicing and manage payment processing
• Prepare and submit expense reports
• Provide excellent client care and support
• Assist with light event planning and coordination
• Manage and organize email correspondence
• Help create and maintain procedural documents
• Manage newsletters for distribution

Virtual Executive Assistant

• Managing and prioritizing complex calendars, scheduling meetings, resolving conflicts and ensuring the executive’s time aligns with strategic priorities.
• Preparing partner’s meeting materials, daily agenda briefing and any other administrative tasks that support daily operations.
• Booking travel, including flights, accommodations, transportation, itineraries and all related logistics.
• Planning and executing in-person meetings and events, including dinners, offsites and other executive driven gatherings.
• Working closely with the Chief of Staff to support the executive’s priorities and ensuring smooth day to day operations.
• Preparing and submitting expense reports accurately and on-time.
• Curating, purchasing, and sending thoughtful gifts for partner contacts.

• Provide ongoing support to the CEO and assist with day-to-day activities
• Manage both personal and business-related tasks for the CEO
• Coordinate calendars, plan meetings, organise travel, and handle other administrative responsibilities
• Engage with both internal and external stakeholders
• Experience supporting senior-level executives

• Manage complex executive calendars across multiple time zones, including prioritization of meetings, scheduling conflicts, and shifting business priorities
• Coordinate internal and external meetings, leadership reviews, team events, and other business activities
• Arrange domestic and international travel, including itineraries, accommodations, transportation, and expense coordination
• Prepare and organize meeting agendas, presentations, materials, and follow-up actions
• Support day-to-day operational needs of assigned executive leaders to ensure efficient workflow and execution
• Track action items, deadlines, and key deliverables to help maintain alignment and accountability across stakeholders
• Maintain organized records, documentation, and filing systems as needed
• Handle confidential and sensitive information with a high degree of discretion and professionalism
• Serve as a point of contact between executive leaders and internal or external stakeholders
• Draft, proofread, and edit correspondence, presentations, reports, and other business communications
• Build strong working relationships across teams and functions to support collaboration and execution
• Exercise sound judgment in prioritizing requests, resolving scheduling challenges, and escalating issues when appropriate
• Support planning and coordination of executive meetings, offsites, and cross-functional events
• Leverage productivity and AI-enabled tools to improve organization, efficiency, communication, and administrative workflows

• Own the Lead Pastor’s calendar in Google Calendar: schedule, reschedule, and protect blocks for sermon prep, prayer, family, and rest
• Serve as a primary point of contact for the Lead Pastor: email, phone, and visitor screening
• Arrange domestic and international travel, including housing, transportation, registrations, and itineraries
• Handle administrative paperwork for the Lead Pastor: expense reports, reimbursements, time-off requests, mileage
• Engage as a member of Epicentre: lifegroup participation, Sunday serving, prayer gatherings, and staff meetings

• Manage complex, high-volume calendars across multiple executives, including scheduling, prioritization, and conflict resolution
• Coordinate internal and external meetings across time zones, ensuring alignment and efficiency
• Prepare executives for meetings with relevant context, materials, and follow-ups
• Handle travel coordination, expense management, and logistics for executive activities
• Track and manage action items, ensuring timely follow-up and execution
• Support day-to-day administrative needs with a high level of accuracy and responsiveness
• Serve as a key point of coordination across teams, helping drive alignment and communication
• Partner with stakeholders across HR/Operations, Finance, Partnerships & Channels, and GTM to ensure priorities move forward
• Support planning and execution of internal meetings, offsites, and key initiatives
• Anticipate executive needs and proactively address issues before they arise
• Navigate shifting priorities and ambiguity with flexibility and sound judgment
• Operate with urgency while maintaining attention to detail and quality
• Handle sensitive information with the highest level of confidentiality and professionalism
• Serve as a trusted partner to executives in managing internal and external communications

See all jobs on JobTailor

Executive Assistant

Executive Assistant

Principal Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant – CEO

Executive Assistant

Executive Assistant, Creative Development

Executive Assistant – Investor Relations, Treasury

Executive Assistant – Division President

Executive Assistant, Investor Relations and Treasury

Executive Assistant – Division President

Executive Assistant

Senior Executive Assistant

Virtual Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant