Executive Assistant

Career Hire5

Executive Assistant supporting a Silicon Valley family office with scheduling, communication, and logistics. Managing both business and personal responsibilities in a fast-moving environment.

Posted 7/15/2026full-timeRemote • California • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing complex calendars, coordinating travel logistics, and maintaining operational systems while ensuring confidentiality and effective communication. Proficient in supporting executives with a proactive approach to problem-solving and process improvements.

Highest-signal resume keywords

Executive Support ExperienceCalendar ManagementProfessional CommunicationAI Tools ProficiencyProcess Improvement

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementExpense CoordinationOperational Systems DevelopmentTravel CoordinationVendor Management

Soft Skills

Strong JudgmentDiscretionProactive AttitudeIndependenceClarity in Communication

Tools & Technologies

AI ToolsChatGPTGeminiDeepSeek

Industry Keywords

ConfidentialityStakeholder ManagementHousehold LogisticsOnboardingProcess Improvement

About the role

Key responsibilities & impact

Manage complex calendars and scheduling with senior stakeholders (investors, fund partners, portfolio founders)
Handle professional communication on behalf of principals
Coordinate domestic and international travel
Support expense review, categorization, and coordination with bookkeepers
Build and maintain operational systems (intake forms, trackers, workflows)
Research and book restaurants, meeting spaces, and conference rooms (US & Europe)
Maintain strict confidentiality and information hygiene
Proactively identify gaps, inefficiencies, and process improvements
Coordinate household vendors (housekeeping, plumbers, gardeners, contractors) — owning contractor relationships end to end, not just scheduling them
Manage household logistics and urgent requests
Support onboarding and oversight of household staff
Help scale household operations as needs grow (e.g. new vendors, childcare support)

Requirements

What you’ll need

3+ years supporting an executive directly — operating at the pace and responsibility of an exec's right hand (Chief of Staff, startup ops, or senior EA roles with real ownership all count)
Experience supporting US-based executives, working US hours
Confident, professional written and spoken English — strong enough to comprehend and respond in your own words in real time (accent is fine; clarity and fluency are what matter)
Strong judgment, discretion, and comfort handling sensitive information
Highly independent, proactive, and systems-oriented
Comfortable juggling business and personal responsibilities
Active daily use of AI tools (e.g. ChatGPT, Gemini, DeepSeek, etc.) to work efficiently — using AI to amplify your own thinking, not replace it

Benefits

Comp & perks

Remote work
Growth opportunities to learn and grow inside the family business