Executive Assistant

• Manage emails and communications
• Escalation of customer queries
• Drafting of reports and presentations
• Clear and continuous communication with customer
• General administrative duties
• Onboarding of customers

Virtual Assistant – Fulfilment

• Collaborate with leadership to streamline workflows and improve efficiency.
• Handle sensitive information with strict confidentiality and professionalism.
• Anticipate executive needs and act proactively to address them.
• Draft correspondence and prepare email responses according to parameters.
• Support administrative projects as assigned by leadership.
• File and organize documents in both digital and physical formats.
• Manage heavy email correspondence and scheduling for attorneys and executives.
• Maintain CRM records and ensure accurate data logging.
• Exercise judgment in determining matters requiring executive attention.
• Coordinate travel arrangements and logistics with accuracy and reliability.

C-Suite Executive Assistant

• Assist lawyers with administrative tasks.
• Organize meetings.
• Prepare expense reports, submit reimbursement requests, and control expenses.
• Call screening and telephone support.
• Serve internal and external clients.
• Manage documents and correspondence.

Executive Assistant I

• Provide administrative support to ensure efficient operation of the office
• Manage schedules to ensure all appointments and meetings are well-coordinated
• Handle correspondence, including emails and phone calls, professionally and timely
• Organize files systematically for easy retrieval and management
• Assist with various tasks to facilitate smooth workflow

Virtual Assistant

• Maintain accurate and up to date records in CRM systems
• Answer and manage all inbound calls using structured intake protocols
• Assist in maintaining structured processes and improving operational efficiency
• Proactively identify pending tasks and ensure completion or escalation as needed
• Ensure all daily, weekly, and monthly workflows are completed on time
• Support follow up communications and client satisfaction efforts
• Support execution of digital marketing tasks and content posting
• Track referrals and manage client onboarding processes
• Coordinate with external vendors for marketing and operational tasks
• Monitor and respond to messages, comments, and reviews across platforms
• Organize case files, documentation, and case tracking systems
• Process retainers, invoices, and monitor payment status
• Manage scheduling, calendar coordination, and court date tracking
• Respond to inbound leads promptly and qualify potential clients

Legal Operations Virtual Assistant

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare materials for meetings, including presentations, reports, and briefing documents.
• Serve as a gatekeeper and liaison between the Business Head and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
• Support the planning, execution, and tracking of strategic initiatives and cross-functional projects.
• Develop project plans, timelines, and tracking tools to ensure timely delivery.
• Coordinate with stakeholders across departments to gather updates and remove roadblocks.
• Monitor project progress and provide regular status updates to leadership.
• Assist in prioritizing initiatives aligned with business objectives.
• Analyze data, prepare reports, and generate insights to support decision-making.
• Track KPIs and help maintain dashboards for business performance.
• Coordinate internal communications and follow-ups on key action items.
• Support process improvement and operational efficiency initiatives.

• Understand the priorities and objectives of senior management, supporting alignment of the executive calendar with strategic demands and business pace
• Manage a complex calendar with multiple internal stakeholders, triaging requests, setting priorities and anticipating conflicts
• Plan, organize and manage meeting logistics (invitations, rooms, links, pre-reading materials, agendas, recording decisions and action items), ensuring cadence and effectiveness
• Prepare, review and standardize executive materials and presentations (slides), consolidating information from different areas and ensuring clarity and consistency
• Track deadlines, deliverables and outstanding items agreed in executive forums, proactively following up with responsible teams
• Coordinate travel and events (flights, accommodation, transfers, expense reimbursements and executives' schedules), ensuring organization and attention to detail
• Serve as focal point for communications and requests directed to senior management, ensuring prompt responses, professional demeanor and confidentiality
• Support organization of documents, contracts and sensitive information, maintaining version control and easy access
• Propose process improvements and simple automations to increase efficiency (routines, templates, checklists and tracking reports)
• Support administrative routines to ensure smooth office operations (organization, maintenance, guiding cleaning services and minor repairs), with attention to deadlines and established standards
• Handle and triage internal requests, recording demands, prioritizing by criticality and following through to completion
• Support day-to-day infrastructure logistics (room booking, liaison with the WeWork team, supplies, access), ensuring availability and a good experience
• Manage and organize inventory and supplies (office supplies, kitchen, cleaning supplies), conducting basic quotes, ordering, receiving and restocking as needed

• Act as an executive partner to leadership, ensuring efficient management of priorities, strategic calendars, and executive routines
• Proactively manage complex executive schedules, including expatriate stakeholders
• Support executives with administrative processes, including expense reporting, medical and dental reimbursements, expense management, and related activities
• Coordinate meetings, corporate events, and domestic and international travel, ensuring an excellent executive experience
• Liaise with internal areas such as People & Culture, Facilities, IT, Finance, and other relevant stakeholders
• Handle occasional procurement of services and purchases of materials, including processing payment requests
• Maintain a high level of discretion and confidentiality when handling strategic information

Bilingual Executive Assistant

• Manage executive calendar, scheduling, and coordination across time zones
• Support inbox management and executive communications
• Assist with operational and administrative tasks to keep workflows organized and efficient
• Handle financial and administrative support tasks
• Create and maintain SOPs, internal processes, and organized documentation
• Communicate professionally with internal and external stakeholders

Senior Executive Assistant

• Assessorar advogados e sócios com demandas administrativas;
• Organização de reuniões;
• Prestação de contas, solicitação de reembolso e controle de despesas;
• Triagem e atendimento telefônico;
• Atendimento de clientes internos e externos;
• Gerenciamento de documentos e correspondências.

Assistente Executivo II

• Fornecer suporte executivo e administrativo pessoal de alta qualidade aos dois fundadores da Avra
• Coordenar serviços de escritório, gerenciamento de necessidades logísticas
• Apoiar o planejamento e execução de eventos internos e externos
• Construir e manter processos que mantenham a empresa organizada e funcionando sem problemas

See all jobs on JobTailor

Virtual Assistant – Fulfilment

C-Suite Executive Assistant

Executive Assistant I

Virtual Assistant

Legal Operations Virtual Assistant

Executive Assistant

Executive Assistant

Bilingual Executive Assistant

Senior Executive Assistant

Assistente Executivo II

Executive Assistant