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Job Duck

Billing & Operations Executive Assistant

Job Duck

Billing & Operations Executive Assistant supporting a legal team in the Commercial & Corporate practice area at Job Duck. Managing billing, payroll, and client onboarding in a remote environment.

Posted 6/19/2026full-timeRemote • 🇧🇷 BrazilJunior💰 $1,060 - $1,150 per monthWebsite

About the role

Key responsibilities & impact
  • Join Job Duck as a Billing & Operations Executive Assistant by supporting a dynamic legal team in the Commercial & Corporate practice area.
  • Assist with billing coordination, email and calendar management, onboarding clients, and supporting payroll and document drafting.
  • Contribute to a collaborative and client-focused environment.
  • Calculate referral fees for external attorneys.
  • Track billable hours and calculate payments.
  • Manage email communications.
  • Draft basic legal and administrative documents.
  • Support client onboarding processes.
  • Learn and assist with paralegal tasks as needed.

Requirements

What you’ll need
  • Minimum of 1 year of experience in an administrative assistant role.
  • Advanced/native-level English skills (both written and spoken).
  • Kind, collaborative, and personable.
  • Independent, enthusiastic, and proactive.
  • Curious problem-solver.
  • Team-oriented and client-focused.
  • Strong attention to detail.
  • Organized.
  • Comfortable with numbers.
  • Proficient in Excel/Google Sheets.
  • Good judgment and strong social skills.
  • Legal background optional.

Benefits

Comp & perks
  • Competitive salary.
  • Paid Time Off.
  • Bonuses.
  • 100% remote/home-based position.
  • Full-time, long-term career opportunities.
  • Parental Leave.
  • Professional development and training.
  • Dedicated team support.
  • Alignment with our clients' core values.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools
billing coordinationdocument draftingcalculating referral feestracking billable hoursclient onboardingparalegal tasksExcelGoogle Sheets
Soft Skills
collaborativeclient-focusedproblem-solverteam-orientedattention to detailorganizedgood judgmentstrong social skillskindproactive