Executive Assistant

My Hero VA

Executive Assistant supports daily operations for a custom outdoor living contractor in the U.S. Responsibilities include managing calendars, emails, and assisting with administrative tasks.

Posted 7/23/2026full-timeRemote • 🇧🇷 BrazilMid-LevelSenior💰 $6 - $8 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing executive communications, scheduling, and administrative support while utilizing tools like QuickBooks Online and HubSpot. Proficient in organizing workflows and maintaining attention to detail in a fast-paced remote environment.

Highest-signal resume keywords

Executive Assistant ExperienceQuickBooks Online ProficiencyHubSpot ManagementWrike Project ManagementStrong English Communication Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

BookkeepingCalendar ManagementMeeting CoordinationTask OrganizationWorkflow Management

Soft Skills

Attention to DetailOrganizational SkillsMultitasking AbilityCommunication Skills

Tools & Technologies

QuickBooks OnlineHubSpotWrike

Industry Keywords

Administrative SupportU.S. Based CompaniesRemote Work Experience

About the role

Key responsibilities & impact

Manage executive email inboxes and calendars
Schedule meetings and coordinate appointments with clients and stakeholders
Handle phone calls and communicate with clients and internal teams
Assist with bookkeeping tasks using QuickBooks Online
Maintain and update HubSpot records
Organize tasks, projects, and workflows using Wrike
Provide general administrative support and follow up on assigned tasks

Requirements

What you’ll need

Previous experience as an Executive Assistant, Administrative Assistant, or similar role
Professional experience using QuickBooks Online and HubSpot
Strong English communication skills (verbal and written) – C1/C2 level
Excellent organizational skills and attention to detail
Comfortable managing multiple priorities in a fast paced remote environment
Highly Preferred: Experience working as an Executive Assistant
Experience working with U.S. based companies
Proficiency with Wrike or similar project management software

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account My Hero VA Website LinkedIn All Job Openings 1 - 10 employees Founded 2023 🤝 B2B 🎯 Recruiter B2B
Recruitment My Hero VA is a staffing and matching service that connects businesses with affordable, vetted remote virtual assistants at $4–9/hr. They handle sourcing, screening, and presenting candidates across roles like executive assistants, media buyers, video editors, and sales reps, offer a pay-after-you-hire model with no upfront fees, and provide a six-month performance guarantee to reduce hiring friction and help companies scale without working nights. Executive Assistant 🔥 2 minutes ago 🇧🇷 Brazil – Remote 💵 $6 - $8 / hour ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Manage executive email inboxes and calendars
Schedule meetings and coordinate appointments with clients and stakeholders
Handle phone calls and communicate with clients and internal teams
Assist with bookkeeping tasks using QuickBooks Online
Maintain and update HubSpot records
Organize tasks, projects, and workflows using Wrike
Provide general administrative support and follow up on assigned tasks 🎯 Requirements
Previous experience as an Executive Assistant, Administrative Assistant, or similar role
Professional experience using QuickBooks Online and HubSpot
Strong English communication skills (verbal and written) – C1/C2 level
Excellent organizational skills and attention to detail
Comfortable managing multiple priorities in a fast paced remote environment
Highly Preferred: Experience working as an Executive Assistant
Experience working with U.S. based companies
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