Administrative Assistant

• Hire, train, and mentor a high-performing team to execute our product vision and strategy with measurable business impact
• Lead design projects of significant scope across vision, strategy, and execution
• Build lean standards and processes that balance quality, capability, and speed
• Contribute to product strategy and roadmaps in service of company objectives
• Use AI tools fluently — from rapid prototyping and generative exploration to shipping faster, higher-quality work
• Partner effectively with teams in the US and across time zones, bringing strong async communication and a collaborative, low-ego working style
• Build relationships across Product, Engineering, Marketing, and Data Science to deliver cohesive, inclusive user experiences
• Own key UX artifacts — user journeys, personas, UX measurement, and more
• Drive accessibility through inclusive design, awareness, and innovation

Group Manager – Product Design, Back Office

• Provide secretarial and administrative support to lawyers
• Document preparation, editing, file maintenance, and client billing
• Work with timekeepers, input time entry, file electronic court filings, pleadings
• Client contact in person and over the phone
• Travel arrangements and reimbursements
• Handle administrative confidential/sensitive firm and/or client information

Temporary Legal Administrative Assistant

• Support the software-defined organization by managing files, facilitating the transition to new digital formats, updating templates and standardizations, and contributing to continuous improvement initiatives
• Manage files, facilitating the transition to new digital formats, updating templates and standardizations and contributing to continuous improvement initiatives
• Provide technical support to staff for administrative software applications
• Perform word processing, proofreading, spreadsheet data entry and reporting
• Update specifications files
• Create and maintain internal resumes
• Manage proposal processes
• Research Companywide, department events and travel coordination
• Coordinate and support company training programs by scheduling, delivering to staff and managing all onboarding training logistics
• Create, prepare, track and present internal company-wide meetings including monthly, quarterly and ad hoc sessions
• Maintain an organized system for tracking and implementing policy and procedure updates ensuring compliance and efficiency, including proofreading these updates with 100% accuracy
• Research and purchase employee and client gifts, internal and external SWAG and manage related logistics to ensure timely delivery and adherence to budgetary guidelines
• Track and fulfill document requests ensuring accuracy and timely completion
• Monitor and manage the company’s general email inbox and phone messages responding to inquiries and directing them appropriately
• Special Projects as needed, including project management and coordination of small to moderate-scope initiatives
• Travel arrangements and booking industry events, including coordination and reservations
• Email and schedule management
• Company meeting presentation development and content coordination amongst contributors
• Expense management
• Special projects for Departmental Directors
• Assist with professional licensing
• Completion of Assigned Tasks and Deliverables on Time and on Budget
• Performs Other Related Duties as Assigned

Administrative Specialist

• Help new customers establish platform credentials with our various partners
• Provide responsive customer support by diagnosing issues, troubleshooting problems, and delivering effective solutions to ensure a positive user experience
• Collect proper documentation and forms to maintain customer files accurately and consistently in accordance with department workflows and procedures
• Update customer information in our internal databases, on carrier platforms, and carrier partners
• Task and pend to ensure timely and accurate processing, follow up as needed
• Contribute or create a standard operation procedure for each process to be shared amongst your team for training and reference
• Provide clear communication and documentation of workflow status
• Respond to inquiries in a timely and professional manner

Junior Operations Assistant – Administrative Coordinator

• Ensure timely and accurate completion of change requisitions, treatment logs, patient charts, invoices, and purchase orders
• Assist patients with transportation arrangements and physician appointments

• Own the endpoint services program portfolio, spanning data, endpoints, mobile, and print services
• Translate enterprise and business strategy into clear, prioritized roadmaps with defined outcomes and success metrics
• Manage cross-program dependencies, risks, and tradeoffs across multiple teams and workstreams
• Provide executive-ready reporting on progress, risks, financials, and outcomes
• Lead delivery using Agile and hybrid Agile/PMO models
• Partner with product owners and engineering leaders to manage sprint goals, backlogs, and program increments
• Ensure teams are delivering value incrementally while maintaining operational stability
• Drive continuous improvement in sprint predictability and throughput
• Establish and maintain program governance, including intake and change management
• Develop integrated plans addressing scope, timeline, dependencies, and resources
• Identify delivery risks and lead mitigation strategies
• Act as the primary coordination point between teams and vendors
• Translate clinical and business needs into executable program plans
• Mentor program managers and delivery leads across Endpoint Services

Manager, Program Management Office

• Greet and direct clients, vendors, job applicants, delivery personnel, and visitors
• Manage incoming and outgoing mail and packages (USPS, FedEx, UPS), including logging and tracking shipments
• Schedule appointments, meetings, and conference rooms; coordinate catering and meeting logistics
• Maintain office resources through check-out systems
• Order and maintain office and kitchen supplies
• Oversee general kitchen operations, including dishwasher use and appliance cleanliness
• Ensure cleanliness and organization of public spaces and conference rooms
• Coordinate shipping, receiving, and return of library samples
• Serve as general administrative support to the HR Director and accounting team
• Monitor building, janitorial, and printer-related issues and coordinate with vendors as needed
• Assist with building use requests, door fob access processes, and vehicle usage logs
• Track company vehicle mileage, fuel receipts, maintenance, and cleaning schedules
• Maintain filing, archiving, and organization of contracts, billing folders, and office documentation
• Data entry and reporting for payroll, 401k and benefits processes
• Reconcile PTO balances between Ajera and BambooHR
• Support expense reporting and reimbursement processes
• Support the accounting team with projects, reconciliations, and reporting
• Attend financial and operational meetings as required
• Assist with special projects, audits, and process improvements
• Maintain front desk procedures and operational documentation
• Collaborate with other departments, including Marketing and the Library, as needed
• Perform other duties as assigned in support of firm operations

Accounting Assistant – Administrative Assistant

• Resolve a full range of internal and external customer requests
• Research and assemble data
• Prepare documentation and proposals for internal and external clients
• Provide guidance and outcome data to management on area of expertise
• Assist with training on subject matter
• Additional responsibilities as assigned

Tax Administrative Specialist

• Creates routine correspondence, reports and forms in support of department.
• Types, formats, and edits non-routine correspondence, reports, forms and related documents using word processing software.
• Organizes files and computer databases and makes corrections to information in files.
• Prepares advanced charts, graphs, tables, and presentations using word processing, spreadsheet, and presentation software.
• Answers the telephone, screens/routes calls, and takes messages for senior staff.
• Provides information as appropriate and assists visitors.
• Prepares mail for pick-up and routes mail for officers.
• Schedules/organizes meetings, luncheons, and events.
• Prepares meeting agendas, takes minutes, and documents decisions.

Senior Administrative Assistant, Enforcement

• Manage inbound phone calls and coordinate schedules for inspections and remediation work.
• Handle email correspondence and support accounts payable and receivable processes.
• Make follow-up calls and assist leadership with inventory tracking and ordering.
• Ensure communication, scheduling, and administrative tasks are handled accurately and efficiently.
• Schedule inspections, remediation appointments, and project-related visits for team members.
• Process accounts payable and accounts receivable documentation and track invoices.

Office Manager – Executive Assistant

• Provides administrative support to the Vice Chair of Clinical Research, Department of Emergency Medicine Leadership, and Faculty within the Department Research Section
• Handles confidential or sensitive information; drafts and finalizes letters, email messages and other communications
• Manages Outlook calendar and schedules meetings
• Plans and coordinates meetings and events, including vendor negotiations
• Initiates, writes, creates and edits various communications
• Arranges domestic and foreign travel for faculty/guests
• Updates and maintains website for the EMERGE Summer Research Program
• Coordinates special projects as assigned by the Research Director and Faculty leadership

Administrative Coordinator III – Emergency Medicine

• Developing customer-centric marketing strategies to enhance client engagement and drive revenue growth
• Leading teams in the planning, execution, and completion of marketing initiatives
• Utilizing CRM software to manage customer relationships and improve service management
• Conducting campaign performance analysis to identify business opportunities and transform marketing strategies
• Collaborating with team leadership to maintain quality and timelines in deliverables
• Mentoring team members to leverage their strengths and improve performance
• Addressing conflicts and engaging in conversations with clients and stakeholders to resolve issues
• Upholding professional standards and the firm's code of conduct in all client interactions
• Embracing technology and innovation to enhance marketing delivery and encourage team adoption

Strategy Consulting – Marketing & Commercial Strategy Manager

• Leading the development and execution of customer-centric marketing strategies to enhance client engagement and drive revenue growth
• Guiding teams in crafting and conveying clear, impactful messages that tell a holistic story
• Applying systems thinking to identify underlying problems and opportunities within client marketing initiatives
• Validating outcomes with clients, sharing alternative perspectives, and acting on client feedback to refine strategies
• Directing teams through complex and ambiguous situations, maintaining composure and focus on objectives
• Developing and sustaining diverse and inclusive high-performing teams to achieve operational excellence
• Initiating open and honest coaching conversations to foster team development and effectiveness
• Utilizing CRM software and digital marketing tools to enhance customer relationship management and marketing operations
• Identifying and capitalizing on business opportunities to support client growth and transformation efforts

Senior Manager – Front Office Strategy Consulting, Marketing & Commercial Strategy

• Making outbound sales contacts, including cold calls, and pursuing sales leads to develop a portfolio of buying customers.
• Accepting orders, closing sales, maintaining customer records, and completing required documentation accurately and on time.
• Identifying and qualifying prospective customers and recording sales prospecting activity in Salesforce.
• Representing an assigned product line that may overlap with other sales teams’ territories, as applicable.
• Working within territory, account, product, service, or sales processes of limited complexity.
• Informing customers of new product and service introductions, pricing, and relevant updates.
• Maintaining regular communication with the Sales Director and Team Lead to support sales priorities and execution.
• Maintaining a proficient understanding of Accurint, including the ability to demonstrate the platform and discuss pricing plans.
• Performing all other duties as assigned.

Customer Administrative Specialist

• Manage, prioritize and complete tasks for 3 senior level executives and their organizational needs
• Communicate to internal and external stakeholders, partners, providers, and corporate and community leaders
• Manage and maintain calendars/schedules using sound judgment to prioritize meetings
• Coordinate internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available
• Complete expense reconciliation accurately and timely for leaders supported
• Assist leadership team with presentations, responses to requests, reports, meeting agendas and meeting materials
• Maintain and manage travel schedules (scheduling appointments, making travel arrangements, etc.)
• Determine proper course of action for incoming requests, calls and correspondence, direct to appropriate person or operational area
• Anticipate needs before they happen and take initiative to eliminate any potential bottlenecks which may arise

Administrative Assistant III – Executive

• Work closely and effectively with leadership to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Manage multiple active calendars of meetings, reviews, and appointments for the leadership team.
• Arrange domestic and international travel, including flights, hotels, and transportation.
• Create, manage, and submit expense reports.
• Support and plan team activities and engagement initiatives.
• Create, update, and maintain PowerPoint presentations for leadership meetings and stakeholder communications.
• Manage and organize documents in SharePoint, ensuring proper version control and accessibility across teams.
• Successfully complete tasks and critical deliverables.
• Work independently on projects from conception to completion, handling a wide variety of activities with confidentiality and discretion, often under pressure and with tight deadlines.
• Use strong organizational skills to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Build and maintain relationships with stakeholders across multiple teams and locations.
• Demonstrate proactive approaches to problem-solving with strong decision-making capability.
• Work collaboratively with peers, serve as a resource, and be a team player.

Administrative Coordinator III

• Manage highly complex and frequently changing calendars for the legal executive and applicable staff
• Coordinate cross-functional meetings, committees, and executive staff meetings, including material preparation and room/catering bookings
• Make travel arrangements, prepare detailed itineraries, and process executive expense reports
• Transcribe, type, draft, proofread, and format a variety of material such as correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations
• Maintain both physical and electronic files, often utilizing enterprise document management systems to ensure compliance with corporate governance guidelines
• Process legal invoices from outside counsel and track the legal department's budget and expenses
• Serve as the primary point of contact between the legal executive, C-suite executives, external law firms, and internal business units

• Serve as the primary front desk representative for the Kent office, greeting employees, visitors, vendors, and guests in a professional and welcoming manner.
• Responsible for opening and closing the office each business day, ensuring the workspace is secured and prepared for employees and visitors.
• Answer and direct incoming phone calls in a professional and timely manner, providing general information.
• Provide day-to-day office support to the Kent workforce, including responding to general office needs, coordinating visitor access.
• Plan and coordinate Kent office events, engagement activities, travel, and meetings in collaboration with Human Resources and Marketing.
• Oversee current mailroom operations, including incoming and outgoing mail, package handling, and courier coordination.
• Supervise and provide day-to-day direction to the individual supporting mailroom operations.
• Coordinate office-service support for AEC deliverables, including document handling and reproduction coordination.
• Responsible for coordinating courier deliveries as needed, including transporting and delivering documents.

Office Manager

• Responsible for administrative tasks involved in conference planning, travel arrangements, and training registration
• Assists with a broad array of general administrative duties including scheduling of meetings
• Tracks and processes expense reports, invoices, and purchase orders
• Supports project management duties and document management
• Obtains & reviews competitive vendor quotes for office equipment/supplies
• Coordinates with other faculty and staff regarding supplies and events
• Supports social media strategy and website management
• Provides light note-taking support during meetings

• Strategic Calendar Command: You will transform the executive calendar into a curated roadmap, ensuring time is strictly allocated to Cape’s highest priorities while proactively resolving 100% of scheduling conflicts.
• Precision Logistics: You will own end-to-end domestic and international travel itineraries, managing every detail—from visas and time zones to ground transport—so that leadership travel is seamless and stress-free.
• Operational Velocity: You will reclaim hours of leadership’s weekly capacity by acting as a gatekeeper, problem solver, and a driver for ad-hoc special projects.
• Stakeholder Diplomacy: You will serve as a polished, professional point of contact for Cape’s internal teams and external customers, navigating high-stakes relationships with discretion and tact.

Administrative Assistant jobs in Washington

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Group Manager – Product Design, Back Office

Temporary Legal Administrative Assistant

Administrative Specialist

Junior Operations Assistant – Administrative Coordinator

Administrative Assistant

Manager, Program Management Office

Accounting Assistant – Administrative Assistant

Tax Administrative Specialist

Senior Administrative Assistant, Enforcement

Office Manager – Executive Assistant

Administrative Coordinator III – Emergency Medicine

Strategy Consulting – Marketing & Commercial Strategy Manager

Senior Manager – Front Office Strategy Consulting, Marketing & Commercial Strategy

Customer Administrative Specialist

Administrative Assistant III – Executive

Administrative Coordinator III

Administrative Assistant

Office Manager

Administrative Assistant

Administrative Assistant