Administrative Assistant

• Provide administrative support to the Associate Corporate Counsel and other corporate leadership as assigned.
• Assist with organizing and maintaining contracts, leases, legal documents, and related records.
• Track key dates, action items, and project status updates across multiple departments.
• Maintain spreadsheets, logs, trackers, and departmental records.
• Assist with contract tracking software, lease files and software, policy documentation, and other corporate records.
• Coordinate meeting logistics, prepare materials, take meeting notes, and distribute follow-up items.
• Send reminders and assist with tracking outstanding tasks and requests.
• Help monitor policy and procedure review schedules and document updates.
• Organize correspondence, files, and electronic records to ensure information is easily accessible.
• Support payer relations, legal, human resources, and other corporate functions with administrative and organizational needs.
• Perform other administrative duties as assigned.

• Support the General Manager, Sales Manager, Cemetery Caretaker Supervisor, and Chapel Location Manager (in combo facility) to ensure objectives are met while maintaining a high standard of ethics and meeting budgetary requirements.
• Coordinate the processing of orders and the control of storage inventory for vaults and markers
• Partner with the Grounds/Maintenance Department to ensure the processing of installation orders
• Consistently communicate with families upon request complete
• Hire and train staff to follow business processes
• Motivate location staff to ensure service is above and beyond client expectations

Cemetery and Funeral Home Office Manager

• Serve as primary point of contact with Walmart and any approved retail partners to coordinate the Welcome Home Gift Registry and ensure timely fulfillment.
• Assist with continuous quality improvement (CQI): identify operational bottlenecks, propose fixes, and document process changes.
• Monitor for equity considerations (e.g., rural delivery constraints, language access needs) and escalate barriers to the Program Director.
• Support training logistics (virtual and in-person) for care coordinators and partners through registration, materials printing, and attendance tracking.
• Contribute to project sustainability planning: capture lessons learned and assist with scaling SOPs statewide.
• Develop and deliver monthly data reports and program updates, including preparing and presenting project information to stakeholders.
• Prepare and distribute culturally responsive materials on safe sleep, urgent maternal warning signs, breastfeeding, and mental health resources in coordination with program staff.
• Schedule and coordinate bi-weekly program meetings, vendor check-ins, and partner touchpoints; prepare agendas, minutes, and action logs.
• Maintain organized project files (SharePoint or other TDH systems) including approvals, receipts, shipping confirmations, SOPs, and meeting artifacts.
• Draft memos, email templates, and participant-facing communications; ensure plain-language and accessible formatting.

Administrative Services Assistant

• Provide administrative support to the Clinical Affairs leadership team and Clinical Placement Coordinators.
• Coordinate departmental projects, meetings, communications, and scheduling activities.
• Assist with document preparation, maintenance, and process standardization initiatives.
• Maintain departmental tracking tools, dashboards, and operational reports.
• Monitor shared departmental email accounts and route inquiries appropriately.
• Serve as a customer service resource for students, faculty, preceptors, and clinical partners.
• Assist with onboarding and training activities for new staff members as assigned.
• Support departmental initiatives and special projects as directed.
• Assist with maintenance of departmental records, files, and operational documentation.
• Process invoices, payments, reimbursement requests, and other financial transactions in accordance with university policies.
• Assist with tracking departmental expenditures and maintaining budget records.
• Coordinate payment processing for approved clinical placement fees, onboarding expenses, preceptor support initiatives, and related operational costs.
• Maintain documentation supporting financial transactions and budget requests.
• Assist leadership with budget reporting and financial reconciliation activities.
• Coordinate purchasing activities and maintain departmental supply inventories as needed.
• Provide operational support to Clinical Placement Coordinators across all academic programs, including coverage during staff vacancies, leave periods and peak placement cycles.
• Support student onboarding, compliance tracking, clinical readiness, and site-specific requirements for clinical partners and healthcare organizations.
• Monitor onboarding deadlines, resolve onboarding-related issues, and serve as a liaison among students, clinical partners, and internal stakeholders.
• Conduct geographic searches (GeoSearch) and market research to identify potential clinical placement sites, preceptors, healthcare organizations, and growth opportunities.
• Assist with the recruitment, engagement, and support of clinical preceptors and sites in collaboration with the Assistant Director of Preceptor Engagement.
• Maintain accurate records related to students, preceptors, sites, affiliations, and placements, and support reporting requirements.
• Participate in placement-related projects and strategic initiatives that support clinical placement capacity, workforce development, and program growth.
• Maintain and update records within departmental databases, workflow management systems, onboarding platforms and other technologies utilized by Clinical Affairs.
• Generate routine and ad hoc reports to support operational, accreditation, compliance, and strategic initiatives.
• Assist students, faculty, and staff with questions related to clinical placement systems, onboarding processes, and clinical readiness requirements.
• Support implementation, testing, maintenance, and optimization of departmental technology solutions.
• Monitor data quality and perform routine audits to ensure accuracy and completeness of departmental records.
• Assist with development and maintenance of process documentation, workflows, and user guides.
• Participate in continuous improvement initiatives designed to increase departmental efficiency and effectiveness.

Administrative Coordinator – Clinical Affairs

• Own payments, billing & orders: Drive the roadmap for the customer transactional experience across self-service and the call center.
• Ship MVPs: Define high-value MVPs, validate with real customers and CSRs, and iterate fast on friction and edge cases.
• Engage SMEs: Translate call center, CX, and billing expertise into clear specs, enriched with AI-generated documentation and prototypes.
• Execute: Drive with engineering and design to release production-ready features on compressed timelines.
• Drive the product lifecycle by defining use cases and technical requirements, collaborating on data model design, and conducting product testing to ensure key requirements are met.
• Own outcomes: Set KPIs (digital adoption/containment, first-contact resolution, CSAT, cost to serve) and manage dependencies across the platform.
• Wear many hats: Do whatever it takes to move the platform forward, and take on new areas of ownership as priorities evolve.

Senior Product Manager, Customer – Back Office

• Primary on phones.
• Answer and route accordingly.
• Book incoming leads via phone and web.
• Greet and host guests that walk-in.
• Assist with invoices and expenses through QuickBooks.
• Audit purchase orders to ensure accuracy.
• Coordinate and manage calendar for scheduled events in the office.
• Manage general email and forward to people as needed.
• Understand products and assist walk-ins in the design studio.
• Manage outbound shipping of items.
• Receive and distribute incoming mail daily.
• Maintain Miele coffee machine.
• Clean office space at the end of the day.
• Manage maintenance vendors such as HVAC, pest control, lawncare, office cleaning, etc.
• Create flyers/graphics/PowerPoint for office functions.
• Managing office supply inventory.
• Other projects or administrative tasks as assigned.

• Create and edit documents, reports, and presentations with accuracy.
• Organize and maintain filing and retrieval systems.
• Manage the supervisor's calendar, schedule appointments, and coordinate meetings or events.
• Navigate software programs like Google Suite and Microsoft Office proficiently.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting and discussions.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves Supervisor's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Prepare reports by collecting and analyzing information.
• Provide exceptional customer service to internal and external stakeholders.
• Conduct presentations and assist in leading meetings.

• Manage inbound phone calls and coordinate schedules for inspections and remediation work.
• Handle email correspondence and support accounts payable and receivable processes.
• Make follow-up calls and assist leadership with inventory tracking and ordering.
• Ensure communication, scheduling, and administrative tasks are handled accurately and efficiently.
• Schedule inspections, remediation appointments, and project-related visits for team members.
• Process accounts payable and accounts receivable documentation and track invoices.

Office Manager – Executive Assistant

• Design, build, and maintain advanced royalty tracking tools and financial reports
• Design and operate production data pipelines ingesting royalty statements and usage data
• Develop interactive dashboards and automated reporting in Power BI
• Ensure accuracy, consistency, and auditability of royalty data across multiple sources
• Build and maintain API integrations with third‑party platforms
• Automate recurring data ingestion, validation, and reconciliation processes
• Analyze large, complex datasets to identify trends, variances, and anomalies
• Work cross‑functionally with accounting, IT, and client service teams
• Recommend system enhancements and process improvements

Manager, Data Engineering & Analytics – Business Management & Family Office

• Processing association incoming payments
• Receipt and distribution of incoming mail; date stamp with division stamp
• Prepare and distribute of courier/mail packages to and from home office
• Printed material inventory
• Assist community association managers
• Miscellaneous HR tasks such as onboarding, new hire paperwork, etc.
• Track inventory and order supplies for division as needed
• Troubleshoot computer and technology issues

Office Manager

• Manage multiple UT technology projects on behalf of the Office of Information Technology (OIT)
• Develop project plans within constraints of schedule, budget, quality, resources, risk, and scope
• Evaluate project budgets and schedules
• Communicate progress to project team members and stakeholders
• Identify, track, and aid in the resolution of project issues
• Maintain and administer the project and portfolio management (PPM) system
• Mentor and train other staff on project management and the PPM tool
• Research, recommend, and implement project methodology & process improvements
• Author and maintain documentation

Senior Project Manager – Innovative Technologies

• Perform a variety of administrative tasks and activities for our teams located in Nashville, Tennessee
• Ensure seamless coordination across multiple sites for meetings, onboarding/offboarding, and training support
• Act as the main contact for all vendors and payments
• Maintain contact with agency HR to assist with onboarding and offboarding FASTies
• Order and maintain office supplies, and ensure general cleanliness in common spaces throughout the office
• Provide urgent community communication when needed
• Coordinate and facilitate social outings and community service/volunteer opportunities

• Serving as the division’s receptionist.
• Managing calendars for executive and managerial staff and coordinating internal and external meetings.
• Assisting staff with TDOT authorization forms.
• Assisting the Division Managers with updates to the website.
• Networking and coordinating with various TDOT support divisions and external partners.
• Assisting with staff onboarding and ensure new staff are properly provided the essential employment materials.
• Interacting with supply and service vendors and serves as the point of contact for space, equipment, and facility issues.
• Manages tracking system for all internal and external data requests.
• Establishing a tracking system that manages public comments sent to the TDOT Commissioner.
• Provides financial support by processing invoices and overseeing state credit card payments.
• Compile and prepare quarterly reports detailing Division activities and billing reports for TDOT Finance.

Administrative Associate

• Assist the Administrative Manager with daily operations, including maintaining office resources and supplies through Procurement and OneCard
• Assist with visitors and telephone/email outreach, addressing questions and requests, providing guidance on processes and procedures, and directing appropriate resources, as needed
• Support with activities associated with and based on the academic calendar
• Support planning for faculty and student events
• Assist with enrollment management and course registration
• Build and manage online databases and surveys in REDCap
• Assist Office of Academic Services Assistant Deans with committees, programs, and administrative tasks, including scheduling and expense reporting
• Serve as Guest Travel Coordinator
• Manage telephone and email support for OAS
• Support other Deans in Arts & Science with special projects, as needed
• Maintain departmental records and files
• Continually develop and evaluate operational processes and procedures
• Handle and maintain strict confidentiality of sensitive information, including student health and personal information, communicating with Student Care Network and instructors, as needed.

Administrative Specialist

• Performing administrative support for 5 or vice presidents and/or a major functional group within Envision.
• Exercising professional judgment and confidentiality to complete day-to-day duties.
• Provides strategic coordination and alignment of leader schedules.
• Prepares and quality-checks confidential documents, executive presentations, reports and correspondence.
• Delivers comprehensive administrative support to departmental leadership.
• Oversees invoice and expense tracking processes.
• Manages the flow of information and communication across teams.
• Coordinates complex travel arrangements.
• Independently leads or partners with cross-functional teams on special projects.

Administrative Assistant jobs in Tennessee

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Administrative Assistant

Cemetery and Funeral Home Office Manager

Administrative Services Assistant

Administrative Coordinator – Clinical Affairs

Senior Product Manager, Customer – Back Office

Administrative Assistant

Administrative Assistant

Administrative Assistant

Office Manager – Executive Assistant

Manager, Data Engineering & Analytics – Business Management & Family Office

Office Manager

Office Manager

Senior Project Manager – Innovative Technologies

Administrative Assistant

Administrative Associate

Administrative Specialist

Senior Administrative Assistant