Administrative Assistant

• Assist the Administrative Manager with daily operations, including maintaining office resources and supplies through Procurement and OneCard
• Assist with visitors and telephone/email outreach, addressing questions and requests, providing guidance on processes and procedures, and directing appropriate resources, as needed
• Support with activities associated with and based on the academic calendar
• Support planning for faculty and student events
• Assist with enrollment management and course registration
• Build and manage online databases and surveys in REDCap
• Assist Office of Academic Services Assistant Deans with committees, programs, and administrative tasks, including scheduling and expense reporting
• Serve as Guest Travel Coordinator
• Manage telephone and email support for OAS
• Support other Deans in Arts & Science with special projects, as needed
• Maintain departmental records and files
• Continually develop and evaluate operational processes and procedures
• Handle and maintain strict confidentiality of sensitive information, including student health and personal information, communicating with Student Care Network and instructors, as needed.

Administrative Specialist

• Performing administrative support for 5 or vice presidents and/or a major functional group within Envision.
• Exercising professional judgment and confidentiality to complete day-to-day duties.
• Provides strategic coordination and alignment of leader schedules.
• Prepares and quality-checks confidential documents, executive presentations, reports and correspondence.
• Delivers comprehensive administrative support to departmental leadership.
• Oversees invoice and expense tracking processes.
• Manages the flow of information and communication across teams.
• Coordinates complex travel arrangements.
• Independently leads or partners with cross-functional teams on special projects.

Senior Administrative Assistant

• Respond promptly to customer inquiries and complaints fully and with a resolution
• Partner with other members of management to set up and maintain customer and vendor accounts
• Assist with the entire new hire process with dedicated Recruiter and Onboarding Team in HR
• Manage local A/P process by creating purchase orders, reviewing local A/P invoices, and communicating with local vendors and Corporate Accounting?
• Manage local A/R process by ensuring all customers are invoiced timely and accurately?
• Ensure adherence to all company policies, safety rules and regulations
• Complete daily, weekly and monthly operations reporting including payroll, production reporting, and shipping and receiving
• Perform general clerical duties including mail sorting and processing, answering phones, maintaining company bulletin boards, and dispatching drivers
• Order and maintain office supplies, personal protective equipment (PPE), and first aid inventory
• Facilitate operational requirements by scheduling and completing administrative projects as needed

Office Manager

• Create simplified work instructions, playbooks and quality alerts
• Write and update SOP documents
• Collaborate with quality team for internal audits
• Track document updates and submit documents to control

Administrative Specialist, Technical Writer

• Provide daily administrative and clerical support to the Admissions Department, including scheduling, data entry, phone support, and document preparation.
• Assist Admissions Coordinators as needed with case documentation, records management, and intake materials.
• Maintain organized digital and physical filing systems for all admission-related documents and resident records.
• Support new resident onboarding by preparing paperwork, gathering required documentation, and coordinating with center staff.
• Complete and submit all required legal reporting for Tennessee and Missouri Admissions Coordinators, ensuring accuracy and timeliness.
• Prepare, file, and track monthly progress reports and on-demand reports for state agencies, courts, probation/parole, and other referring partners.
• Maintain compliance records in accordance with state regulations, internal policies, and accreditation standards.
• Coordinate with the Tennessee Department of Correction (TDOC) on required compliance documentation, submissions, and renewals.
• Complete all documentation required for TDOC compliance for existing centers.
• Prepare and submit certification applications for new Tennessee centers in partnership with the Director of Admissions and Compliance leadership.
• Track application status, required updates, renewal deadlines, and follow-up requests from TDOC.
• Ensure all documentation aligns with TDOC standards, policies, and procedural requirements.
• Collaborate with Center Directors, Admissions Coordinators, National Leadership to gather information, verify documentation, and resolve discrepancies.
• Provide administrative support for audits, inspections, and program reviews.
• Assist with report preparation for leadership meetings, dashboards, and state.

• Provide administrative support to the Real Estate Department
• General office duties – filing, processing mail, correspondence, etc.
• Prepare Real Estate packages for Real Estate Committee meetings
• Review real estate deals for accuracy and required documentation
• Assist with running proformas, when needed
• Monitor construction criteria in Lucernex
• Assist with site creation in Lucernex, when needed
• Track all deal specific information for reporting purposes in/out of Lucernex
• Request site evaluations, when needed
• Work with Real Estate Services and Compliance Supervisor with daily Real Estate process and functionality
• Fully cross-train in Real Estate Administration duties
• Assist Vice President of Real Estate and Real Estate Managers as needed

Real Estate Administrative Assistant

• Assist in strategic planning and Objective and Key Results (OKR) efforts to develop an integrated roadmap across the entire organization.
• Assist in building a coherent strategy, vision, and roadmap for the entire organization, help establish shared goals & collaborate with cross-functional teams & leaders across the organization to drive alignment.
• Support stakeholders to define, launch, and drive strategic and organizational initiatives across the organization.
• Help out in gathering relevant data, assist with conducting business analysis, help develop and manage project trackers and timelines, and collaborate with cross-functional groups to deliver on project objectives.
• Help to identify and review market trends. and then assist in analyzing and applying this information in developing strategies and plans for individual market segments.
• Assist in monitoring business climate, trends in technology and development, and government activity in areas of the company’s current and anticipated service lines.
• Help lead trials concerning new plans, business initiatives, and pilot programs; assist in making recommendations and help implement adjustments and modifications based on the results.
• Collaborate with business unit administration and managers to help produce business and service plans that are profitable and evaluate these plans periodically.
• Collaborates with all departments to ensure departmental processes are kept up to date and new processes are being created when needed.
• Maintains and updates all required projects/tasks, and spreadsheets.
• Maintains member and employee confidentiality.
• Analyze documents received from external organizations, identifying issues as they arise and improving processes and systems as required.
• Recognize areas for improvement within the transitional part of the company and develops actionable plans to implement them.
• Complete other job duties as assigned.

Process Administrative Assistant

• Provide administrative support to the Preconstruction team, including estimators, preconstruction managers, and department leadership.
• Collect, organize, and maintain preconstruction documentation such as bid invitations, vendor and subcontractor quotes, material takeoff reports, estimate documentation, and scope documents.
• Assist with bid and proposal preparation, including compiling exhibits, narratives, schedules, and other required documents.
• Maintain a complete Preconstruction Calendar to track bid due dates, addenda, clarifications, and submission requirements across multiple projects.
• Utilize Building Connected Software to coordinate communication with vendors, subcontractors, suppliers, and internal teams to collect pricing, qualifications, and required pre-bid documentation.
• Utilize Salesforce Software to assist with input and maintenance of data in estimating, project management, and document control systems.
• Maintain preconstruction filing systems in accordance with company standards.
• Support handoff from preconstruction to operations by organizing estimate summaries, scope clarifications, assumptions, and project start-up documentation.
• Prepare meeting materials, agendas, and notes for preconstruction meetings as needed.
• Assist with reporting and tracking of preconstruction metrics such as bid volume, win/loss data, and workload forecasting.
• Perform general administrative duties including scheduling, correspondence, document formatting, and internal coordination.
• Ability to work remotely and manage work load in an independent environment.

Administrative Assistant – Pre-Construction

Transcription Administrative Assistant

• Support and execute used car sales strategies and targets
• Coach and guide the sales team to hit goals and solve challenges
• Assist with inventory mix, pricing insights, and market analysis
• Help develop training, performance metrics, and process improvements
• Partner with Marketing on promotions and brand visibility
• Ensure compliance with sales, titling, and regulatory requirements
• Champion safety, environmental responsibility, and company values

See all jobs on JobTailor