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Administrative Services Assistant
NOVALINK SOLUTIONS LLCAdministrative Services Assistant supporting CHANT Enhanced Care Coordination project. Responsibilities include coordination with partners, quality improvement, and data reporting.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong project coordination and administrative support skills, with a focus on quality improvement, stakeholder communication, and data reporting. Capable of managing logistics for training and maintaining organized project documentation in compliance with program standards.
Highest-signal resume keywords
Project CoordinationData ReportingAdministrative SupportQuality ImprovementStakeholder Communication
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Data AnalysisProcess DocumentationMeeting CoordinationSOP DevelopmentGrant Management
Soft Skills
CommunicationOrganizational SkillsProblem-SolvingAttention to Detail
Tools & Technologies
SharePointMicrosoft Office Suite
Industry Keywords
Grant-Funded ProgramsContinuous Quality ImprovementCulturally Responsive MaterialsTraining LogisticsEquity Considerations
About the role
Key responsibilities & impact- Serve as primary point of contact with Walmart and any approved retail partners to coordinate the Welcome Home Gift Registry and ensure timely fulfillment.
- Assist with continuous quality improvement (CQI): identify operational bottlenecks, propose fixes, and document process changes.
- Monitor for equity considerations (e.g., rural delivery constraints, language access needs) and escalate barriers to the Program Director.
- Support training logistics (virtual and in-person) for care coordinators and partners through registration, materials printing, and attendance tracking.
- Contribute to project sustainability planning: capture lessons learned and assist with scaling SOPs statewide.
- Develop and deliver monthly data reports and program updates, including preparing and presenting project information to stakeholders.
- Prepare and distribute culturally responsive materials on safe sleep, urgent maternal warning signs, breastfeeding, and mental health resources in coordination with program staff.
- Schedule and coordinate bi-weekly program meetings, vendor check-ins, and partner touchpoints; prepare agendas, minutes, and action logs.
- Maintain organized project files (SharePoint or other TDH systems) including approvals, receipts, shipping confirmations, SOPs, and meeting artifacts.
- Draft memos, email templates, and participant-facing communications; ensure plain-language and accessible formatting.
Requirements
What you’ll need- Graduation from an accredited college or university with an associate or bachelor’s degree is required.
- At least one year of experience providing administrative or fiscal support for grant-funded programs.
- Supervisory experience preferred
Benefits
Comp & perks- 🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account NOVALINK SOLUTIONS LLC Website LinkedIn All Job Openings 51 - 200 employees Founded 2003 📡 Telecommunications IT
- Staffing
- Telecommunications NOVALINK SOLUTIONS LLC is a leading provider of IT consulting and managed engineering services, specializing in staff augmentation and contingent workforce solutions for high-profile clients across various sectors. Founded in 2003, the company serves a diverse range of markets including telecommunications, government, healthcare, energy, and finance. With a strong commitment to quality and operational efficiency, NOVALINK has built a reputation for excellence, achieving exceptional ratings and maintaining a low turnover rate in the industry. Administrative Services Assistant Job not on LinkedIn 🔥 46 minutes ago 🏢🏡 Nashville – Hybrid ⏳ Contract/Temporary 🟢 Junior 📋 Administrative Assistant 🦅 H1B Visa Sponsor Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
- Serve as primary point of contact with Walmart and any approved retail partners to coordinate the Welcome Home Gift Registry and ensure timely fulfillment.
- Assist with continuous quality improvement (CQI): identify operational bottlenecks, propose fixes, and document process changes.
- Monitor for equity considerations (e.g., rural delivery constraints, language access needs) and escalate barriers to the Program Director.
- Support training logistics (virtual and in-person) for care coordinators and partners through registration, materials printing, and attendance tracking.
- Contribute to project sustainability planning: capture lessons learned and assist with scaling SOPs statewide.
- Develop and deliver monthly data reports and program updates, including preparing and presenting project information to stakeholders.
- Prepare and distribute culturally responsive materials on safe sleep, urgent maternal warning signs, breastfeeding, and mental health resources in coordination with program staff.
- Schedule and coordinate bi-weekly program meetings, vendor check-ins, and partner touchpoints; prepare agendas, minutes, and action logs.
- Maintain organized project files (SharePoint or other TDH systems) including approvals, receipts, shipping confirmations, SOPs, and meeting artifacts.
- Draft memos, email templates, and participant-facing communications; ensure plain-language and accessible formatting. 🎯 Requirements
- Graduation from an accredited college or university with an associate or bachelor’s degree is required.
- At least one year of experience providing administrative or fiscal support for grant-funded programs.
- Supervisory experience preferred Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Find jobs using your resume Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs