Administrative Assistant

California Closets

Administrative Assistant responsible for clerical tasks at California Closets in Nashville. Supporting a local team serving custom storage and organizational solutions to clients.

Posted 7/8/2026full-timeNashville • Tennessee • 🇺🇸 United StatesJuniorMid-Level💰 $20 - $25 per hourWebsite

About the role

Key responsibilities & impact

Primary on phones.
Answer and route accordingly.
Book incoming leads via phone and web.
Greet and host guests that walk-in.
Assist with invoices and expenses through QuickBooks.
Audit purchase orders to ensure accuracy.
Coordinate and manage calendar for scheduled events in the office.
Manage general email and forward to people as needed.
Understand products and assist walk-ins in the design studio.
Manage outbound shipping of items.
Receive and distribute incoming mail daily.
Maintain Miele coffee machine.
Clean office space at the end of the day.
Manage maintenance vendors such as HVAC, pest control, lawncare, office cleaning, etc.
Create flyers/graphics/PowerPoint for office functions.
Managing office supply inventory.
Other projects or administrative tasks as assigned.

Requirements

What you’ll need

2+ years’ experience as administrative assistant and/or customer service representative, preferably within a luxury brand environment.
Advanced working knowledge of MS Office, Outlook, PowerPoint, Excel and QuickBooks.
Strong listening and interpersonal skills.
Profound attention to detail.
Excellent time-management, professionalism, and organization.
Smart, optimistic, and will always “find a way”.
A growth mindset of continuous improvement.
A proven passion for excellence.

Benefits

Comp & perks

Health insurance
Health savings account
Dental insurance
Vision insurance
401(k)
401(k) matching
Emergency Savings account
Employee discount
Paid time off

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

MS OfficeOutlookPowerPointExcelQuickBooksInvoice ManagementCalendar CoordinationPurchase Order AuditingOffice Supply ManagementGraphic Creation

Soft Skills

Interpersonal SkillsTime ManagementProfessionalismOrganizationGrowth Mindset