Administrative Associate

University of Tennessee College of Arts & Sciences

Administrative Associate supporting the Center for Transportation Research in Nashville. Responsible for administrative, recruitment, event coordination, and logistical assistance.

Posted 6/16/2026full-timeNashville • Tennessee • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Serving as the division’s receptionist.
Managing calendars for executive and managerial staff and coordinating internal and external meetings.
Assisting staff with TDOT authorization forms.
Assisting the Division Managers with updates to the website.
Networking and coordinating with various TDOT support divisions and external partners.
Assisting with staff onboarding and ensure new staff are properly provided the essential employment materials.
Interacting with supply and service vendors and serves as the point of contact for space, equipment, and facility issues.
Manages tracking system for all internal and external data requests.
Establishing a tracking system that manages public comments sent to the TDOT Commissioner.
Provides financial support by processing invoices and overseeing state credit card payments.
Compile and prepare quarterly reports detailing Division activities and billing reports for TDOT Finance.

Requirements

What you’ll need

Requires a high school diploma and four years of relevant experience, or an equivalent combination of education, training, and experience.
Knowledge of Microsoft Office 365 products
Ability to work independently and in a multidisciplinary team environment.
Ability to work effectively with a wide range of constituents in a diverse community.
Ability to gather data, compile information, and prepare reports.
Ability to travel within the state as needed to facilitate or participate in meetings the division hosts.

Benefits

Comp & perks

Access to career development and coaching
Continued education
Extensive list of development and training possibilities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data managementreport preparationinvoice processingcalendar managementwebsite updatesTDOT authorization forms

Soft Skills

independent workteam collaborationeffective communicationdata gatheringorganizational skills