Administrative Assistant

AdvanceCare

Administrative Assistant providing essential support to various teams at AdvanceCare Health Services. Seeking detail-oriented individual comfortable with multitasking in a dynamic healthcare setting.

Posted 7/5/2026full-timeUnion City • Tennessee • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Create and edit documents, reports, and presentations with accuracy.
Organize and maintain filing and retrieval systems.
Manage the supervisor's calendar, schedule appointments, and coordinate meetings or events.
Navigate software programs like Google Suite and Microsoft Office proficiently.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting and discussions.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserves Supervisor's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Prepare reports by collecting and analyzing information.
Provide exceptional customer service to internal and external stakeholders.
Conduct presentations and assist in leading meetings.

Requirements

What you’ll need

Prior administrative support experience preferred.
Comfortable with Microsoft Office, Google Suite, and learning new software.
Excellent written and verbal communication skills.
Ability to handle interruptions, multitask, and prioritize effectively.
Have the ability to adapt readily and quickly to changing assignments as daily demands change.
A self-starter that doesn't let things wait gets them done correctly.
Independent Thinker and Growth Minded
Thrives in a fast-paced, ever-changing environment.
Punctual with consistent attendance and quality work.
Must pass a criminal background check (7–10 years).

Benefits

Comp & perks

Dental insurance
Flexible schedule
Health insurance
Paid time off
Referral program
Vision insurance
Paid Orientation
Paid Training

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Document CreationReport PreparationData AnalysisTranscriptionFiling Systems Management

Soft Skills

MultitaskingPrioritizationAdaptabilitySelf-StarterIndependent Thinking

Certifications

Criminal Background Check