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Administrative Specialist
Vanderbilt University Medical CenterAdministrative Specialist providing operational and administrative support to Arts & Science Dean’s Office. Responsibilities include managing resources, events, and student interactions.
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
REDCapMicrosoft OfficeAdobe Professionalenrollment managementcourse registrationdatabase managementsurvey creationexpense reportingproject coordinationoperational process evaluation
Soft Skills
organizational skillsanalytical skillsinterpersonal communicationwritten communicationoral communicationresourcefulnessdetail-orientedteamworkindependenceplanning
Tools & Technologies
OneCardtelephone supportemail supportacademic calendar managementscheduling toolsconfidentiality managementStudent Care Networkadministrative managementcommittee supportevent planning
Certifications & Qualifications
High School diplomaGEDAssociate's DegreeBachelor's Degree
Industry Keywords
university operationsacademic servicessensitive information handlingguest travel coordinationdepartmental records managementfaculty supportstudent supportadministrative tasksresource managementproject support
About the role
Key responsibilities & impact- Assist the Administrative Manager with daily operations, including maintaining office resources and supplies through Procurement and OneCard
- Assist with visitors and telephone/email outreach, addressing questions and requests, providing guidance on processes and procedures, and directing appropriate resources, as needed
- Support with activities associated with and based on the academic calendar
- Support planning for faculty and student events
- Assist with enrollment management and course registration
- Build and manage online databases and surveys in REDCap
- Assist Office of Academic Services Assistant Deans with committees, programs, and administrative tasks, including scheduling and expense reporting
- Serve as Guest Travel Coordinator
- Manage telephone and email support for OAS
- Support other Deans in Arts & Science with special projects, as needed
- Maintain departmental records and files
- Continually develop and evaluate operational processes and procedures
- Handle and maintain strict confidentiality of sensitive information, including student health and personal information, communicating with Student Care Network and instructors, as needed.
Requirements
What you’ll need- A High School diploma or GED is necessary.
- An Associate's Degree or Bachelor's Degree from an accredited institution of higher education is preferred.
- Knowledge of university workings is preferred.
- Strong organizational & analytical skills is necessary.
- Resourceful and detail-oriented is necessary.
- Excellent interpersonal written & oral communications skills is necessary.
- Ability to plan, develop, and coordinate multiple projects is preferred.
- Ability to work both as a member of a team & independently is necessary.
- Microsoft Office proficiency (including Word and Excel) is strongly preferred.
- Adobe Professional is preferred.
- Experience with REDCap and Interfolio is a plus.
Benefits
Comp & perks- Health insurance
- Professional development opportunities