Vanderbilt University Medical Center

Strategy

• Reporting to the Assistant Vice Chancellor of Real Estate, the Manager of Strategic Initiatives is a key individual contributor within the Real Estate, Facilities, and Development (REFD) division
• This role will be engaged in complex, cross-functional strategic initiatives that advance the University’s real estate and development priorities
• Conduct financial and operational analysis to support strategic decisions
• Assist in evaluating real estate transactions
• Ensure timely, coordinated execution of initiatives across real estate team members, internal stakeholders, consultants, and external partners
• Serve as a central integrator for Real Estate across Facilities, Finance, Legal, Academic Affairs, and other university units

Manager of Strategic Initiatives

Research Scientist

• Assist in the systematic review of acquired agency policies to identify and document policy language and content using specified data collection instruments and processes.
• Participate in weekly lab meetings to assure consistent processes across Research Technicians and other members of the research team.
• Other duties as requested may include assisting with training and quality assurance, data cleaning, manuscript drafting, or research dissemination.

Research Assistant

Operations

• Manages the technology solutions for DAR which may include training, technical support, and oversight of the tools.
• Meet and collaborate with DAR staff to interpret business needs and assist in providing technical solutions to attain the users’ end goals.
• Learns capabilities of technology tools and helps department take advantage of full offerings of technology.
• Stay informed on new technology to assist in maximizing efficiencies and achieving departmental goals.
• Look beyond symptoms to uncover underlying causes of problems and identify ways to resolve them.
• Demonstrate a sense of ownership, focusing on and driving critical issues to closure.
• Demonstrate strong understanding of the Salesforce data to identify and elevate opportunities.
• Handle sensitive donor, parent, friend, and student information in the strictest confidence, according to departmental and institutional policies.
• Work cooperatively with Development and Alumni Relations colleagues.
• Maintain strong and effective relationships with Vanderbilt faculty and staff external to DAR.
• Perform other duties and responsibilities as assigned.

Director, VQ Operations

Software Engineer

• Design, code, test, and debug custom applications and integrations.
• Develop high-quality software solutions following best practices and coding standards.
• Perform unit testing and participate in code reviews to ensure code quality.
• Actively participate in project planning, requirement gathering, and analysis phases.
• Collaborate with stakeholders to define project scope, goals, and deliverables.
• Provide accurate estimates for development tasks and timelines.
• Mentor and provide guidance to junior developers, fostering their growth and development.
• Maintain and enhance existing applications to improve functionality and performance.
• Troubleshoot and resolve technical issues and bugs in a timely manner.
• The position includes rotating on-call duties for after-hours incident response and requests.

Application Developer

Communications

• Develop and execute strategic communications plans for major and principal giving initiatives, serving as a strategic adviser to DAR senior leaders and development officers.
• Serve as the primary development communications lead for assigned schools, colleges, and initiatives, building comprehensive plans and coordinating team resources to meet objectives.
• Create compelling materials to support major and principal giving efforts, including proposals, concept papers, talking points, one-pagers, and gift announcements.
• Identify and develop stories showcasing philanthropy's impact for publication across print, digital, website, and social media channels in collaboration with DAR and MarComm colleagues.
• Establish and maintain project management best practices for communications deliverables (one-pagers, brochures, digital assets) in partnership with project management leads.

Director of Communications, Schools and Units

Director

• Serve as the primary support resource for Slate Portals, Workflows, and Query/Reporting, ensuring staff can effectively execute evaluation and recruiting processes, as well as rely on data for strategic planning.
• Lead all aspects of Slate CRM data import and export process, for internal and external stakeholders.
• Provide timely, high-level training, troubleshooting, and guidance for admissions, recruiting, and marketing staff to maximize Slate functionality.
• Build, test, and maintain configurable joins queries to support critical processes, reporting, and external integrations.
• Ensure system accuracy, data integrity, and compliance with institutional policies and federal regulations.
• Stay engaged with the Slate user community to identify and implement best practices and system innovations.
• Maintain strong working relationships within OGSM, across UEA and external vendors to ensure seamless integration of systems and processes and the flow of data related to admissions and enrollment activities.
• Collaborate with the Director of Enrollment Operations and Systems to develop Objectives and Key Results (OKRs) related to enrollment operational efficiency across all programs, analyzing data to measure effectiveness and inform continuous improvement strategies
• Other duties as assigned

Assistant Director, Enrollment Management

• Develop proactive strategies to identify, qualify, and engage prospects for philanthropic investment.
• Set strategic direction and execution of fundraising initiatives aligned with Owen’s priorities and university-wide objectives.
• Partner with the Associate Dean of Development in annual and multi-year fundraising planning and processes.
• Assist in setting, tracking, and assessing progress toward fundraising goals.
• Collaborate with cross-functional DAR teams, including Principal Gifts, Annual and Leadership Annual Giving, Corporate Relations, Foundation Relations, Planned Giving, Research and Prospect Development, Stewardship, and Alumni Relations.
• Participate in advisory boards, councils, and committees whose responsibilities include advancing philanthropy in support of strategic priorities.
• Manage a portfolio of approximately 55 high-capacity prospects capable of making gifts of $100,000 or more, primarily unaffiliated and unassigned.
• Lead full donor lifecycle activities, from identifying and qualifying prospects through cultivation, solicitation, and gift closure.
• Secure outright gifts, multi-year pledges, planned gifts, and corporate/foundation awards in support of strategic initiatives and priority projects.
• Achieve progressive fundraising growth, with a target range of $3–5 million.
• Participate in strategies for effective utilization of the Dean and senior leaders in advancing the most significant fundraising opportunities.
• Support fundraising efforts tied to strategic initiatives and projects, including centers, programs, and academic innovation.
• Collaborate with other schools, colleges, and university programs to coordinate engagement strategies for prospects without existing unit affiliation.
• Strengthen the identification pipeline by working closely with the Associate Dean of Development and Research and Prospect Development to surface new high-capacity prospects aligned with institutional priorities.
• Maintain confidentiality and exercise sound judgment in all donor and colleague interactions.
• Demonstrate professionalism, composure, and discretion in complex situations.
• Perform additional duties as assigned.

Senior Director of Development

• Clearly Serves as a member of the Institute’s leadership team with a formal role in strategic planning, institutional governance discussions, and long-range resource allocation decisions.
• Establishes and leads the strategic direction of the Innovate Pillar, including setting annual and multi-year objectives aligned with national security priorities and Vanderbilt’s institutional strategy.
• Exercises independent judgment and decision-making authority in shaping innovation initiatives, partnerships, and research focus areas.
• Owns and manages a defined innovation operating budget and sponsored research portfolio.
• Establishes annual revenue targets for government and foundation-sponsored research and is accountable for achieving portfolio growth goals.
• Leads financial forecasting and pipeline tracking for innovation-related funding opportunities.
• Originates and leads large-scale proposal development efforts, including multi-investigator, multi-institution submissions.
• Serves as principal strategist in identifying, cultivating, and securing funding from DoD, Intelligence Community, DOE, DHS, and other national security agencies.
• Drives the growth of a high-impact research portfolio generating significant grant revenue.
• Provides direct supervision and performance management of staff within the Innovate Pillar.
• Leads cross-functional teams spanning faculty, researchers, students, and administrative staff.
• Builds scalable operational processes to support innovation pipeline development.
• Serves as the Institute’s designated innovation representative to senior government, military, laboratory, and industry stakeholders.
• Represents the Institute independently in high-level engagements, briefings, and partnership negotiations.
• Maintains and expands strategic relationships with national laboratories (Sandia, Los Alamos, Oak Ridge, PNNL, etc.) and defense innovation organizations (DARPA, DIU, In-Q-Tel).
• Independently identifies emerging national security challenges and formulates new innovation initiatives.
• Designs and launches new research programs, applied innovation labs, and translational initiatives.
• Shapes the Institute’s innovation identity at the institutional and national level.

Director of Innovation

• Serve as the principal advisor and thought partner to the unit Director or Managing Principal Investigator (PI), facilitating the execution of strategic initiatives.
• Translate the Director-led innovation hub, workforce enterprise, and economic development shared vision into actionable operational plans that align staff, budgets, and resources to support grant execution, operations implementation, and long-term strategic growth.
• Support multimillion-dollar grant and contract budget management, including financial reporting, procurement, subawards, and audits in collaboration with the Director/Managing PI and the Lead Grants Manager.
• Oversee and manage unit wide logistics, operations, management tools, financials, special projects, task forces, and high-impact reports or proposals to foundations, government agencies, and industry partners, all in collaboration with the appropriate support staff and personnel.
• Hire, onboard, and supervise staff, project managers, and administrative personnel; manage performance evaluations and team structures.
• Coordinate timelines, deliverables, and compliance for complex, multi-institutional or multi-PI research projects, ensuring alignment with sponsor requirements (e.g., NSF, NIH, DOE).
• Serve a liaison to external stakeholders, including institutional partners, government agencies, industry partners, foundations, and internal university offices.
• Support governance activities such as advisory board coordination, strategic planning efforts, and reporting to key institutional stakeholders.
• Lead and coordinate cross-functional projects involving tech transfer, innovation-driven enterprise, innovation coaching & consulting, enterprise engagement, and regional economic development.
• Represent the unit in meetings with institutional leadership and executive, deans, faculty, external stakeholders, and innovation ecosystem partners.
• Track progress toward KPIs aligned with innovation, commercialization, and economic development goals.
• Supervise staff supporting executive communications, project management, and operational execution.
• Coordinate strategic planning efforts and facilitate continuous improvement across programs and partnerships.

Senior Operations Lead

Manager

• Lead cross-institutional onboarding and collaboration, guiding Hub Partner Institutions in launching, supporting recruitment, and scaling regional training programs; including onboard and train managers, recruit instructors, and launch their first regional I-Corps program.
• Lead coordination with Hub Partner institutions by managing relationships and activities with and between the Partner Coordinators/Managers/Directors.
• Assist in the identification and recruitment of strategic internal- and external-Hub partners and the coordination of future collaborations that involve internal- and/or external-Hub organizations, community partners, and mentors.
• Build and share Mid-South Hub regional program templates and learning management system with the content provided.
• Manage facilitation of instructional workshops and National/Regional cohort training logistics including Mid-South Train-the-Trainer sessions, Summit plenary sessions, and ad-hoc survey training/Q&A sessions.
• Coordinate and manage the design, production, and co-promotion of promotional materials on an as-needed basis to create awareness about specific workshops, programs, and events and motivate participation.
• Work with Hub Leadership, Hub Partners, and other Hub external partners to develop articles, blog posts, etc. to promote the Mid-South Hub and the creative activities its participants and colleagues undertake.
• Oversee the maintenance of Hub Website and maintain updated Hub-wide regional program dates and application links with assistance of Hub Communications team.
• Oversee Hub-wide data collection and reporting to VW with the assistance of Hub Data Analyst.
• Update Hub-wide survey questions when needs are identified with the assistance of Hub Data Analyst.
• Attend NSF National Innovation Network (NIN) I-Corps convenings and build relationships with the other Hubs.
• Support Regional instructors, if needed, for any of Mid-South I-Corps Hub and Vanderbilt Innovation Corps supported programs or coursework.
• Lead coordination and serve as Teaching Assistant for VU certified Regional I-Corps Programs including Sullivan Family Ideator, Builder, Immersive Cohorts, and coursework compatible I-Corps offerings.
• Complete Regional I-Corps Training and serve as an Instructor for Ideator and Builder offered by Vanderbilt Innovation Corps.
• Evaluate and update programming strategically with Hub Lead Instructor, Hub Lead Regional Instructor, or any other regional lead instructors of particular Hub Partner cohorts as needed including learning management system updates, content reorganization, class deliverables, and instructor responsibilities.
• Project a welcoming attitude that ensures participants feel invited and supported as they engage in Mid-South Hub programming.
• Complete National I-Corps Teaching Assistant Training and serve as Mid-South Hub National I-Corps Teaching Assistant.
• Serve as the primary point-of-contact for all microgrant-related activities across the Hub.
• Manage the end-to-end processing of all microgrant payments, ensuring accuracy, timeliness, and compliance with institutional and program requirements.
• Review participant-submitted budgets to ensure alignment with funding criteria and grant guidelines prior to approval.
• Lead informational webinars for microgrant awardees to provide clear guidance on spending rules, documentation requirements, and submission procedures.
• Evaluate all microgrant-related purchases to confirm they meet NSF grant regulations and program-specific policies, addressing discrepancies as needed and guiding teams through corrections.
• Manage all reimbursement processes for the Mid-South I-Corps Hub, ensuring timely submission and processing of requests.
• Review reimbursement documentation to verify compliance with NSF grant guidelines and Vanderbilt University policies.
• Provide clear reimbursement instructions and guidance to participants, ensuring accurate and complete submissions.
• Serve as the PO Invoice Delegate Approver in Oracle for NSF I-Corps Hub subaward invoices, ensuring accurate and timely processing.
• Coordinate and process payments for Hub instructors and advisors, maintaining compliance with all financial and institutional policies.
• Hold Vanderbilt OneCard purchasing authority to support Hub-related transactions and operational needs.
• Manage all day-to-day cohort-specific operations of the Hub as directed by the Hub Director.
• Work alongside the Director of the Mid-South I-Corps Hub and Vanderbilt Innovation Corps and the unit Administration and/or Grant Officer(s)/Manager(s) to ensure the work remains within budget and that funds are being spent responsibly.
• Participate in regular team meetings, strategic planning sessions, and maintain records of internal team meetings and progress and organize information and data as directed for reporting.
• Collaborate and provide assistance to other team members to turn strategic priorities into meaningful programming.
• Ensure that all activities in these areas are aligned with the mission of both the Mid-South Hub and the Vanderbilt Innovation Corps at Vanderbilt University.
• This position supervises a team of professional staff members and student interns as assigned, by providing clear performance expectations and regular feedback. This position reports administratively and functionally to the Director of the Mid-South I-Corps Hub.

Hub Cohort Manager

AI Engineer

• Design and build AI-powered features for VSTAR and other EDI platforms, including intelligent tutoring capabilities, semantic search, content recommendations, and LLM-based tools for learners and educators
• Apply appropriate AI implementation patterns and strategies such as RAG architectures, agentic workflows, prompt engineering strategies, and LLM orchestration patterns appropriate to educational use cases
• Develop backend services and APIs that expose AI capabilities for integration into VSTAR and other applications, working with the development team to determine appropriate integration patterns
• Evaluate vender versus open-source AI products and services based on performance, cost, and reliability considerations
• Ensure responsible AI practices, including appropriate guardrails, content filtering, and transparency in AI-assisted features
• Build and maintain ML pipelines in Databricks for feature engineering, model training, and evaluation
• Deploy models and AI services to production with appropriate monitoring, logging, and error handling
• Implement MLOps practices proportionate to our maturity: version control, testing, documentation, and reproducibility
• Ensure performance, reliability, and scalability of AI-powered services
• Own the full lifecycle of deployed AI features, including maintenance, iteration, and retirement
• Partner with data engineering to ensure AI systems integrate cleanly with our data infrastructure
• Collaborate with software developers to integrate AI features into existing applications
• Proactively communicate progress, challenges, and decisions to the team through regular check-ins, documentation, and asynchronous updates
• Work with product and educational leadership to identify high-impact AI opportunities
• Contribute to EDI's AI strategy and help establish best practices for responsible AI development in medical education
• Maintain clear documentation and support knowledge sharing across the team
• Stay current with developments in AI tooling, particularly as they apply to education and knowledge work

Applied Artificial Intelligence Engineer

Research Engineer

• Support AI research activities
• Conduct AI-driven threat analysis
• Support integration, evaluation, and testing of AI capabilities
• Develop high-quality documentation
• Maintain expertise in emerging AI-driven threats
• Collaborate with faculty and interdisciplinary teams
• Present technical insights through briefings and reports

Artificial Intelligence Research Engineer

Security Engineer

• Provide day-to-day coordination and administrative support for the Institute’s programs, events, and special projects.
• Assist with planning, scheduling, and logistics for conferences, lectures, summits, meetings, and internal convenings.
• Support event execution, including registration management (attendance tracking, and post-event reporting, etc.), guest communications, materials preparation, and on-site operations.
• Maintain accurate and up-to-date records in the Institute’s CRM and project management systems.
• Draft and format basic communication materials such as event invitations, confirmations, agendas, briefings, background documents run-of-show schedules, and event packets.
• Serve as a primary logistical point of contact for speakers, participants, and internal partners.
• Coordinate with vendors, campus partners, and service providers to ensure timely delivery of event needs (catering, A/V, room setup, travel, etc.).
• Track project timelines, deadlines, and deliverables, proactively flagging risks or delays.
• Support marketing and communications efforts related to Institute convenings by assisting with website updates, newsletter material development, and social media material development.
• Support the supervision and coordination of student workers and volunteers during programs and events.
• Maintain organized digital and physical files related to programs, communications, and partnerships.
• Ensure professionalism, confidentiality, and adherence to university policies and Institute standards in all interactions.
• Provide administrative and project support to the Senior Program Manager and Institute leadership as assigned.

Program Coordinator

Growth Marketing

• Serves as a project assistant, logistics liaison, and operations assistant in implementation of the campaign program
• Collaborate with internal and external constituents to help reach the campaign’s priorities and goals within designated timelines
• Assist with planning university priority events in collaboration with internal and external university partners
• Manage inquiries received in the shared team inbox promptly and accurately
• Work with Marketing & Communications colleagues to design, edit, and distribute invitations, announcements, and other event communications
• Coordinate development of event invitation lists in partnership with Research teams
• Manage onsite event logistics when needed
• Track complex project timelines, streamline communications, and monitor follow-up tasks
• Assist with development of event briefings alongside colleagues from Research team
• Other duties and special projects as assigned