Vanderbilt University Medical Center

Project Manager

• Leads the planning, execution, and implementation of executive-level programs and complex, cross-functional projects for Development and Alumni Relations, ensuring successful and timely outcomes.
• Develops and oversees program and project frameworks, including overviews, governance structures, and implementation timelines.
• Tracks and maintains project data, metrics, and outcomes; assists with assessing project impact to support achievement of defined goals.
• Identifies and drives process improvements across projects and programs; proactively escalates risks and implements solutions to enhance performance.
• Develops and delivers executive-level communications, including summaries, briefings, and reports for the DAR PMO Leader, Director of Executive Projects, and senior leadership.
• Establishes and maintains strong, collaborative relationships with campus partners and external stakeholders; actively incorporates feedback to improve program outcomes.
• Contributes to the identification, analysis, and improvement of project management processes, tools, and practices within DAR.
• Provides professional and/or technical support in the execution of day-to-day project activities.
• Conducts and directs research and analysis to inform decision-making; prepares reports and white papers for senior leadership review.
• Partners across the university and with external stakeholders to align resources, remove barriers, and ensure successful program and project delivery.
• Performs other duties as assigned.

Senior Project Manager

Engineer

• Serve as a technical leader within Desktop Engineering, independently architecting, implementing, and managing the university’s end-user computing infrastructure.
• Autonomously design, implement, and maintain desktop engineering management infrastructure.
• Develop and maintain advanced device management policies, refining enforcement, automation, and configuration baselines.
• Diagnose and resolve the most complex end-user device and application issues.
• Lead support, configuration, and enhancement of AWS Workspaces, AWS AppStream, and Azure Virtual Desktop environments.
• Coach Desktop Engineers on device management tools, scripting, automation, and troubleshooting.

Senior Desktop Engineer

Program Manager

• Manage the day-to-day logistical details for program projects, planning and coordinating project events.
• Coordinate with internal departments and external partners to facilitate program activities.
• Collaborate with community partners to develop and execute programs.
• Draft and format basic communication materials such as event invitations, agendas, documents, etc.
• Report and submit information to university and outside agencies as needed.
• Assist with grant updates, submissions, and progress reports.
• Facilitate group meetings as needed, providing education and support.
• Deliver presentations to groups and organizations related to program projects.
• Develop and maintain Project websites and dashboards.
• Coordinate quarterly meetings of the Internal and External Advisory Committees.
• Attend mandatory monthly and quarterly calls with HRSA (funding agency).

Compliance

• Oversee and maintain day-to-day operations of a comprehensive 50-state compliance program related to nursing education, clinical placements, faculty licensure, and student eligibility
• Monitor state Board of Nursing (BON) requirements and regulatory changes and assess operational impact on clinical education activities
• Ensure required documentation, tracking, and verification processes are in place to support BON compliance
• Prepare compliance summaries, reports, and documentation for internal review and submission, as required, with final approval by senior leadership
• Serve as the primary operational resource for regulatory compliance questions, escalating complex or high-risk issues to the Assistant Dean for Clinical Affairs
• Maintain and manage a centralized contracts and agreements database for all clinical affiliation agreements
• Routinely audit contracts for expiration, renewal timelines, and alignment with institutional standards
• Initiate and track contract renewal processes to prevent lapses in authorization or coverage
• Conduct first-line vetting of clinical affiliation agreements for regulatory, compliance, and risk considerations prior to submission to the Assistant Dean for Clinical Affairs
• Monitor contract workflow progress and follow up with internal and external stakeholders to resolve delays
• Collaborate with contracts staff and legal counsel, as directed, to support legally sound and operationally appropriate agreements.
• Lead internal QA/QC processes related to compliance, contracting, licensure, and regulatory documentation
• Conduct routine internal reviews and audits of compliance records, systems data, and documentation
• Identify gaps, trends, and compliance risks and develop recommendations for corrective action
• Maintain audit-ready documentation to support internal audits, accreditation reviews, and external inquiries
• Support accreditation reporting and site visits by organizing and maintaining required evidence data and evidence
• Oversee the collection, review, and ongoing management of Certificates of Insurance (COI) for clinical sites, preceptors, and partners, ensuring compliance with Vanderbilt and program requirements
• Verify appropriate liability coverage, limits, and endorsements as required for student placements and clinical affiliations
• Ensure appropriate workers' compensation documentation and coverage tracking for students and faculty in jurisdictions where required
• Maintain state-specific records related to insurance and workers' compensation requirements and support verification or reporting needs
• Monitor expiration dates, coordinate renewals, and follow up with sites to prevent lapses in coverage
• Escalate complex, ambiguous, or high-risk insurance or workers' compensation issues to senior leadership for review and determination
• Manage or co-manage one to three staff members supporting compliance, contracting, credentialing, or related functions
• Establish standardized workflows, documentation practices, and internal controls within the compliance function
• Provide training, guidance, and oversight to staff to ensure consistent execution of compliance processes
• Work closely with the Director of Clinical Affairs Operations, Assistant Dean for Clinical Affairs and Assistant Director of Preceptor Engagement to align compliance, operational, and engagement activities
• Participate in compliance governance discussions and contribute to policy development and process improvement initiatives
• Escalate identified risks, regulatory ambiguities, and systemic issues to senior leadership in a timely and structured manner

Assistant Director, Compliance

• Coordinate scheduling for the Dialogue Vanderbilt Student Facilitators program, including training sessions, facilitated events, and check-ins.
• Support the planning and logistics of facilitator training, ensuring materials, spaces, and participants are organized and prepared.
• Serve as a key point of contact for student facilitators, helping to address questions and build a strong, connected cohort.
• Maintain program records, tracking facilitator participation and progress throughout the year.
• Assist with workshop design and continuous improvement based on participant feedback and observed outcomes.
• Prepare and organize workshop materials, logistics, and follow-up communications.
• Help ensure a welcoming and inclusive environment that reflects DV’s values of curiosity, courage, and respect.
• Facilitate Dialogue Vanderbilt workshops for students, faculty, staff, and community partners
• In partnership with the Executive Director, support the development of a measurement framework to assess the impact and reach of Dialogue Vanderbilt initiatives.
• Collect, organize, and analyze program data, including participant feedback, attendance, and engagement metrics.
• Assist in creating reports and dashboards to communicate findings to the DV team and stakeholders.
• Help identify opportunities for program improvement based on data insights.
• Contribute to a collaborative team culture and assist with cross-functional projects as needed.
• Help support DV events, convenings, and campus partnerships.

Project Coordinator

Communications

• Leads the development of VUSN's overall brand and messaging approach, refining how the school presents itself to internal and external audiences.
• Shapes and maintains VUSN's brand identity including how the school articulates its mission, strengths, and impact.
• Provides strategic counsel to the Dean and senior leadership on communications approach, public relations strategy, and reputation management.
• Oversees the planning, execution, and evaluation of communications and marketing programs.
• Oversees media relations strategy, including proactive outreach, story development in coordination with internal and external partners.
• Develops targeted communications strategies to engage key audiences, including prospective students, academic peers, healthcare partners, donors, and national rankings organizations.

Executive Director, Strategic Communications, Marketing and Brand

Research Analyst

• Support the development of project plans and timelines for successfully completing research projects
• Document project goals, deliverables, and timelines
• Communicate and work collaboratively with other staff
• Contribute to study design and development of evaluation plans
• Develop survey and focus group instruments
• Engage with study participants for recruitment, information sharing, and data collection
• Execute survey data collection processes
• Conduct simple analyses in Stata to support the research projects
• Write project reports, policy briefs, and memos
• Prepare presentations for clients

Research Associate – Prenatal-to-3 Policy Impact Center

Director

• leads the Law School's work in providing students with both academic advising and opportunities for skill development
• offers individual advising, a library of resources, small group workshops, and large group presentations
• leads the Academic Fellows program and supervises the Academic Fellows—upper-level students who provide peer academic support
• leads the remediation process for students at risk of falling below good standing
• serves on the Board of Professional Responsibility’s efforts to address reported failures of professional comportment
• may be required to teach law courses pending approval by law faculty.
• designs and presents a comprehensive series of workshops and other resources to teach academic skills
• advises students on course selection to support their academic and professional goals
• works with students individually to diagnose academic weaknesses and develop tailored strategies for improvement
• intervenes to support student progress when at risk of falling below a minimum GPA
• serves on the Board of Professional Responsibility and leads the efforts to review and adjudicate alleged violations of any Professionalism Expectations.
• ensures institutional compliance with ABA Standard 309

Director of Academic Advising – Law School

Research Engineer

• Assists with engineering and/or software design, implementation, analysis, maintenance, and experimentation as directed by the Principal Investigator.
• Regularly collaborates with a team including but not limited to Research Engineers, Research Scientists, and System Architects to accomplish project-specific goals.
• Executes modeling and analysis of discipline-specific engineering problems.
• Assist with cloud development, deployment and integration of developed AI applications.
• Constructs the development and maintenance of discipline-specific software systems and/or engineering tools to support project and research goals.
• Delivers technical documentation for work products of the project.
• Research and maintain familiarity with and expertise in emerging technologies and techniques related to project and research goals.
• Communicate regularly, effectively, and professionally with Principal Investigator, System Architect, and research team.
• Ensures adherence to existing technical standards and recommend or develop new standards, as applicable.
• Provide data to assist in evaluation of project research direction and progress, providing input on solutions as necessary.
• Deliver technical progress reports/presentations in written and/or oral form to project research staff and faculty.
• Share research knowledge, product, and processes with Principal Investigator, System Architect, and research team.

Data Scientist

• Overseeing all processes for data collection and analysis for the annual Prenatal-to-3 State Policy Roadmap, Policy Impact Calculator (PIC), and other key data resources.
• Overseeing the annual migration of data from the Roadmap and PIC into the Center’s Policy Evaluation Tracking System.
• Contributing strategic thought partnership to the development of the range of policy and data products.
• Leading efforts to improve internal workflows for benefit-cost analyses.
• Ensure quality of data analysis by reviewing staff’s work and providing guidance.
• Overseeing coordination with clients and stakeholders.
• Taking a leadership role and monitoring compliance with data security and data retention policies.
• Communicate and work collaboratively with other staff.
• Take a leadership role in hiring and onboarding staff and graduate research assistants.
• Develop and manage the process of obtaining administrative data.
• Identify, analyze, and interpret trends or patterns in complex data sets.
• Collaborate with research and policy teams to troubleshoot analytic challenges.

Policy Data Manager

• Lead the design and development of Civil Discourse Lab workshops and curriculum, grounded in evidence-based approaches.
• Collaborate closely with faculty advisors to ensure curriculum reflects current scholarship, is academically rigorous, and aligns with Vanderbilt’s educational mission.
• Develop a diverse portfolio of workshop offerings to serve varied audiences—including undergraduate and graduate students, staff, faculty, and campus partners—across a range of formats and time commitments.
• Continuously refine and update curriculum based on participant feedback, emerging research, and observed facilitation outcomes.
• Ensure all workshop content reflects Dialogue Vanderbilt’s values of curiosity, courage, and respect, and is inclusive and accessible to diverse participants.
• Develop comprehensive facilitation guides for all Civil Discourse Lab workshops, providing student facilitators with clear, practical tools to deliver high-quality experiences.
• Create supplementary training materials including facilitator handbooks, participant workbooks, discussion protocols, and activity guides.
• Maintain a well-organized, up-to-date library of curriculum and facilitation resources that is accessible to the broader DV team and student facilitators.
• Iterate on materials based on facilitator feedback and observed workshop delivery.
• Design and lead training programs for student facilitators, building their skills in dialogue facilitation, workshop delivery, and managing challenging group dynamics.
• Develop a scaffolded training curriculum that supports facilitators at all experience levels, from initial certification through advanced practice.
• Provide ongoing coaching and feedback to student facilitators, observing workshop delivery and supporting continuous skill development.
• Partner with the Sr. Manager, Student Programs to coordinate facilitator recruitment, scheduling, and community-building.
• Proactively identify and cultivate partnerships across campus to expand the reach of Civil Discourse Lab workshops, including with academic departments, schools, student organizations, residence life, and administrative offices.
• Serve as the relationship manager for campus partners seeking Civil Discourse Lab programming, understanding their needs and tailoring workshop offerings accordingly.
• Collaborate with the Sr. Marketing Manager to develop compelling marketing materials and campaigns that promote Civil Discourse Lab workshops to campus audiences.
• Build and maintain a pipeline of workshop bookings and engagements, ensuring strong and consistent demand for Lab programming throughout the academic year.
• Represent the Civil Discourse Lab at campus events, fairs, and partner meetings to raise visibility and drive engagement.
• Develop and implement a systematic approach to collecting participant and facilitator feedback following all workshop deliveries.
• Analyze feedback and outcome data to assess workshop effectiveness and identify opportunities for curriculum and facilitation improvement.
• Produce regular reports on Civil Discourse Lab programming, sharing insights with the DV team and relevant stakeholders.
• Partner with the broader DV team on measurement and evaluation efforts, contributing Civil Discourse Lab data to organization-wide impact reporting.
• Stay current on research and best practices in dialogue education, facilitation, and civil discourse to inform ongoing program development.
• Contribute as an active member of the Dialogue Vanderbilt team, supporting cross-functional projects and organizational priorities.
• Collaborate with the Sr. Marketing Manager on Civil Discourse Lab brand materials, digital presence, and promotional content.
• Partner with the Sr. Manager, Student Programs to ensure alignment between student facilitator development and Civil Discourse Lab programming needs.
• Represent Dialogue Vanderbilt to faculty, campus partners, and external networks as appropriate.
• May require occasional evening or weekend availability for workshops, training sessions, and campus events.

Curriculum & Program Manager – Civil Discourse Lab

Affiliate Manager

• Coordinates and administers employee leave requests —including FMLA, ADA/EOA accommodations, Disability, Workers’ Compensation, Personal Leave, and departmental leave categories—ensuring timely intake, documentation, and processing in collaboration with PCB.
• Serve as the division resources across union and non-union groups for employees, supervisors, and leaders on leave processes, timelines and required documentation, provide general guidance and refer complex or sensitive matters to PCB subject matter experts.
• Process all leave transactions in Oracle, ensuring accurate coding and timely updates to employment records, and close coordination with payroll to ensure correct pay adjustments.
• Collaborate with PCB on leave cases; maintain detailed and accurate leave records; analyze leave data to identify trends and recommend departmental process improvements.
• Develop and deliver training for supervisors on departmental leave procedures, legal requirements, and best practices. Ensure the division meets all compliance obligations.
• Provide guidance to employees and supervisors on workplace concerns, policy interpretation, and conflict resolution; collaborate with PCB on routine employee relations inquiries during high‑volume periods.
• Conduct or assist with workplace investigations across the division as needed, gathering and documenting relevant information, preparing reports in partnership with PCB, and identifying or escalating risks to ensure a fair, compliant, and legally sound work environment.
• Develop and sustain strong working relationships with division leaders and the PCB team to ensure collaboration and mutual support.
• Address employee inquiries and concerns promptly, equitably, and with a courteous approach, ensuring a positive experience.
• Skillfully prioritize tasks, consulting with leadership when facing competing demands to maintain focus on key organizational priorities.
• Demonstrate urgency and attentiveness in meeting deadlines, with a strong consideration for employee impact and workplace efficiency.
• Provide staff with advice on routine administrative processes, escalating complex cases to the appropriate leadership for resolution.
• Act as the HCM specialist, overseeing payroll transactions, investigate payroll discrepancies, offering guidance to management and employees to resolve issues timely, and collaborating with PCB on employment action as necessary.
• Maintain a comprehensive understanding of Oracle HR functions and their financial implications, ensuring accurate processing and system connectivity.
• Analyze and process complex Oracle transactions with a clear understanding of their broader organizational impact.
• Manage all leave-related transactions in Oracle for employees at every level, from initiating a leave request through return‑to‑work processing or separation of employment when applicable, ensuring smooth, accurate, and timely processing within the department.
• Ensure timely and accurate weekly timecard submissions, helping and troubleshooting as needed.

Leave Administration Business Partner

• Lead strategy implementation for enterprise rewards programs
• Modernize workflows and ensure compliance with multi-state payroll regulations
• Activate Vanderbilt’s Employee Value Proposition through rewards execution
• Conduct audits and improve internal controls
• Advise on vendor relationships and immigration procedures
• Implement AI and technology tools to enhance operations

Senior Director, Rewards Systems and Intelligence

Research Scientist

• Assists with preparation and continuing reviews of IRB applications.
• Assists with collecting and compiling data for preparation of research grant applications and of active studies.
• Assists in preparing data for analysis, identifying problems and cleaning as needed.
• Performs research participant screening, recruitment, and scheduling of research related activities.
• Collects physiologic and survey data, and interviews research participants face-to-face as well as virtually.
• Monitors research participation progression throughout the study and reports any participant or study problems to the study PI and other required parties, as needed.
• Assists participants in completing surveys and other forms.
• Assists in the development and maintenance of study databases and electronic record systems.
• Conveys pertinent clinical/research information concisely to required parties to assure that the integrity and quality of the data is maintained.
• Assists on audits/reviews of completion and accuracy of hard copy and electronic data.
• Conducts research related supplies inventory and ordering.
• Performs testing and maintains appropriate storage of equipment, troubleshooting when needed.
• Formats edits, and proofreads research related documents, summaries, and progress reports.
• Develops and updates forms and other processes related to IRB submissions.
• Assists with manuscript preparation and submission, including formatting references according to journal-specific guidelines.
• Provides timely, effective communication and documentation with all relevant members according to HIPAA and VU/VUSN/VUMC policies.
• Understands and complies with all VU/VUSN/VUMC policies and procedures.
• Keeps team informed of project status and planned activities.
• Provides additional administrative support, as needed.

Research Assistant – Temporary

• Supervise, plan, and evaluate the activities of multiple levels of researchers including research scientists, postdoctoral associates, research support positions, and research assistants.
• Provide design, instruction, and implementation for innovative multi-disciplinary research projects, including oversight and development of apps utilizing LLMs and other NLP technology.
• Allocation of lab time, resources, and budgets, interfacing with university administrative personnel.
• Senior author or lead author impactful research manuscripts state-of-the-art impactful research at the intersection of AI and psychology.
• Lead and prepare grant proposals
• Modest service duties to expand the missions of the HLAB.
• Other duties as required