Vanderbilt University Medical Center

Systems Engineer

• Design, architect, and operate the Wicked Problems Lab's hybrid AWS and on-premises GPU/AI computing environment
• Scale storage and GPU capacity to meet workload demand
• Engineer resilience through monitoring, backup, and disaster recovery
• Own workload placement across cloud and local systems based on cost, performance, and data sensitivity
• Administer Linux servers end to end
• Manage configuration as code using Terraform, Ansible, and scripting
• Own SSH/key lifecycle and access across a distributed fleet
• Stand up, secure, tune, and back up research databases
• Build and maintain reliable ETL and data-transfer/movement pipelines
• Harden systems through patch/vulnerability management, segmentation, secrets management, and endpoint detection and response
• Enforce access control and sensitive-research data handling requirements
• Serve as the first point of contact for researchers' systems needs and AI/developer tooling
• Configure and troubleshoot routers, switches, VPNs, and network segmentation
• Capture and analyze network traffic at the packet level
• Deploy and tune intrusion detection/prevention systems to monitor and investigate anomalous activity
• Report administratively and functionally to the Director of the Wicked Problems Lab
• Perform other duties as needed

Manager

• Support the Senior Administrative Officer and Department Chair with day-to-day departmental operations
• Manage administrative, HR, and financial operations for the Department of Biological Sciences
• Approve financial transactions in Oracle, including procurement, travel and entertainment, One Card, and intercompany transactions
• Approve iLab access requests and coordinate fund access with principal investigators and grants staff
• Assist with budget planning, budget preparations, calendar communication, and sponsor-specific compliance checks
• Audit Oracle records and assist with project budget and end-date corrections
• Oversee sponsored award closeout financial processes
• Answer departmental financial inquiries and lead special financial tasks
• Assist with financial aspects of academic-year teaching schedule preparation
• Maintain accounting records and prepare financial, budget, statistical, journal-entry, and cost-transfer reports
• Assist with construction planning, renovations, teaching-lab maintenance, facilities work orders, capital-equipment inventory, and space surveys
• Supervise the Administrative Coordinator and provide administrative supervision to research staff and postdocs
• Approve PTO requests and monitor performance
• Process hiring, payroll, termination, personnel-record, performance, and reclassification transactions
• Hire department research staff and train departmental staff on Oracle financial systems and chart-of-accounts processes
• Perform other duties as assigned

Administrative Manager – Biological Sciences

Director

• Use research, marketing, and other techniques to grow demand for services from Vanderbilt founders
• Design digital and human intake workflows that assess startup status and prescribe Center for Entrepreneurship resources
• Lead workshops and speaker series, including content redesign, exercise and tool development, speaker recruitment, session teaching or moderation, and feedback collection
• Provide one-to-one mentoring to startup founders
• Build processes to attract, categorize, and onboard alumni mentors in the Center’s CRM
• Prepare founders for mentorship and create founder-mentor matching mechanisms
• Gather feedback to improve the mentorship matching program and achieve a net promoter score of 70
• Coordinate with alumni advisors and student leaders to grow Venture Scout marketing, intake, and investment memo capabilities
• Support Venture Scouts serving 20 founders annually, with 50% receiving funding
• Develop Venture Scout student marketing, interview, selection, onboarding, training, and evaluation processes
• Market and execute grant competitions to generate 120+ student-led startup applications annually
• Refine grant selection criteria, feedback mechanisms, and evaluation processes
• Oversee grant winner payments, in-kind products and services, mentor matching, lectures, events, and progress check-ins
• Perform other duties as assigned
• Report administratively and functionally to the Director of the Center for Entrepreneurship

Associate Director – Center for Entrepreneurship

• Promote data-informed decision-making across the Strategic Enrollment Management unit
• Assist with operational functions of the applicant evaluation and selection process
• Design and deliver data-literacy training programs for the enrollment team
• Lead development of statistical and evidence-informed models supporting admissions, scholarships, financial aid, and student success strategies
• Monitor external research on enrollment, admissions, and student finances and disseminate relevant findings
• Support admissions evaluation operations and decision-release procedures
• Help develop metrics and evaluation criteria to assess admissions-process effectiveness and fairness
• Recommend process improvements based on evaluation findings
• Collaborate with enrollment operations, systems, marketing, and recruitment teams to refine enrollment strategies
• Provide actionable data insights for enrollment planning, resource allocation, and priority setting
• Collaborate with the Senior Director of Evaluation and Selection on Objectives and Key Results (OKRs)
• Report directly to the Senior Director of Evaluation and Selection
• Serve as an individual contributor without direct staff supervision

Assistant Director of Enrollment Management Analytics

Program Coordinator

• Coordinate BME graduate programs, including student course registrations, funding confirmations, PeopleSoft entries, I-9 processing, doctoral actions, forms, announcements, student progress tracking, credit card management, expense reports, and student organization requests
• Support BME graduate student admissions and recruitment, including campus visit travel, recruitment meetings, faculty matching, SLATE offer letters, recruitment swag, vendor reservations, annual events, and travel reimbursements
• Support BME student engagement by scheduling mentoring meetings, analyzing faculty survey responses, tracking master's student tuition scholarships, coordinating with faculty, and supporting master's program growth
• Assist the VISE Program Manager with marketing, social media, photography, graphics, captions, short videos, events, workshops, vendors, presentations, listservs, posters, signs, maps, banners, and other marketing materials
• Support BME department social media on LinkedIn and X (Twitter)
• Serve as a resource for students and faculty and perform other duties as assigned
• Report primarily to the BME Graduate Program Manager with a dotted line to the VISE Program Manager

Graduate Program Coordinator

Financial Planning and Analysis

• Serve as the primary business advisor to the Dean, associate deans, and departmental leaders.
• Serve on the College’s executive leadership team and oversee operational and financial activities.
• Liaise with Finance and other core University offices on financial, business, and operational matters.
• Develop and manage the annual operating budget, monthly forecasts, management reporting, and budget variance analysis.
• Analyze financial data to support budgeting and decision-making.
• Develop the annual capital budget, plan project financing, and monitor capital expenditures.
• Ensure proper use and reporting of gift and endowment funding in compliance with donor restrictions.
• Oversee contract and grant administration, including expenditures, effort certification, cost-sharing, cost transfers, and closeout.
• Manage programmatic revenue sources, accounts receivable, and deposit transactions.
• Oversee monthly, quarterly, and year-end accounting activities and internal controls.
• Develop and improve operational policies, procedures, and business practices.
• Train and coach administrators on financial and operational systems and procedures.
• Drive organizational change and process improvements.
• Review and approve procurement, expense, personnel, and other financial transactions.
• Manage Peabody faculty fund projects and oversee the One Card and research subject participant payment programs.
• Coordinate, review, and execute contracts, agreements, and memoranda of understanding.
• Collaborate on space, facilities, event, and equipment needs.
• Recruit, develop, retain, and supervise business and administrative professionals.
• Oversee personnel transactions, compensation adjustments, merit increase processes, compliance, performance management, and employee relations matters.

Associate Dean – Finance and Administration

Attorney

• Manage recruitment, admission, and enrollment operations across LL.M., M.L.S., and summer Legal Studies programs
• Process confidential applications and application materials
• Serve as the primary point of contact for M.L.S. and LL.M. admission inquiries, applicants, and entering students
• Answer and distribute admissions email and telephone inquiries
• Process electronic applications in Slate and LSAC UNITE
• Identify missing application materials and resolve incomplete items
• Generate approved application fee waivers and upload/finalize admission decisions and scholarship awards
• Support recruiting events, virtual forums, information sessions, and the LL.M. WeChat group
• Ship and track recruiting collateral and admissions materials
• Maintain recruiting collateral inventory
• Update LL.M. websites using Omni
• Coordinate and host prospective student Zoom meetings
• Work with third-party vendors on post-admission communications and admit-kit shipping
• Read applications and render admissions decisions with the Associate Director
• Support M.L.S. scholarship programs and recruitment tools
• Monitor and process final transcripts and maintain university/degree records
• Support onboarding, orientation, immigration needs, I-20 processing, immunization statuses, card photos, arrival check-in, and ongoing student needs
• Welcome entering LL.M. students arriving from abroad and provide university/Nashville information
• Conduct annual outreach to global M.L.S. and LL.M. alumni
• Provide administrative support to the Assistant Dean and Associate Director
• Collaborate with JD Admissions, Legal Studies staff, University administration, third-party vendors, and Communications
• Report administratively and functionally to the Assistant Dean for Legal Studies

Legal Studies Admissions Coordinator

Program Manager

• Coordinate the EELU Program, curriculum, and student and alumni support
• Assist in developing and implementing the Law School’s strategic plan for the EELU Program
• Coordinate programming, conferences, guest speaker events, course advising, and career advising
• Lead planning of the annual Distinguished Lecture on Climate Change Governance and support the State of the Environment Conference
• Conduct regular EELU Program team meetings
• Advise students on externships and research aligned with EELU employment opportunities
• Support fellowship and funding applications with students, host organizations, and funders
• Manage the Private Governance Lab and coordinate with the Private Governance Lab Fellow
• Track EELU course offerings and help avoid significant scheduling overlaps
• Work with students and faculty on climate governance white papers
• Potentially teach an approved adjunct course in energy, environmental, and land use law
• Develop relationships with alumni, donors, funders, employers, agencies, advocacy groups, and fellowship providers
• Manage media and marketing, web-page edits, publication lists, social media, and newsletters
• Promote faculty scholarship through communications and EELU-sponsored events
• Engage in legal scholarship relevant to environmental law
• Guide faculty, site supervisors, and students on externships and summer research opportunities
• May supervise a Private Governance Fellow and law student research assistants

Program Director, Energy, Environment, and Land Use

Evaluator

• Evaluate applicant candidacy through holistic application review against evaluation criteria
• Write decision recommendations with clear rationales
• Orally present application reviews to a team including senior leadership
• Complete evaluations accurately and on time according to predetermined applicant flow
• Maintain strict confidentiality of the admissions process and application data
• Assist with transcript review, benchmarking, and strategic research projects related to evaluation and selection
• Perform other duties as assigned
• Report to the Senior Director of Evaluation and Selection

Admissions Application Evaluator – VTS

Content Creator

• Develop day-to-day communications for the Office of Health Sciences Education
• Create copy for social media, blogs/news, web, email newsletters, and print collateral
• Interview, research, source, and create content with faculty, staff, and students across VU, VUSM, and Vanderbilt Health
• Collaborate with the Associate Director for Strategic Communications on the editorial calendar
• Create social media posts for Instagram, X, Facebook, and LinkedIn
• Schedule posts and monitor engagement across multiple social media platforms
• Contribute to timely email newsletters with OHSE content contributors
• Produce profiles, Q&As, and news stories for the School of Medicine website
• Pitch long-form content to Vanderbilt University and Vanderbilt Health news and communications outlets when appropriate
• Monitor VUSM mentions and interactions and ensure adherence to organizational and industry standards
• Supervise a part-time student copywriter

Learning and Development

• Guide course and curriculum development to ensure quality standards and accreditation compliance
• Assist with course mapping, course-level design, and unit-level learning objectives
• Use database-driven tools for course development and evaluation activities
• Update and maintain course records and data for accurate academic reporting
• Apply visual design elements to online course components, documents, and forms
• Build interactive and engaging courses in the Learning Management System
• Provide instructors with feedback on instructional strategies and teaching and learning resources
• Review courses for quality, interactivity, and consistency
• Implement the Quality Matters framework
• Collaborate with D3 staff on instructional graphics, images, banners, videos, animations, and infographics
• Develop courses, e-learning modules, and blended learning experiences using LMS and authoring tools such as Articulate 360 or Rise
• Contribute just-in-time learning content to the online Knowledgebase for course-management-system users
• Keep current with instructional design methodologies, technologies, and e-learning practices
• Attend continuing education events and seek resources to meet identified learning needs
• Collaborate with faculty and the design team to determine instructional strategies, resources, course development and revision, and curricular evaluation
• Report administratively and functionally to the Instructional Design Manager; no supervisory responsibility

Instructional Designer

• Support and collaborate with the Senior Director, Donor Experience by requesting and developing reports that provide data-driven insights to assist with business decisions.
• Execute tactical plan of the One Vanderbilt Society including communications (web and print), recognition opportunities, and engagement opportunities (locally and across the country).
• Execute tactical plan of the Sarratt Society including communications (web and print), recognition opportunities, and engagement opportunities (locally and across the country).
• Work flexibly across the team and department to develop projects from pulling data to building creative briefs and executing multifaceted campaigns to engage donors.
• Identify and execute creative outreach strategies and plans that engage donors through communications, content, and unexpected gifts.
• Create and maintain materials and tools that are easily deployed among frontline fundraising teams to inform, solicit, and steward donors.
• Partner with other teams to integrate donor recognition and giving society messaging and branding into existing efforts around fundraising campaigns, Reunions, and virtual programming.
• Pull regular reports, maintain CRM updates and leverage dashboards to track and articulate the impact around leadership annual giving across the university.
• Work across school and unit lines to facilitate the creation of compelling impact stories that enrich donor recognition and giving society content.

Associate Director, Donor Relations Experience

Content Marketing Manager

• Create engaging and informative written content to promote and elevate the visibility of the college.
• Write news articles, feature profiles, research highlights, announcements, web content, and social media posts.
• Manage projects from start to finish including identifying and sourcing stories, conducting background research, scheduling and conducting interviews, writing and editing content, securing approvals, and disseminating content.
• Work with various stakeholders across the college and the university, including faculty, students, alumni, and staff.
• Create and disseminate a monthly e-newsletter.
• Regularly monitor e-newsletter analytics, develop reports on performance, and make recommendations on how to improve efforts.
• Identify and source stories that align with the college’s mission and brand.
• Assist with website content updates and provide backup support to other team members as needed.

Communications Content Specialist

Payroll

• Provide leadership and oversight of all daily payroll operations, ensuring accurate and timely payroll processing
• Supervise payroll staff, establish priorities, assign work, and monitor performance
• Supervise the international tax team and oversee all 1042-S international tax reporting
• Ensure payroll processing complies with institutional policies, collective bargaining agreements, federal and state regulations, and tax requirements
• Review and approve payroll transactions, adjustments, off-cycle payrolls, and special payments
• Oversee payroll reconciliations, payroll tax reporting, deductions, garnishments, retirement contributions, and month-end processing
• Oversee quarterly payroll tax filings at both the federal and state levels
• Maintain appropriate internal controls to safeguard payroll data and institutional assets
• Serve as the primary resource for resolving complex payroll issues and escalated employee concerns
• Develop and execute a multiyear payroll modernization roadmap aligned with Vanderbilt’s mission, growth and operational priorities
• Assess and redesign payroll workflows, procedures, and controls to improve accuracy, consistency, efficiency, and service
• Optimize Oracle Cloud HCM and other enabling technologies to automate processes, reduce manual intervention, strengthen data integrity, and improve employee self-service
• Establish a continuous improvement discipline using process mapping, root-cause analysis, performance data, and clear operational measures
• Lead system enhancements, testing, and adoption while maintaining strong internal controls, segregation of duties, documentation, and regulatory compliance
• Ensure compliance with federal and state wage and hour laws, tax regulations, retirement reporting requirements, and higher education-specific payroll regulations
• Monitor legislative and regulatory changes affecting payroll operations and implement required updates
• Coordinate internal and external payroll audits and respond to audit requests
• Strengthen internal controls and ensure appropriate segregation of duties throughout payroll processes
• Partner with VUIT Oracle team to optimize payroll system functionality
• Collaborate with Finance to ensure accurate payroll accounting, reconciliations, and financial reporting
• Participate in system upgrades, testing, implementations, and process enhancements
• Build strong collaborative relationships across departments to improve service delivery and communication
• Provide coaching, mentoring, and guidance to payroll staff
• Foster a collaborative, customer-focused, and continuous improvement culture
• Identify training needs and support professional development opportunities
• Manage departmental priorities and allocate resources to meet institutional deadlines

Director, Payroll Operations

General

• Review and approve product artwork, logo usage, and branding requests from licensees and campus partners:
• Ensure all designs align with brand guidelines including logos, colors, and usage rules.
• Serve as point of contact for licensing questions and approvals; redirect inquiries to the appropriate people within the University as needed.
• Manage and respond to Merchandise Order Requests (MOR), approximately 75 per week.
• Oversee MOR submission and tracking.
• Help manage the Internal Campus Supplier (ICS) licensing program and Specialty internal campus supplier program.
• Serve as point of contact for troubleshooting questions, requests, and internal communication related to the ICS and retail licensing program.
• Issue and execute One-Time Use Waivers in coordination with appropriate team members.
• Maintain connections with stakeholders including CLC, Fanatics, Athletics, Marketing, Bookstore, Medical Center and Vanderbilt Enterprises on projects that intersect with Brand Marketing operations.
• Support merchandise-specific product launches, campaigns, and merchandise needs in collaboration with internal partners.
• Monitor and manage the following shared inboxes: artapproval@vanderbilt.edu, merchorderrequest@vanderbilt.edu, and brandengagement@vanderbilt.edu.
• Demonstrate understanding of the university's mission, values, goals, and priorities and ensure all are considered in day-to-day operations.
• Communicate and collaborate effectively with a wide range of audiences—including faculty, students, leadership, staff, alumni, suppliers, and agencies.
• Efficiently and effectively manage multiple, complex, and results-oriented projects with quick turnaround requirements, including a 24-hour response window for approvals and requests.
• Adhere to confidentiality and business ethics; demonstrate outstanding judgment and discretion.