Vanderbilt University Medical Center

Financial Planning and Analysis

• Provides focused support to departments and Principal Investigators throughout the award life cycle.
• Reviews expenditures, analyzes financial transactions, prepares sponsor financial reports, and performs award closeouts for a portfolio of awards.
• Analyzes, resolves, and responds to problems involving expenditure management, award closeout, and sponsor financial reporting.
• Performs financial reconciliation of awards.
• Demonstrates a comprehensive understanding of university and sponsor policies and procedures regarding expenditures, award closeouts, and sponsor financial reporting.
• Identifies opportunities for process improvements and changes to policies and procedures to facilitate automation and fully utilize system capabilities.
• Task management in the Microsoft-based task tracking environment, including being a proficient user, adapting to software changes, and keeping pace with training and expectations.

Financial Analyst

Customer Support

• Receive and inspect incoming IT assets, unpack and check equipment against purchase orders to verify accuracy of materials delivered.
• Document receipt of equipment; validate and enter information (serial numbers, asset tags, purchasing information, user/department and warranty information) into appropriate asset management software or other inventory systems.
• Apply computer images to endpoint devices, including additional software and configurations where needed.
• Consult with the customer where appropriate to determine any additional configuration (software, hardware, network, etc.) needed at the time of imaging.
• Advise and follow-up with customers regarding availability and status of assets including timeline for delivery of equipment, assigning tickets to the appropriate dispatch team once computer has been imaged and all equipment has been confirmed available to deploy.
• Track and monitor technology asset life cycle including receiving, storage, inventory, distribution, and disposal.
• Review inventory for unused and obsolete equipment, collect and manage the disposal process; evaluate old equipment and dispose of equipment as directed; store equipment awaiting disposal until picked up by the disposal company.
• Continuously communicates during the lifecycle replacement/new order process.
• Advocates timely response and resolution for customer needs throughout lifecycle process.
• Generate regular reports on IT assets, including usage, status, and lifecycle.
• Advise customers on current IT technology trends, models, vendors, prices to support their IT purchase decisions.
• Order new equipment as needed, coordinating with vendors and internal stakeholders.
• Evaluates customer tickets to determine appropriate support level.
• Under direct supervision, resolves, dispatches, or escalates concerns to supervisors or senior support staff as necessary.
• Plans and implements solutions to customer technology needs based on knowledge articles and support from supervisors and colleagues.
• Work closely with the Desktop Engineering team to provide continuous improvement of software builds and system configuration.
• Documents and maintains end-user issues in central ticketing systems, knowledge bases, etc.
• Maintains/updates surplus and loaner inventories.

Senior Lifecycle Support Specialist

Project Manager

• Lead high-impact, fast-turn projects from planning through execution, ensuring deliverables are completed on time and aligned with strategic priorities.
• Coordinate cross-functional teams and stakeholders, ensuring clear communication and timely approvals for all initiatives.
• Track and manage multiple projects simultaneously, providing visibility on status, risks, and next steps.
• Prioritize projects and tasks dynamically, balancing quick-turn initiatives with longer-term strategic efforts.
• Support the development of metrics and dashboards to measure project outcomes and impact.
• Prepare executive-ready materials, including talking points, project summaries, and proposals, under tight deadlines.
• Continuously improve workflows and processes to streamline project delivery and increase team efficiency.
• Operate with discretion and professionalism, maintaining confidentiality when working with university leadership and sensitive information.
• Leverage project management tools such as Wrike to maintain organization and accountability.
• Collaborate effectively with a diverse range of audiences—including students, faculty, staff, alumni, and vendors—to ensure project success.
• Work outside standard business hours as needed to meet deadlines and support urgent projects; this includes nights, weekends, and being on-call.

Project Manager, Rapid Response

Operations

• Provides high-level operational support, driving daily team activities and leading strategic planning around goals, budgets, and performance.
• Manages planning and project workstreams, developing a team engagement plan, and overseeing key fundraising operations.
• Facilitates the planning of all development team meetings, retreats, and training activities.
• Provides single-stop coordination for the development team related to the Project Management Office.
• Leads the ongoing maintenance and continuous refinement of performance tracking dashboards.
• Co-Leads the oversight process and ongoing review of collaborative gift process with the Research and Prospect Development Team.
• Facilitates the overall budget management process for the development team.
• Oversees the professional development budget and approval process for the development team.
• Drafts numerous ongoing communications, including a weekly dispatch newsletter.
• Acts as a partner with Gift and Donor Services, CRM and IM teams to triage challenges and facilitate workflows.
• Supports agenda-setting efforts and translates business needs across operational and frontline teams.

Director of Development Operations

Legal Assistant

• The Legal Assistant provides proactive legal and administrative support to in-house attorneys handling a variety of corporate and trademark matters.
• In this capacity they may schedule meetings, conference calls, and depositions; coordinate witnesses; handle subpoenas, pleadings and other court documents as directed.
• The Legal Assistant will answer phones and may screen and announce telephone calls directed to attorneys.
• May gather university documents from various departments, as they pertain to matters being handled in the OGC.
• Provides broad-based administrative support for the attorneys and has specific roles and responsibilities as designated per their role in the OGC.

Analyst

• Support the design, analysis, and administration of compensation programs.
• Collaborate with HR and department leaders for competitive compensation practices.
• Conduct thorough job analyses to classify positions based on job content.
• Develop consistent hiring ranges for like positions balancing market value with internal equity.
• Administer and monitor compensation programs for compliance with laws.
• Prepare and analyze compensation data for clarity in reporting.
• Participate in salary surveys to benchmark roles against the market.
• Review and audit staff reports for adherence to regulations.

Compensation Analyst

Recruitment

• Support and manage recruiting processes within Oracle HCM, including requisition creation, candidate tracking, reporting, and system troubleshooting to ensure data integrity and process accuracy.
• Drive consistency and adoption of best practices across talent acquisition teams to support account stabilization, optimization, and performance.
• Analyze hiring data and operational metrics to identify trends, uncover inefficiencies, and provide actionable recommendations to improve recruitment outcomes.
• Track and report key recruiting metrics (e.g., time-to-fill, SLA compliance, recruiter productivity) to ensure performance targets are met.
• Assist with continuously improving recruitment processes and supporting technology to ensure a seamless and effective candidate and client experience.
• Help to resolve operational challenges impacting recruiting delivery through root cause analysis and action planning.
• Support change management initiatives to ensure successful adoption of new talent acquisition tools, workflows, and processes.
• Support cross-functional projects and initiatives to improve the candidate, recruiter, and client journey.
• Communicate progress, risks, and key updates to stakeholders to maintain alignment and accountability.
• Provide ongoing training to support team performance, compliance, and service delivery excellence.
• Explore and implement innovative talent pipeline strategies to identify and secure best-fit talent.
• Manage Vanderbilt’s SkillBridge program to fulfill provider requirements and oversees targeted recruitment initiatives, outreach, and partnerships to build talent pipelines and track outcomes.
• Promote a culture of continuous improvement by driving the adoption of operational excellence strategies and supporting knowledge-sharing across the team.
• Other duties as assigned.

Talent Acquisition Operations Coordinator

Manager

• Serve as HR resource: develop strategies, interpret and communicate policies, respond to employee inquiries, and advise line managers.
• HCM Specialist duties: maintain SkyVU, assist self-service transactions, review biweekly timecards, and process faculty transactions in Oracle.
• Oversee appointments/re-appointments for postdocs, research trainees, interns, and student observers; coordinate onboarding and ensure compliance for placement of minors.
• Manage staff recruitment and hiring coordination with Central HR; facilitate undergraduate student hires and onboarding.
• Visa administration: submit and manage H-1B, J-1, TN-1, E-3, and permanent residency cases and coordinate with immigration partners.
• Perform other duties and projects as assigned; report to Associate Director of the School of Medicine Basic Sciences.

Administrative Manager

Marketing

• Dialogue Vanderbilt is a university-wide initiative dedicated to advancing civil discourse, pluralism, and open dialogue on campus and beyond.
• The Marketing Manager will play a central role in building the brand, visibility, and community engagement for Dialogue Vanderbilt.
• The ideal candidate is a creative, hands-on marketer who thrives in collaborative settings, has strong attention to detail, and is excited about building community through storytelling and experiences.
• Marketing Communications: Manage and execute marketing communications for Dialogue Vanderbilt, including annual and seasonal marketing calendar and messaging, newsletters, event campaigns, social media, presentations, and other collateral.
• Event Promotion & Marketing: Lead promotion and communications for events and programs, ensuring broad awareness and strong engagement.
• Community Management: Manage and grow the Dialogue Vanderbilt community through CRM systems, email marketing platforms, and digital engagement tools; segment and track audiences to drive participation and retention.
• Student Partnership: Collaborate with students on marketing needs and help amplify their voices and initiatives.
• Analytics & Reporting: Monitor, analyze, and report on marketing performance using CRM analytics, Google Analytics, and social dashboards; use insights to refine strategies.
• Cross-Campus Collaboration: Partner with Vanderbilt’s central Marcom team and school-based marketing teams to align strategy, leverage resources, and expand reach.

Marketing Manager

Administration

• The ITSM Administrator at Vanderbilt University is pivotal in managing and optimizing the IT service management (ITSM) processes with a substantial degree of autonomy
• This role handles complex incidents and requests, develops tailored reports and dashboards, and leads the implementation of ITIL best practices across the university's IT landscape
• Focus on enhancing service delivery; collaborates with various IT teams, leads small-scale projects, and ensures compliance with established SLAs
• Mentors junior team members and trains end-users
• Incident and Request Management: manage complex incidents and service requests, ensuring swift resolution while maintaining high standards of customer service
• Analyze incident trends to identify recurring issues and implement preventive measures
• Develop, customize, and maintain reports and dashboards to monitor service performance, identify areas for improvement, and support decision-making
• Use data analytics to drive insights for service optimization and incident resolution
• Actively contribute to the implementation and adherence to ITIL best practices within the university's ITSM framework
• Facilitate continuous improvement initiatives to enhance service delivery, efficiency, and user satisfaction
• Lead small projects related to ITSM enhancements, managing timelines, resources, and deliverables effectively
• Collaborate with cross-functional IT teams to ensure alignment on service management processes and initiatives
• Provide mentorship and guidance to junior team members, fostering their professional growth and enhancing team capabilities
• Develop and deliver training sessions for end-users, improving their understanding of IT services and processes
• On-call Responsibilities: The position includes rotating on-call duties for after-hours incident response and requests
• Supervisory Relationships: This position does not have supervisory responsibility. This position reports administratively and functionally to the Support Services Director

ITSM Administrator

• The compensation team provides internal compensation and classification consulting, job analysis, pay data collection and evaluation, pay structures, organizational structures, job classifications, market competitiveness and compliance.
• Oversee the development, implementation, and administration of new and revised compensation programs.
• Monitor the effectiveness of existing compensation practices and recommend changes consistent with trends and university objectives.
• Manage salary survey participation and recommend actions to ensure market competitiveness.
• Monitor federal, state, and local compensation laws and regulations to ensure compliance.
• Review and analyze position descriptions for level and classification, market relevance, and internal equity.
• Provide analysis for pay decisions and job evaluations and deliver timely, customer-focused deliverables.
• Prepare materials, analyze data, interpret results, and maintain documentation for audit purposes.
• Provide guidance and interpretation of compensation procedures and policies, including developing offers and addressing inquiries.
• Review and monitor compensation resources and projects and implement improvements as necessary.
• Manage special projects such as designing career architecture, job codes, salary structures, and partnering with IT for system integrations.
• Produce research-driven data on executive compensation and assist in designing executive compensation and incentive strategies.
• Build and maintain strong working relationships with departmental stakeholders and centralized HR team members.

Compensation Manager

• Support and manage recruiting processes within Oracle HCM, including requisition creation, candidate tracking, reporting, and system troubleshooting to ensure data integrity and process accuracy.
• Drive consistency and adoption of best practices across talent acquisition teams to support account stabilization, optimization, and performance.
• Analyze hiring data and operational metrics to identify trends, uncover inefficiencies, and provide actionable recommendations to improve recruitment outcomes.
• Track and report key recruiting metrics (e.g., time-to-fill, SLA compliance, recruiter productivity) to ensure performance targets are met.
• Manage and continuously improve recruitment processes and supporting technology to ensure a seamless and effective candidate and client experience.
• Identify and resolve operational challenges impacting recruiting delivery through root cause analysis and action planning.
• Lead change management initiatives to ensure successful adoption of new talent acquisition tools, workflows, and processes.
• Coordinate cross-functional projects and initiatives to improve the candidate, recruiter, and client journey.
• Communicate progress, risks, and key updates to stakeholders to maintain alignment and accountability.
• Provide ongoing training to support team performance, compliance, and service delivery excellence.
• Promote a culture of continuous improvement by driving the adoption of operational excellence strategies and supporting knowledge-sharing across the team.
• Other duties as assigned.