Vanderbilt University Medical Center

Manager

• Responsible for providing strategic operational leadership for VUIT’s Project Management Office (PMO) and the delivery of a complex, multi‑year IT project portfolio.
• Accountable for the performance, development, and alignment of project management staff and for ensuring that project delivery practices scale effectively across multiple domains and institutional priorities.
• Manage VUIT's project portfolio, prioritizing projects in alignment with strategic goals and resource availability.
• Oversee the execution of moderate to large-scale projects as needed, ensuring successful project delivery.
• Collaborate with senior leadership to align project management practices with organizational strategies and priorities.
• Coordinate governance of project management activities, ensuring adherence to project management standards and processes.
• Address escalated project issues and conflicts, working collaboratively with project managers and stakeholders to find effective solutions.

IT Project Delivery Manager

Communications

• Collaborate with DAR teams to develop and execute integrated communications strategies that support fundraising and engagement goals.
• Lead the planning, execution and evaluation of communications initiatives and projects, ensuring alignment with broader strategic direction.
• Create and guide the development of compelling content and high-level collateral for external audiences, including impact stories, one-pagers, newsletters, appeals, social media copy, event communications and process documents.
• Identify and elevate opportunities to highlight the impact of philanthropy, working with colleagues across DAR and MarComm for coverage in print, digital publications, websites and social channels.
• Collaborate with MarComm and university communicators to implement aligned messaging and coordinated communications across channels.
• Work closely with editorial, digital and creative teams to produce impactful stories and supportive materials.
• Champion best practices in advancement marketing and communications.
• Manage competing priorities and project timelines to deliver high-impact work with speed and agility.
• Contribute to a culture of collaboration, innovation and continuous improvement across DARComm, the advancement enterprise and the university.
• Perform other duties and responsibilities as assigned.

Director of Experiential Communications

Accountant

• Review routine transactions for proper chart of accounts coding.
• Available to provide customer service to university departments. Responsibilities include working to resolve various issues such as recording transactions, reconciling accounts and communicating process and policy changes.
• Prepare monthly general ledger account reconciliations timely and elevate issues to the Accounting Manager and Director of Accounting and Financial Reporting.
• Assist with developing and documenting business processes and accounting policies to maintain and strengthen internal controls.
• Evaluate and recommend improvements in accounting system procedures to ensure accurate application of accounting principles.
• Participate regularly in process improvement initiatives under indirect supervision and oversight.
• Apply critical thinking to financial and other information presented within the scope of responsibilities, research issues/questions related to financial data, and communicate information to management in a timely and effective manner.
• Manage a high-volume workload based on weekly, monthly or quarterly deadlines.
• Demonstrate knowledge of accounting principles with strong analytical and accounting skills and familiarity with GAAP, as well as an ability to grasp university policies and procedures.
• Accounting software skills and ability to create and analyze financial reports. Proficient with Microsoft Office Suite programs.
• Ability to work collaboratively with all levels of staff and departments to maximize performance, creativity, problem solving, and results.
• Ability to exercise sound judgment and effectively handle multiple tasks simultaneously in a deadline driven environment.
• Strong verbal, written communication and interpersonal skills.
• Proven ability to excel in fast-paced, changing, and challenging environments.

Business Analyst

• The Senior IT Business Analyst is a senior member of the Process and Solution Implementations (PSI) team at Vanderbilt University.
• Responsible for leading information system implementations and providing high-level product support for Academic Affairs.
• Manage a portfolio of products for which they are the functional expert and provide high-level production support.
• Build and maintain collaborative relationships with Academic Affairs customers and external product vendors.
• Manage multiple projects in varying complexity and lifecycle stages.
• Provide knowledge-sharing, guidance, and mentorship to less experienced team members.
• Meet with stakeholders to build effective relationships and understand their technology needs.
• Collaborate with team members to transform stakeholder needs into requirements.

Senior IT Business Analyst

Executive Assistant

• Provide high-level communication support, project management, and organizational assistance within Development and Alumni Relations (DAR).
• Serve as primary contact to both internal and external constituents, prioritizing and handling requests on behalf of the assigned executive(s).
• Exercise discretion regarding the confidential nature of prospect and donor information and ongoing departmental initiatives.
• Prepare PowerPoint presentations, talking points, and other meeting deliverables.
• Schedule meetings and handle all logistics.
• Manage complex and shifting calendars for the assigned executive(s).

Director

• Lead all aspects of event planning including coordination, logistics, and management for Reunion as well as ad hoc virtual, local, and regional Owen alumni events, and the Owen Event-in-a-Box program.
• Responsibilities include supporting alumni Event-in-a-Box hosts, selecting venues and caterers for events, budgeting, producing invitations and registration websites, monitoring and encouraging attendance, creating an amazing experience, and assisting with post-event surveys.
• Plan and execute reunion and event communications, including data preparation, list and email management, and content editing for direct mail, email, print, web, and social media communications.
• Monitor event ROI based on key metrics and data-driven goals and outcomes to ensure continued event improvement.
• Support the Senior Director of Alumni Engagement and Annual Giving in executing the Owen Annual Fund strategy to increase alumni giving in both funds raised and annual support participation.
• Oversee the production of high-quality communications content for newsletters, websites, social media, annual fund solicitations such as reunion, giving day, calendar and fiscal year end, and promotional materials in partnership with the Owen and DAR Marcomm teams.
• Manage the content for Owen Graduate School of Management’s alumni pages with an active focus on developing the website as an effective and clear tool for information sharing.
• Oversee the marketing and communications content and annual fund fundraising calendar for the Owen team, ensuring timely updates and alignment with the school’s voice and branding.
• Tailor content to meet the needs of various audiences, including alumni, students, parents, etc.
• Partner with leadership to develop strategic plans for Owen alumni engagement and annual fund communications and evaluate effectiveness on a yearly basis.
• Support all event marketing, Owen alumni website, LinkedIn Owen Alumni Group, and Inside Owen alumni e-newsletter.
• Assist with Vanderbilt Business Magazine.
• Manage volunteer communities such as Class Secretaries and Class Agents which increase alumni giving participation and engagement through peer-to-peer outreach, and DAR Fellows (student volunteers).
• Cultivate and maintain relationships with alumni and donors through strategic outreach and engagement activities.
• Develop strong communications with alumni through regular contact and relationship building.
• Maintain volunteer lists, event calendars, timelines, and event attendance records.
• Manage information flow for Salesforce VandyQuest (Development CRM Database).
• Assist with ad hoc data analysis, reports, and requests such as alumni and donor lists.
• Collaborate & Engage - Partner across Owen, Vanderbilt, Development and Alumni Relations, and professional school counterparts.

Associate Director, Alumni Engagement and Annual Giving

Financial Planning and Analysis

• Responsible for preparing all letter of credit draws for research services including ensuring all necessary documentation is complete and accurate
• Expert on process for LOC draws including specific instructions by sponsor to ensure all draws are timely and meet compliance requirements
• Maintain complex schedule of letter of credit draws
• Orchestrate letter of credit draws with sponsors in accordance with draw schedules and university policies
• Record all LOC draws timely and accurately within Oracle
• Investigate and follow up on any letter of credit variances from funds drawn and allowable amounts
• Perform Federal Fund bank reconciliations each month
• Perform cash transaction reconciliations quarterly for LOC agencies.
• Identifies debt owner for US Treasury Offset Program offsets.
• Identifies opportunities for process improvements and changes to policies and procedures.

Research Finance Accountant

Project Manager

• Lead and execute high-impact projects on happiness and well-being
• Oversee publications and collaborations with external partners
• Manage operational aspects of the PI’s research portfolio
• Conduct data collection and analysis for large-scale projects
• Translate academic research for a broader audience

Senior Project Manager, Research

• Leads the planning, execution, and implementation of executive-level programs and complex, cross-functional projects for Development and Alumni Relations, ensuring successful and timely outcomes.
• Develops and oversees program and project frameworks, including overviews, governance structures, and implementation timelines.
• Tracks and maintains project data, metrics, and outcomes; assists with assessing project impact to support achievement of defined goals.
• Identifies and drives process improvements across projects and programs; proactively escalates risks and implements solutions to enhance performance.
• Develops and delivers executive-level communications, including summaries, briefings, and reports for the DAR PMO Leader, Director of Executive Projects, and senior leadership.
• Establishes and maintains strong, collaborative relationships with campus partners and external stakeholders; actively incorporates feedback to improve program outcomes.
• Contributes to the identification, analysis, and improvement of project management processes, tools, and practices within DAR.
• Provides professional and/or technical support in the execution of day-to-day project activities.
• Conducts and directs research and analysis to inform decision-making; prepares reports and white papers for senior leadership review.
• Partners across the university and with external stakeholders to align resources, remove barriers, and ensure successful program and project delivery.
• Performs other duties as assigned.

Senior Project Manager

Engineer

• Serve as a technical leader within Desktop Engineering, independently architecting, implementing, and managing the university’s end-user computing infrastructure.
• Autonomously design, implement, and maintain desktop engineering management infrastructure.
• Develop and maintain advanced device management policies, refining enforcement, automation, and configuration baselines.
• Diagnose and resolve the most complex end-user device and application issues.
• Lead support, configuration, and enhancement of AWS Workspaces, AWS AppStream, and Azure Virtual Desktop environments.
• Coach Desktop Engineers on device management tools, scripting, automation, and troubleshooting.

Senior Desktop Engineer

Program Manager

• Manage the day-to-day logistical details for program projects, planning and coordinating project events.
• Coordinate with internal departments and external partners to facilitate program activities.
• Collaborate with community partners to develop and execute programs.
• Draft and format basic communication materials such as event invitations, agendas, documents, etc.
• Report and submit information to university and outside agencies as needed.
• Assist with grant updates, submissions, and progress reports.
• Facilitate group meetings as needed, providing education and support.
• Deliver presentations to groups and organizations related to program projects.
• Develop and maintain Project websites and dashboards.
• Coordinate quarterly meetings of the Internal and External Advisory Committees.
• Attend mandatory monthly and quarterly calls with HRSA (funding agency).

Compliance

• Oversee and maintain day-to-day operations of a comprehensive 50-state compliance program related to nursing education, clinical placements, faculty licensure, and student eligibility
• Monitor state Board of Nursing (BON) requirements and regulatory changes and assess operational impact on clinical education activities
• Ensure required documentation, tracking, and verification processes are in place to support BON compliance
• Prepare compliance summaries, reports, and documentation for internal review and submission, as required, with final approval by senior leadership
• Serve as the primary operational resource for regulatory compliance questions, escalating complex or high-risk issues to the Assistant Dean for Clinical Affairs
• Maintain and manage a centralized contracts and agreements database for all clinical affiliation agreements
• Routinely audit contracts for expiration, renewal timelines, and alignment with institutional standards
• Initiate and track contract renewal processes to prevent lapses in authorization or coverage
• Conduct first-line vetting of clinical affiliation agreements for regulatory, compliance, and risk considerations prior to submission to the Assistant Dean for Clinical Affairs
• Monitor contract workflow progress and follow up with internal and external stakeholders to resolve delays
• Collaborate with contracts staff and legal counsel, as directed, to support legally sound and operationally appropriate agreements.
• Lead internal QA/QC processes related to compliance, contracting, licensure, and regulatory documentation
• Conduct routine internal reviews and audits of compliance records, systems data, and documentation
• Identify gaps, trends, and compliance risks and develop recommendations for corrective action
• Maintain audit-ready documentation to support internal audits, accreditation reviews, and external inquiries
• Support accreditation reporting and site visits by organizing and maintaining required evidence data and evidence
• Oversee the collection, review, and ongoing management of Certificates of Insurance (COI) for clinical sites, preceptors, and partners, ensuring compliance with Vanderbilt and program requirements
• Verify appropriate liability coverage, limits, and endorsements as required for student placements and clinical affiliations
• Ensure appropriate workers' compensation documentation and coverage tracking for students and faculty in jurisdictions where required
• Maintain state-specific records related to insurance and workers' compensation requirements and support verification or reporting needs
• Monitor expiration dates, coordinate renewals, and follow up with sites to prevent lapses in coverage
• Escalate complex, ambiguous, or high-risk insurance or workers' compensation issues to senior leadership for review and determination
• Manage or co-manage one to three staff members supporting compliance, contracting, credentialing, or related functions
• Establish standardized workflows, documentation practices, and internal controls within the compliance function
• Provide training, guidance, and oversight to staff to ensure consistent execution of compliance processes
• Work closely with the Director of Clinical Affairs Operations, Assistant Dean for Clinical Affairs and Assistant Director of Preceptor Engagement to align compliance, operational, and engagement activities
• Participate in compliance governance discussions and contribute to policy development and process improvement initiatives
• Escalate identified risks, regulatory ambiguities, and systemic issues to senior leadership in a timely and structured manner

Assistant Director, Compliance

• Coordinate scheduling for the Dialogue Vanderbilt Student Facilitators program, including training sessions, facilitated events, and check-ins.
• Support the planning and logistics of facilitator training, ensuring materials, spaces, and participants are organized and prepared.
• Serve as a key point of contact for student facilitators, helping to address questions and build a strong, connected cohort.
• Maintain program records, tracking facilitator participation and progress throughout the year.
• Assist with workshop design and continuous improvement based on participant feedback and observed outcomes.
• Prepare and organize workshop materials, logistics, and follow-up communications.
• Help ensure a welcoming and inclusive environment that reflects DV’s values of curiosity, courage, and respect.
• Facilitate Dialogue Vanderbilt workshops for students, faculty, staff, and community partners
• In partnership with the Executive Director, support the development of a measurement framework to assess the impact and reach of Dialogue Vanderbilt initiatives.
• Collect, organize, and analyze program data, including participant feedback, attendance, and engagement metrics.
• Assist in creating reports and dashboards to communicate findings to the DV team and stakeholders.
• Help identify opportunities for program improvement based on data insights.
• Contribute to a collaborative team culture and assist with cross-functional projects as needed.
• Help support DV events, convenings, and campus partnerships.

Project Coordinator

• Leads the development of VUSN's overall brand and messaging approach, refining how the school presents itself to internal and external audiences.
• Shapes and maintains VUSN's brand identity including how the school articulates its mission, strengths, and impact.
• Provides strategic counsel to the Dean and senior leadership on communications approach, public relations strategy, and reputation management.
• Oversees the planning, execution, and evaluation of communications and marketing programs.
• Oversees media relations strategy, including proactive outreach, story development in coordination with internal and external partners.
• Develops targeted communications strategies to engage key audiences, including prospective students, academic peers, healthcare partners, donors, and national rankings organizations.

Executive Director, Strategic Communications, Marketing and Brand

Research Analyst

• Support the development of project plans and timelines for successfully completing research projects
• Document project goals, deliverables, and timelines
• Communicate and work collaboratively with other staff
• Contribute to study design and development of evaluation plans
• Develop survey and focus group instruments
• Engage with study participants for recruitment, information sharing, and data collection
• Execute survey data collection processes
• Conduct simple analyses in Stata to support the research projects
• Write project reports, policy briefs, and memos
• Prepare presentations for clients