Brand Coordinator

Vanderbilt University Medical Center

Brand Coordinator providing interim support for Trademark Licensing and Brand Marketing operations at Vanderbilt. Managing art approvals, merchandise orders, and licensee communications while collaborating internally.

Posted 7/22/2026full-timeNashville • Tennessee • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong project management skills with the ability to efficiently handle multiple tasks and collaborate with diverse stakeholders. Proficient in Microsoft Office and experienced in administrative functions within a higher education environment.

Highest-signal resume keywords

Project ManagementMicrosoft Office SuiteAdministrative ExperienceStakeholder CommunicationBrand Guidelines Compliance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementBrand Guidelines ComplianceArtwork ReviewMerchandise Order ManagementOne-Time Use Waivers Execution

Soft Skills

Effective CommunicationCollaborationJudgment and DiscretionProblem-SolvingTime Management

Industry Keywords

Higher EducationLicensing ProgramInternal Campus SupplierBrand MarketingVanderbilt University

About the role

Key responsibilities & impact

Review and approve product artwork, logo usage, and branding requests from licensees and campus partners:
Ensure all designs align with brand guidelines including logos, colors, and usage rules.
Serve as point of contact for licensing questions and approvals; redirect inquiries to the appropriate people within the University as needed.
Manage and respond to Merchandise Order Requests (MOR), approximately 75 per week.
Oversee MOR submission and tracking.
Help manage the Internal Campus Supplier (ICS) licensing program and Specialty internal campus supplier program.
Serve as point of contact for troubleshooting questions, requests, and internal communication related to the ICS and retail licensing program.
Issue and execute One-Time Use Waivers in coordination with appropriate team members.
Maintain connections with stakeholders including CLC, Fanatics, Athletics, Marketing, Bookstore, Medical Center and Vanderbilt Enterprises on projects that intersect with Brand Marketing operations.
Support merchandise-specific product launches, campaigns, and merchandise needs in collaboration with internal partners.
Monitor and manage the following shared inboxes: artapproval@vanderbilt.edu, merchorderrequest@vanderbilt.edu, and brandengagement@vanderbilt.edu.
Demonstrate understanding of the university's mission, values, goals, and priorities and ensure all are considered in day-to-day operations.
Communicate and collaborate effectively with a wide range of audiences—including faculty, students, leadership, staff, alumni, suppliers, and agencies.
Efficiently and effectively manage multiple, complex, and results-oriented projects with quick turnaround requirements, including a 24-hour response window for approvals and requests.
Adhere to confidentiality and business ethics; demonstrate outstanding judgment and discretion.

Requirements

What you’ll need

A High School diploma or equivalent is required.
A Bachelor’s degree from an accredited university is preferred.
1-2 years of work experience, preferably in an administrative capacity, is required.
Thorough working knowledge of the full suite of Microsoft Office products is required.
Previous administrative experience with Vanderbilt University or in a private institution of higher education is preferred.

Benefits

Comp & perks

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