Graduate Program Coordinator

Vanderbilt University Medical Center

Graduate program coordinator supporting Vanderbilt University’s biomedical engineering education and surgery-engineering research programs. Coordinating admissions, student services, events, finances, and social media.

Posted 8/17/2026full-timeNashville • Tennessee • 🇺🇸 United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and multitasking abilities while coordinating graduate programs and student engagement initiatives. Proficient in utilizing various software tools for marketing, communication, and administrative support within an academic environment.

Highest-signal resume keywords

Bachelor's DegreeMicrosoft Office ProficiencyExperience in Academic EnvironmentStrong Verbal and Written Communication SkillsTeamwork and Problem-Solving Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Student Course RegistrationFunding ConfirmationExpense ReportingStudent Progress TrackingMarketing SupportEvent CoordinationSocial Media ManagementData AnalysisMultitaskingOrganizational Skills

Soft Skills

ResourcefulnessDependabilityAction OrientationProfessional AttitudeTact and Diplomacy

Tools & Technologies

Microsoft ExcelMicrosoft PowerPointGoogle FormsAdobe SuitesCanvaTrelloSLATEPeopleSoft

Industry Keywords

Graduate ProgramsStudent EngagementAdmissions and RecruitmentAcademic EnvironmentBME Department

About the role

Key responsibilities & impact

Coordinate BME graduate programs, including student course registrations, funding confirmations, PeopleSoft entries, I-9 processing, doctoral actions, forms, announcements, student progress tracking, credit card management, expense reports, and student organization requests
Support BME graduate student admissions and recruitment, including campus visit travel, recruitment meetings, faculty matching, SLATE offer letters, recruitment swag, vendor reservations, annual events, and travel reimbursements
Support BME student engagement by scheduling mentoring meetings, analyzing faculty survey responses, tracking master's student tuition scholarships, coordinating with faculty, and supporting master's program growth
Assist the VISE Program Manager with marketing, social media, photography, graphics, captions, short videos, events, workshops, vendors, presentations, listservs, posters, signs, maps, banners, and other marketing materials
Support BME department social media on LinkedIn and X (Twitter)
Serve as a resource for students and faculty and perform other duties as assigned
Report primarily to the BME Graduate Program Manager with a dotted line to the VISE Program Manager

Requirements

What you’ll need

Bachelor's degree from an accredited institution of higher education is required
At least one year of comparable experience is required
A combination of education and experience or experience in lieu of education will be considered
Academic environment experience is preferred
Proficiency in Microsoft Office, especially Excel, Forms, and PowerPoint, Google Forms, and Adobe Suites
Experience with Canva and Trello, or similar software programs, or willingness to learn new software programs
Comfort with new technology and ability to adapt to changes in technology and processes
Ability to multitask and maintain a high level of organization
Strong teamwork and problem-solving skills
Resourcefulness, dependability, and action orientation
Professional and pleasant attitude with tact and diplomacy when interacting with students, faculty, and staff
Strong verbal and written communication skills

Benefits

Comp & perks

Hybrid work arrangement with four days on campus and one day remote
Professional and career development opportunities
Equal-opportunity employment