Administrative Assistant

• Provides comprehensive administrative assistance to the Chief Regional and Market Officer (CRMO).
• Supports projects as directed by the Senior Manager of Regional Strategy & Implementation.
• Coordinates and manages logistics for large team meetings and events.
• Maintains accurate records and required databases.
• Processes and tracks expenses by preparing and submitting invoices.

Administrative Assistant – Regional Markets

• Provides a broad range of administrative and operational support to assigned managers and the mortgage team, including direct support to a Regional Manager
• Responsibilities include coordinating meetings, presentations, and travel arrangements; composing correspondence and maintaining documentation; and supporting special projects as needed
• Collects and interprets data to produce reports and routinely utilizes Microsoft Office tools, including Excel for formatting, filtering, and formula-based tracking, and PowerPoint for creating professional presentations
• Plays a key role in supporting recruiting and onboarding activities, assisting with candidate coordination, new hire processes, and related administrative tasks to ensure a seamless experience
• Expected to manage multiple requests simultaneously, prioritize tasks effectively, and meet established deadlines while proactively seeking clarification when priorities or timelines are unclear

Mortgage Administrative Assistant

• Writes and routes confidential correspondence
• Screens, handles, or distributes incoming phone calls and emails
• Maintains confidential correspondence and general files
• Schedules meetings, maintains calendar of VP and/or leadership team
• Coordinates travel plans
• Submits expense reports
• Prepares statements of work, requisition requests, and check payment/invoice requests
• Compiles and distributes meeting minutes
• Researches, verifies, and prepares reports
• Performs diversified and confidential administrative duties

Executive Administrative Assistant I

• Provides frontline administrative operations for the Executive Director and Principal Investigator of the Ohio State Genomic Health (OSGH) initiative.
• Manages calendaring, meeting logistics, travel/reimbursements, purchasing/POs, rosters/access, and timekeeping editor functions for assigned cost centers.
• Partners closely with Finance, HR, IT, and clinical departments.
• Supports the data input and updates for OSGH data access requests and OSGH website updates.

Administrative Assistant 3 – Medical Staff Administration

• Supports the local office and site activities at construction projects
• Performs payroll entry and ensures accurate production data
• Helps coordinate Safety training for incoming employees
• Updates spreadsheets and project folders
• Ships and receives mail and packages
• Maintains job trailer and office environment
• Directs new employees to site orientation
• Works with recruiting and customer team regarding new hires

• Driving organization and efficiency through payroll system management, coordinating meetings(both internal and external), maintaining files, handling correspondence, and ensuring critical documents, reports, and presentations are accurate and on time.
• Supporting leadership by compiling data, and preparing clear, accurate, and updating tracking materials.
• Acting as a key liaison between internal teams and external contacts, resolving routine issues and delivering a professional, responsive experience.
• Taking ownership of daily operations by juggling multiple priorities, managing special projects, and stepping in to support or guide team members when needed.

• Responsible for performance of varied administrative duties and designated administrative functions for assigned Executive
• Maintain a close and highly responsive relationship with the day-to-day work activities within assigned function
• Work independently under minimum supervision and guidance in carrying out assigned responsibilities
• Ensure that strict confidentiality is consistently maintained
• Relieve executive of designated administrative details
• Compile and prepare correspondence and reports from general instructions

Senior Administrative Assistant

• Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
• Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
• Assists University staff, faculty, and students; answers inquiries and provides information.
• Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.
• Gathers and analyzes statistical information regarding department's programs and activities; produces reports.
• May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.
• Provides comprehensive administrative support for departmental operations, including procurement assistance, preparation and submission of expense reports, coordination of IT support requests, and facilitation of work orders.
• Responsible for coordinating with external vendors to procure building operations supplies and ensures timely fulfillment of departmental needs as the designated building representative.

• Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of a University administrative unit.
• Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
• Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
• Assists University staff, faculty, and students; answers inquiries and provides information.
• Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.
• Gathers and analyzes statistical information regarding department's programs and activities; produces reports.
• May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.

Administrative Assistant, Student Transitions and Family Engagement

• Client meeting scheduling, including zoom/teams links and reminders
• Update client/prospect info across several internal systems and clean up client data as needed
• Assist with firm mailings and event coordination
• Track firm prospects and update info about prospects from advisors’ meetings
• Review and finalize client meeting notes from advisors’ meetings and assign tasks as appropriate from the notes
• Client meeting follow-up reminders

Client Administrative Assistant

• Support Claims Adjusters in the intake, documentation, and processing of transportation-related incidents (e.g., bus accidents, student injuries, property damage)
• Collect, organize, and manage relevant documentation, including driver and police reports, student rosters, medical records, driver logs, and photographs
• Receive and route calls, emails, and correspondence; professionally respond to internal and external inquiries (e.g., law firms, insurance companies, parents, medical offices)
• Track and document compliance with transportation safety and reporting regulations
• Maintain accurate and up-to-date electronic claim files in the claims management system
• Prepare and send claim-related communications such as letters, reports, and summaries
• Handle confidential information with discretion and professionalism
• Provide general administrative support and assist with special projects as assigned

Claims Administrative Assistant

• Provide administrative support to the Preconstruction team, including estimators, preconstruction managers, and department leadership.
• Collect, organize, and maintain preconstruction documentation such as bid invitations, vendor and subcontractor quotes, material takeoff reports, estimate documentation, and scope documents.
• Assist with bid and proposal preparation, including compiling exhibits, narratives, schedules, and other required documents.
• Maintain a complete Preconstruction Calendar to track bid due dates, addenda, clarifications, and submission requirements across multiple projects.
• Utilize Building Connected Software to coordinate communication with vendors, subcontractors, suppliers, and internal teams to collect pricing, qualifications, and required pre-bid documentation.
• Utilize Salesforce Software to assist with input and maintenance of data in estimating, project management, and document control systems.
• Maintain preconstruction filing systems in accordance with company standards.
• Support handoff from preconstruction to operations by organizing estimate summaries, scope clarifications, assumptions, and project start-up documentation.
• Prepare meeting materials, agendas, and notes for preconstruction meetings as needed.
• Assist with reporting and tracking of preconstruction metrics such as bid volume, win/loss data, and workload forecasting.
• Perform general administrative duties including scheduling, correspondence, document formatting, and internal coordination.
• Ability to work remotely and manage work load in an independent environment.

Administrative Assistant – Pre-Construction

• Monitor all operating parameters of the extruders and multiple pieces of equipment to ensure quality production, minimize unplanned stops.
• Greet and direct clients and applicants, sign in visitors, and announce their arrival to the appropriate party.
• Field telephone calls and manage plant entry, including receiving messages for supervisors and management.
• Serve as the point of contact for janitorial, uniform, and vending services.
• Assist Plant Manager and other departments as needed.
• Create and edit documents, perform data entry, and manage sorting, screening, and distributing incoming mail and faxes.
• Order office supplies as needed, handle all purchase orders (POs), and manage purchasing for the entire plant if needed.

Plant Administrative Assistant

• Provide essential support to the leadership team
• Manage calendars for assigned executives and/or senior leaders
• Coordinate meetings including preparation materials and logistics
• Support leadership through special projects or tasks
• Arrange travel and travel reimbursement for assigned individuals
• Prepare communications, reports, and distribution lists
• Plan corporate events and manage fundraisers
• Order and distribute supplies as needed
• Schedule service and/or maintenance requests for equipment

Administrative Assistant II – Corporate

• Support and execute used car sales strategies and targets
• Coach and guide the sales team to hit goals and solve challenges
• Assist with inventory mix, pricing insights, and market analysis
• Help develop training, performance metrics, and process improvements
• Partner with Marketing on promotions and brand visibility
• Ensure compliance with sales, titling, and regulatory requirements
• Champion safety, environmental responsibility, and company values

Title Clerk, Administrative Assistant, Automotive

• Responsible for performing administrative support duties within the assigned area.
• Perform basic, routine administrative duties under immediate supervision, following well-defined, standard procedures.
• Assist with document processing, compiling special reports, and requesting information from other areas.
• Assist in filing and retrieval of information in both hard copy and electronic formats.
• Answer telephone, take messages, and communicate via electronic mail as necessary.
• Receive and distribute incoming and outgoing mail.
• Use keyboard (computer/typewriter) to enter data, perform calculations, and/or retrieve information.
• Operate a wide variety of electronic and mechanical office equipment.

See all jobs on JobTailor

Administrative Assistant – Regional Markets

Mortgage Administrative Assistant

Executive Administrative Assistant I

Administrative Assistant 3 – Medical Staff Administration

Administrative Assistant

Administrative Assistant

Senior Administrative Assistant

Administrative Assistant

Administrative Assistant, Student Transitions and Family Engagement

Client Administrative Assistant

Claims Administrative Assistant

Administrative Assistant – Pre-Construction

Plant Administrative Assistant

Administrative Assistant II – Corporate

Title Clerk, Administrative Assistant, Automotive

Administrative Assistant, Data Entry

Title Clerk, Administrative Assistant, Automotive