Administrative Assistant

• Provide administrative support to the Program Manager, project staff, and Government stakeholders to ensure efficient contract operations.
• Assist with budget tracking, financial reconciliations, purchase documentation, and preparation of monthly, quarterly, semiannual, and annual financial reports supporting multiple Government customer organizations.
• Prepare, review, and distribute monthly contract status reports, project metrics, meeting minutes, correspondence, and other contractual deliverables.
• Coordinate invoice preparation and support submission through Government electronic invoicing systems.
• Maintain project files, financial records, correspondence, and administrative documentation in accordance with Government and company records management policies.
• Coordinate meetings, schedules, travel arrangements, customer communications, and logistics for project personnel.
• Assist with procurement documentation, vendor communications, purchase requests, subscription tracking, and administrative processing for library acquisitions.
• Monitor office supplies, Government-furnished property inventories, and administrative resources to support uninterrupted operations.
• Maintain spreadsheets, databases, dashboards, and tracking systems using Microsoft Office applications to support project management and financial oversight.
• Support contract transition activities, onboarding of new personnel, quality management documentation, and other special projects as assigned.
• Maintain confidentiality of Government information while ensuring compliance with applicable security, privacy, and contract requirements.

Library Administrative Assistant

• Provide administrative support to the Associate Corporate Counsel and other corporate leadership as assigned.
• Assist with organizing and maintaining contracts, leases, legal documents, and related records.
• Track key dates, action items, and project status updates across multiple departments.
• Maintain spreadsheets, logs, trackers, and departmental records.
• Assist with contract tracking software, lease files and software, policy documentation, and other corporate records.
• Coordinate meeting logistics, prepare materials, take meeting notes, and distribute follow-up items.
• Send reminders and assist with tracking outstanding tasks and requests.
• Help monitor policy and procedure review schedules and document updates.
• Organize correspondence, files, and electronic records to ensure information is easily accessible.
• Support payer relations, legal, human resources, and other corporate functions with administrative and organizational needs.
• Perform other administrative duties as assigned.

• Provides comprehensive VP-level administrative support including calendar management, travel arrangements, expense reporting, and meeting coordination across global time zones.
• Manages budget planning and executional activities including Purchase Order creation and tracking, budget forecasting, actuals monitoring, and cross-charge allocation using SAP, Coupa, and related procurement tools.
• Responsible for content coordination with senior leaders.
• Supports capital governance processes including documentation management, preparation of leadership review materials, and coordination of approval workflows across senior stakeholders at TSDC and BRIC.
• Owns SharePoint site maintenance and digital tool administration to ensure team resources, governance documents, and project trackers remain current and accessible.
• Leads onboarding coordination for new hires, transfers, and interns, and manages personnel files, anniversary recognition, and quarterly review logistics.
• Plans and executes department meetings and off-sites, including agenda preparation and content coordination with senior leadership.
• Become an expert on P&G policy, guidelines, and procurement processes to solve problems quickly and routinely.
• Willingness to benchmark with others and bring forward new solutions that improve organizational efficiency.
• Work effectively across all levels of management, global teams, and external vendors.
• Leverages network and experience to bring new ideas and solutions to the Disruptive Platforms organization.

Administrative Assistant, R&D

• Organize and schedule meetings and appointments
• Organize office operations and procedures
• Provide general support to employees and supervisors
• Responsible for creating PowerPoint slides and making presentations/graphs for reports and KPIs
• Manage schedules, calendars and appointments
• Ability to create a document filing system to manage all logs and compliance documentation
• Perform review and analysis of special projects and keep the management properly informed
• Determine current trends and provide a review to management
• Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications
• Participate actively in the planning and execution of company events
• Responsible for developing standards and promoting activities that enhance operational procedures

• Manage inbound phone calls and coordinate schedules for inspections and remediation work.
• Handle email correspondence and support accounts payable and receivable processes.
• Make follow-up calls and assist leadership with inventory tracking and ordering.
• Ensure communication, scheduling, and administrative tasks are handled accurately and efficiently.
• Schedule inspections, remediation appointments, and project-related visits for team members.
• Process accounts payable and accounts receivable documentation and track invoices.

Office Manager – Executive Assistant

• Making outbound sales contacts, including cold calls, and pursuing sales leads to develop a portfolio of buying customers.
• Accepting orders, closing sales, maintaining customer records, and completing required documentation accurately and on time.
• Identifying and qualifying prospective customers and recording sales prospecting activity in Salesforce.
• Representing an assigned product line that may overlap with other sales teams’ territories, as applicable.
• Working within territory, account, product, service, or sales processes of limited complexity.
• Informing customers of new product and service introductions, pricing, and relevant updates.
• Maintaining regular communication with the Sales Director and Team Lead to support sales priorities and execution.
• Maintaining a proficient understanding of Accurint, including the ability to demonstrate the platform and discuss pricing plans.
• Performing all other duties as assigned.

Customer Administrative Specialist

• Serves as primary administrative and programming support to Chair, faculty, and staff in the Department of Agricultural, Environmental, and Development Economics (AEDE).
• Provides a coordinated point of contact and support for AEDE faculty and staff.
• Coordinates conference room and support room scheduling for AEDE faculty, staff, students, and outside users.
• Coordinates onboarding for AEDE faculty, staff, and student employees, and manages visits by department visitors.
• Provides logistical support for AEDE faculty, staff, and student employment searches and for AEDE events.
• Coordinates AEDE faculty and staff annual reviews and promotion and tenure processes.
• Maintains department policy and procedures documents and other administrative documents.
• Manages votes and elections in the department.
• Provides administrative support for the department Chair such as calendaring and meeting arrangements, event invitations/organization/logistics.
• Serves as HR Manager Liaison on behalf of the faculty manager.
• Serves as department Chair contact for college and university leadership and administration.
• Coordinates faculty and staff meetings including taking and distributing minutes.
• Coordinates and tracks department annual reporting and other administrative reports as required.
• Provides general office support and coordination functions for AEDE including managing key and card reader access for AEDE personnel, requests for repairs, and supervising student employees.

Assistant to the Chair, Office Manager

• Partner closely with senior leadership to manage complex calendars, priorities, and scheduling across multiple stakeholders
• Coordinate meetings, travel, and logistics with a high level of accuracy and attention to detail
• Prepare reports, presentations, and business correspondence to support team initiatives and decision-making
• Manage expense reporting and administrative workflows with a focus on timeliness and quality
• Support special projects and contribute to team initiatives within Global Trade & Standby Services
• Proactively identify and resolve administrative challenges, helping the team stay organized and forward-focused
• Serve as a key point of coordination across internal partners and teams

Administrative Assistant – Operations

• Greets all who enter the administrative offices in a friendly and professional manner
• Answers the administrative office telephones in a professional manner, assuring that calls are forwarded appropriately
• Performs general administrative tasks as assigned (typing, filing, copying, faxing, emailing, record keeping, errands, etc.)
• Perform all administrative tasks related to new employee hiring procedures, such as initial paperwork, screenings, insurance enrollment, and file maintenance

• Manages and provides lead administrative support to the office of the Chief Operating Officer (COO) and Chief Medical Officer (CMO).
• Works closely and collaboratively with other office staff to support coordinated executive office operations.
• Serves as a primary team member supporting the daily executive administrative needs of the COO and CMO.
• Acts as an initial point of contact with executive leaders, board members, donors, government and community leaders, and faculty.
• Reviews and processes confidential and critical information in support of administrative activities.
• Schedules appointments and coordinates meetings and engagements for the COO and CMO calendars.
• Compiles, prepares and prioritizes daily materials needed to facilitate the efficient use of the COO’s and CMO’s time.
• Conveys directives and critical information to other senior executives, faculty, and staff.

Executive Administrative Assistant

• Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of a University administrative unit
• Supports functions of both the Dean's Office and Departments in the College of Education, Health and Society
• Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards
• Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise
• Assists University staff, faculty, and students; answers inquiries and provides information
• Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance
• Gathers and analyzes statistical information regarding department's programs and activities; produces reports
• May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies
• May assist in the performance of personnel related tasks

• Provide a broad range of administrative and tactical support for the Client Accounting & Advisory Solutions department including administration of projects, assists in the execution of client management, quality control, and job workflow.
• Client Management Engagement Letters: Create client lists, mail merge, send documents via DocuSign, and follow up on signatures.
• Handle the setup of new clients and the closing out clients in systems such as FloQast, Suralink, GFR, and OneHub.
• Manage communication with clients regarding work readiness, reporting, and deliverables.
• Collaborate with onboarding team for the implementation of client software systems (e.g., QBO, Bill, Gusto, etc.…), payroll processing, and third-party provider registrations.
• Initiate and maintain effective communication with clients, ensuring timely flow of data, reminders for meetings, deadlines, and deliverables.
• Foster positive relationships with clients and associate by addressing their inquiries and concerns promptly.
• Quality Control and Reporting: Engagement Letters: Ensure all applications have appropriate documentation for GFR, Engagement, and FloQast.
• Operational support to DD and RDDs: Distribute production reports and flag for follow-up.
• Extract data for performance reviews.
• Support leadership and department meetings, including planning, logistics, and note-taking.
• Provide organizational support for outside conferences.
• Assist with internal training organization.
• STAR/Salesforce Data Management: Monitor job codes and ensure client data accuracy and updates.
• Data Management: Handle data for FloQast, Suralink, GFR, and OneHub.
• Set up, monitor, and finalize engagement binders.
• Workflow and Process Tracking Manage FloQast Tasks: Oversee budget creation, template management, user setup, sending requests.
• Word Processing: Generate and process preparation and compilation of financial statements, including Reach Reporting.

Administrative Coordinator – Client Accounting & Advisory Team

• Provide advanced administrative and operational support to the Division Chairs of Health Services Management and Policy, Biostatistics, Health Behavior and Health Promotion, and Environmental Health Sciences.
• Manage schedules, coordinate meetings and travel, process administrative transactions, prepare reports and materials, and facilitate communications among faculty, staff, students, university offices, and external partners.
• Handle confidential and sensitive information with professionalism, discretion, and tact.

Administrative Assistant – College of Public Health

• Provides comprehensive administrative assistance to the Chief Regional and Market Officer (CRMO).
• Supports projects as directed by the Senior Manager of Regional Strategy & Implementation.
• Coordinates and manages logistics for large team meetings and events.
• Maintains accurate records and required databases.
• Processes and tracks expenses by preparing and submitting invoices.

Administrative Assistant – Regional Markets

• Provides a broad range of administrative and operational support to assigned managers and the mortgage team, including direct support to a Regional Manager
• Responsibilities include coordinating meetings, presentations, and travel arrangements; composing correspondence and maintaining documentation; and supporting special projects as needed
• Collects and interprets data to produce reports and routinely utilizes Microsoft Office tools, including Excel for formatting, filtering, and formula-based tracking, and PowerPoint for creating professional presentations
• Plays a key role in supporting recruiting and onboarding activities, assisting with candidate coordination, new hire processes, and related administrative tasks to ensure a seamless experience
• Expected to manage multiple requests simultaneously, prioritize tasks effectively, and meet established deadlines while proactively seeking clarification when priorities or timelines are unclear

Mortgage Administrative Assistant

• Writes and routes confidential correspondence
• Screens, handles, or distributes incoming phone calls and emails
• Maintains confidential correspondence and general files
• Schedules meetings, maintains calendar of VP and/or leadership team
• Coordinates travel plans
• Submits expense reports
• Prepares statements of work, requisition requests, and check payment/invoice requests
• Compiles and distributes meeting minutes
• Researches, verifies, and prepares reports
• Performs diversified and confidential administrative duties

Executive Administrative Assistant I

• Provides frontline administrative operations for the Executive Director and Principal Investigator of the Ohio State Genomic Health (OSGH) initiative.
• Manages calendaring, meeting logistics, travel/reimbursements, purchasing/POs, rosters/access, and timekeeping editor functions for assigned cost centers.
• Partners closely with Finance, HR, IT, and clinical departments.
• Supports the data input and updates for OSGH data access requests and OSGH website updates.

Administrative Assistant jobs in Ohio

See all jobs on JobTailor

Library Administrative Assistant

Administrative Assistant

Administrative Assistant, R&D

Administrative Assistant

Office Manager – Executive Assistant

Customer Administrative Specialist

Assistant to the Chair, Office Manager

Administrative Assistant – Operations

Administrative Assistant

Executive Administrative Assistant

Administrative Assistant

Administrative Coordinator – Client Accounting & Advisory Team

Administrative Assistant – College of Public Health

Administrative Assistant – Regional Markets

Mortgage Administrative Assistant

Executive Administrative Assistant I

Administrative Assistant 3 – Medical Staff Administration