Library Administrative Assistant

Library Systems & Services, LLC

Library Administrative Assistant supporting a federal library in Dayton, OH providing administrative and financial tasks while ensuring efficient catalog operations

Posted 7/24/2026full-timeDayton • Ohio • 🇺🇸 United StatesMid-LevelSenior💰 $65,000 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including budget tracking, financial reconciliation, and contract management. Proficient in Microsoft Office applications and Adobe Acrobat for effective documentation and reporting.

Highest-signal resume keywords

Budget TrackingFinancial ReconciliationContract ManagementMicrosoft Office ProficiencyAdministrative Support

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Financial Book-KeepingOffice Production SoftwareDocument Creation and ManipulationSpreadsheet ManagementDatabase Management

Soft Skills

Diplomatic RelationsProfessional Communication

Tools & Technologies

Adobe AcrobatGovernment Electronic Invoicing Systems

Industry Keywords

Records ManagementGovernment Contract ComplianceProcurement DocumentationProject ManagementConfidentiality

About the role

Key responsibilities & impact

Provide administrative support to the Program Manager, project staff, and Government stakeholders to ensure efficient contract operations.
Assist with budget tracking, financial reconciliations, purchase documentation, and preparation of monthly, quarterly, semiannual, and annual financial reports supporting multiple Government customer organizations.
Prepare, review, and distribute monthly contract status reports, project metrics, meeting minutes, correspondence, and other contractual deliverables.
Coordinate invoice preparation and support submission through Government electronic invoicing systems.
Maintain project files, financial records, correspondence, and administrative documentation in accordance with Government and company records management policies.
Coordinate meetings, schedules, travel arrangements, customer communications, and logistics for project personnel.
Assist with procurement documentation, vendor communications, purchase requests, subscription tracking, and administrative processing for library acquisitions.
Monitor office supplies, Government-furnished property inventories, and administrative resources to support uninterrupted operations.
Maintain spreadsheets, databases, dashboards, and tracking systems using Microsoft Office applications to support project management and financial oversight.
Support contract transition activities, onboarding of new personnel, quality management documentation, and other special projects as assigned.
Maintain confidentiality of Government information while ensuring compliance with applicable security, privacy, and contract requirements.

Requirements

What you’ll need

Must be a US citizen.
Proficient in English.
A High School diploma or a GED and at least 3-5 years’ experience providing administrative support.
Proficiency with office production software.
Knowledge of Adobe Acrobat and creation and manipulation of .pdf documents.
Administrative and book-keeping experience, particularly financial book-keeping.
Maintain diplomatic and professional relations with coworkers and others.
Willingness to gain knowledge of information technology and financial/reporting tools.

Benefits

Comp & perks

Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long-Term Disability
Training & Development