Administrative Assistant

• Provide varied administrative support to multiple managers and staff.
• Support two directors calendar scheduling, expense report creation, meeting scheduling, and travel planning.
• Utilize Microsoft Outlook and Concur Expense reporting.
• Prepare presentations independently with PowerPoint.
• Train and lead routine work processes.
• Gather and summarize detailed information for responses/decisions.
• Handle multiple demands including difficult situations.
• Identify and recommend opportunities for improvement.

Senior Administrative Assistant

• Respond to requests by asking probing questions, gathering and providing information.
• Manage logistics/event planning for all leadership meetings including selecting venues, food, coordinating development of schedules, and providing on-site meeting support.
• Schedule and manage business travel logistics and ensure leader has necessary documentation for travel (Domestic/international).
• Manage multiple documents including composing, modifying, and proofreading (i.e. memos/letters, reports, PowerPoint presentations, SharePoint updates, surveys, organizational charts, or records management.
• Task and project management may include (but not limited to) managing invites, coordinating presentation content and handouts, transcribing/recording meeting notes, capturing action items, takeaways, recording audio when necessary, facilitating online questions from participants during meetings, troubleshooting technical and logistical issues, and organizing follow up activities.
• Effectively manage leaders’ time using strategic and proactive calendar management.
• Support leadership in planning and distributing team member and leader communications.
• Prepare personnel, purchasing and other administrative forms for the leadership teams and forward for approval and processing.
• Train and provide backup support for other Administrative Business Partners as needed.
• Support the onboarding and departure process for department team members.
• Demonstrate a thorough understanding of the department and appropriate Company policies, procedures and operations.
• Participate in department projects and tasks including but not limited to training and team meetings.
• Monitor, maintain, and order department supplies and manage associated budget; may own other department specific processes or activities.
• Work in a change environment where quality improvement and organizational refinement is ongoing.

Senior Sales Admin Assistant

• Handling office tasks, such as generating reports and presentations
• Making travel arrangements, such as booking flights, cars, and making hotel/restaurant reservations
• Maintain SOPs and working instructions to ensure they are always up to date
• Check invoice portal and maintain follow-ups on outstanding invoices
• Vendor Management documentation, reporting and scorecards are updated by both the vendors and distributed between the Management team
• Organize and prepare meeting schedules for various departments

Administrative Assistant, Automotive

• Proactively manage complex executive calendars and competing priorities across multiple global time zones, ensuring strategic alignment of schedules and effective use of executive time.
• Anticipate needs, scheduling conflicts, and independently identify solutions through collaboration with cross-functional stakeholders, executives, and administrative partners.
• Coordinate domestic and international travel arrangements, including itineraries, logistics, and timely preparation and submission of expense reports while ensuring compliance with company policies and procedures.
• Support congresses, conferences, and key business meetings by managing registrations, travel, accommodations, ground transportation, meeting logistics, and on-site coordination as needed.
• Lead logistical meeting preparation activities, including securing appropriate venue, coordinating catering, audiovisual requirements, conference room setup, and facilities requests.
• Manage operational processes such as purchase orders, invoice processing, vendor coordination, mailings, and courier services.
• Maintain department distribution lists, organizational charts, and key stakeholder contacts, while developing a strong understanding of organizational priorities and cross-functional partnerships.
• Capture action items, track follow-up activities, and help drive accountability to ensure timely completion of commitments.
• Coordinate and support special projects, leadership summits, off-site meetings, team-building activities, onboarding initiatives, and other departmental events.
• Provide backup support to administrative colleagues and contribute to a collaborative, high-performing team environment.
• Identify opportunities to improve administrative processes, enhance team effectiveness, and support a culture of continuous improvement.

Administrative Coordinator

• Provides comprehensive administrative assistance to the Chief Regional and Market Officer (CRMO).
• Supports projects as directed by the Senior Manager of Regional Strategy & Implementation.
• Coordinates and manages logistics for large team meetings and events.
• Maintains accurate records and required databases.
• Processes and tracks expenses by preparing and submitting invoices.

Administrative Assistant – Regional Markets

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organizations
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
• Promote a fun and team-oriented work environment

Senior Administrative Assistant – Administrative Support Assistant III

• Support multiple executives, ranging from Director to Managing Vice President level
• Act as the gatekeeper and extension of executives, handling critical administrative tasks
• Prioritize complex scheduling requests and adjust to frequent last minute changes
• Handle travel arrangements and create timely expense reports
• Drive key team activities and events to promote a fun and team-oriented work environment
• Circulate information, answer questions and act as a team ambassador, fostering strong relationships with other Administrative Assistants and teams

Senior Administrative Assistant – Customer Core & Identity

• Provides a broad variety of administrative and staff support services for an assigned group or manager
• Collects and interprets data to produce reports
• Conducts special projects
• Coordinates meetings, conferences, presentations and travel arrangements
• Composes correspondence and other documentation as needed
• Frequently uses personal computer software packages for word processing, graphics, spread sheets, etc.

Executive Administrative Assistant – Small Business Banking

• Provide day-to-day administrative support to senior leadership and CARES program operations
• Complete routine data collection, review, correction, and reporting
• Coordinate reports related to crisis line performance improvement and service delivery
• Support billing, invoicing, and expense tracking
• Coordinate and schedule meetings, conferences, trainings, and related activities
• Assist with call review quality assurance completion and reporting
• Troubleshoot non-emergent program issues and route concerns to appropriate CARES staff
• Receive, respond to, and route email correspondence and inquiries appropriately
• Maintain shared drive files, documents, and program materials
• Coordinate procedures for new hire orientations and annual CARES employee trainings
• Assist with special projects related to behavioral health crisis line operations
• Support employee engagement processes in collaboration with Human Resources
• Assist with recruitment-related procedures, including candidate identification, documentation collection, reference check coordination, and onboarding support
• Help educate newly hired employees on HR policies, internal procedures, and program expectations
• Participate in the development of organizational guidelines and procedures
• Stay current with HR trends, best practices and program-related administrative needs
• Perform additional duties as assigned

• Provide administrative support across multiple business entities
• Manage communications, coordinating services, and supporting internal teams
• Maintain organized records and assist with scheduling meetings and appointments
• Prepare reports, summaries, and correspondence as required
• Coordinate services and requests between departments and external providers

• Coordinate meetings, presentations, travel arrangements, meeting agendas and offsite events
• Compose correspondence, prepare business reports and expense reports
• Conduct special projects as directed
• Partner and collaborate with other Administrative Assistants to help ensure priorities and deliverables are effectively and completely met
• Ensure the Sales organization office is efficient and flexible to execute mission-critical activities

Administrative Assistant – Healthcare and Technology

• Oversee daily duties within the office and the team
• Assist management and visitors by handling office tasks
• Provide polite and professional assistance via phone and email
• Transcribe minutes from meetings into actions
• Maintain SOPs and working instructions
• Check invoice portal and follow up on outstanding invoices
• Make travel arrangements such as booking flights and hotels
• Organize and prepare meeting schedules for various departments

Administrative Assistant, Warehouse Administration – Billing

• Greet guests and efficiently manage check-in and check-out procedures using the Property Management System (PMS).
• Handle cash transactions accurately, ensuring precise hotel charges and maintaining thorough accounting records.
• Attend and occasionally lead daily pre-shift meetings with team members to ensure smooth operations.
• Assist the Director of Operations or Assistant General Manager with ordering supplies and managing market items.
• Utilize effective communication skills to answer inquiries, accept reservations, and promote hotel amenities to enhance room sales and overall revenue.
• Maintain excellent customer relations by promptly addressing questions and concerns in person and over the phone.
• Operate the telephone system proficiently, including managing incoming calls, directing in-house calls, scheduling wake-up calls, and managing trace requests for efficient guest service.
• Maintain a courteous and friendly demeanor at all times to foster a welcoming atmosphere and ensure smooth operations.
• Complete shift checklists diligently to ensure all shift responsibilities are accurately handled.
• Manage incoming guest mail, messages, and faxes by sorting and distributing them promptly.
• Serve as a cashier and attendant in the market area as required.
• Act as Manager on Duty in the absence of executive committee members or the Director of Operations.
• Ensure compliance with Safety and Security Policies, training team members and reporting suspicious activities of guests, visitors, or staff.
• Write guest incident reports as needed and maintain security for guests and property.
• Perform other duties as assigned by management to support hotel operations.

Front Office Manager

• Provide administrative assistance to the Absence Customer Success department
• Take detailed meeting minutes, organize and schedule meetings, draft agendas, and other administrative functions as requested
• Support the team with creating data visuals, presentations, printing, and preparing any communication materials
• Deliver clear and concise messages
• Write and distribute emails , correspondence memos, letters etc.
• Listen attentively and ask the necessary questions to confirm understanding for notes
• Perform data entry in Microsoft Excel, Confluence, and other computer applications
• Liaise with executive and other administrative assistants to handle requests and queries from other managers/internal departments
• Run routine reports using specific software (e.g., spreadsheets, reporting tools) based on pre-defined parameters and create basic reports and summaries from the generated data
• Share reports with relevant personnel and answer basic questions about the data
• Establish and maintain strong working relationships with team members
• Provide on-site support for events, including setup, coordination, and day-of logistics
• Take responsibility for special projects as requested
• Perform other duties as assigned.

Administrative Assistant – Absence

• Own clinical scheduling and staffing needs:
• Build and release CAH RN schedule based on schedule of schedules timeline.
• Ensure all floors have adequate RN coverage taking into account:
• Licensing
• System access
• Training
• PTO, and call in management
• Coordinate with Operations, MSO (Medical Staff Office,) Payroll, and IT teams to support workflow continuity and organizational effectiveness.
• Ongoing validation of time and attendance in accordance to state laws.
• Review, validate, and complete monthly invoice.
• Maintain Hicuity’s education platform including:
• Adding and assigning new users.
• Removing termed users.
• Uploading nursing huddles.
• Tracking/monitoring completion rates.
• Maintain nursing competencies.
• Create and share competencies for new hires.
• Create and share competencies for cross training nurses.
• Tracking completion of competencies.
• Managing the access process for all CAH staff.
• Working in partnership with MSO team on CAH credentials/licensing.
• All other duties as assigned within scope.

Care At Home Administrative Assistant

• Schedules meetings and conference calls, domestic and international, with sensitivity and awareness of the urgency of scheduling
• Schedules domestic and international travel and coordinate logistics for on and off-site meetings and events
• Provides administrative leadership to the administrative team and works with employees, customers and business associates at all levels
• Screens visitors and pre-screens and routes telephone calls, locating executives and/or taking messages as appropriate
• Maintains administrative processes and filing systems
• Drafts responses under own signature when appropriate
• Sets priorities and procedures and may delegate to others
• Maintains standards of strict confidentiality with respect to all matters and documents
• Handles internal and external executive calendar and executive’s time management
• Performs various personal services including making reservations and scheduling
• May investigate or fact-find to prepare the executive for internal activities, public events, speaking engagements or similar affairs.

Executive Administrative Assistant

• Provide comprehensive administrative and operational support to the Head of Operations and Head of Global CSPR, enabling efficient day-to-day execution and supporting strategic priorities.
• Communicate professionally and effectively with internal and external constituents, including client-facing interactions as required.
• Manage complex calendars, meetings, and appointments, applying appropriate prioritization and judgment to resolve scheduling conflicts.
• Coordinate domestic and international travel in an efficient and cost-conscious manner; prepare and submit expense reports in compliance with company policy.
• Deliver exceptional customer service and build strong working relationships across Global Reinsurance, CSPR, underwriting, operations, finance, actuarial, and broader enterprise teams.
• Demonstrate a mature and sophisticated approach to information security, data privacy, and confidentiality, with a clear understanding of differing confidentiality requirements by role and situation.
• Prepare, edit, and maintain presentation materials; produce ad hoc reports and support special projects, including outlining project needs, coordinating with multiple stakeholders, and compiling information for leadership review.
• Maintain and manage tracking tools for budgets, projects, events, and key deliverables; prepare summary updates and reports as needed.
• Initiate timely and professional responses to emails, voicemails, and written correspondence on behalf of leaders, as appropriate.
• Support internal and external meetings and events (onsite, offsite, and virtual), including vendor coordination, invitations and RSVPs, agenda planning, meeting materials, welcome gifts, transportation, and budget tracking.
• Partner with leaders to establish event budgets and ensure activities remain within approved spend expectations.
• Leverage available technology and tools to improve administrative efficiency and effectiveness, with openness to learning and adopting new systems or processes.
• Participate as a collaborative team member within the Global Reinsurance administrative community and contribute to broader administrative initiatives as needed.

Senior Administrative Assistant, Global Reinsurance

• Manage complex calendars, coordinate meetings, and schedule appointments
• Arrange travel and conference registrations
• Prepare and edit Microsoft Office documents (Excel, Word, PowerPoint)
• Process expense reports accurately and in a timely manner
• Point of contact for visitors and manage incoming/outgoing communications for assigned Executive(s)
• Provide event planning support for internal and external meetings
• Assist with special projects, ensuring confidentiality and discretion

Executive Operations Administrative Assistant

• Performs secretarial and clerical support for the Director of Patient Care Services and administrative staff and PCS Managers as directed
• Transcribes correspondence, types policies and procedures, memos, reports, budgets and other materials required for the Director and/or assigned staff in an accurate and timely manner
• Answers telephones, directs calls to appropriate individuals or departments; records and conveys clear messages and prioritizes incoming calls for the Director
• Schedules PCS departmental meetings as directed; notifies appropriate personnel; attends meetings, records and transcribes accurate meeting minutes in a timely manner
• Provides back-up telephone support and secretarial support for Administrator, Directors and PCS Managers
• Keeps calendar accurate and up-to-date, schedules meetings in an organized and timely manner
• Balances department commitments and ensures schedules do not overlap
• Screens telephone calls and greets visitors in a courteous and professional manner and directs them to appropriate individuals who can handle their request, question, or problem.

See all jobs on JobTailor

Senior Administrative Assistant

Senior Sales Admin Assistant

Administrative Assistant, Automotive

Administrative Coordinator

Administrative Assistant – Regional Markets

Senior Administrative Assistant – Administrative Support Assistant III

Senior Administrative Assistant – Customer Core & Identity

Executive Administrative Assistant – Small Business Banking

Administrative Assistant

Administrative Assistant

Administrative Assistant – Healthcare and Technology

Administrative Assistant, Warehouse Administration – Billing

Front Office Manager

Front Office Manager

Administrative Assistant – Absence

Care At Home Administrative Assistant

Executive Administrative Assistant

Senior Administrative Assistant, Global Reinsurance

Executive Operations Administrative Assistant

Patient Care Services Administrative Assistant