Executive Administrative Assistant

Mom's Meals | A Purfoods Company

Executive Administrative Assistant supporting senior executives in high-level administrative tasks. Managing schedules, communications, and confidential documents while juggling multiple priorities.

Posted 7/15/2026full-timeChicago • Illinois • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing executive schedules, communications, and documentation while ensuring confidentiality and discretion. Proficient in organizing tasks, prioritizing responsibilities, and facilitating effective communication across various stakeholders.

Highest-signal resume keywords

Executive Administrative Assistant ExperienceMicrosoft Office Suite ProficiencyOrganizational SkillsWritten and Verbal CommunicationDiscretion and Confidentiality

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementDocument PreparationProject TrackingLogistics CoordinationFile Organization

Soft Skills

Time ManagementMultitaskingInterpersonal Communication

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookProductivity Tools

Certifications & Qualifications

High School DiplomaGED

Industry Keywords

Executive AssistantAdministrative AssistantConfidentialityClient InterfaceMeeting Coordination

About the role

Key responsibilities & impact

Manage executives’ calendars, schedule meetings, appointments, and travel arrangements
Prepare and edit correspondence, communications, presentations, and other documents
Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients
Organize and maintain files, records, and documentation (physical and digital)
Facilitate smooth communication between the executive and internal departments or external partners
Track and follow up on projects, action items, and deadlines
Arrange logistics for meetings, events, and conferences
Handle confidential documents ensuring they remain secure
Prepare reports and briefings for meetings
Assist with personal tasks and errands, when necessary

Requirements

What you’ll need

High school diploma or GED
5+ years’ executive administrative assistant experience
Proven experience as an executive assistant, administrative assistant, or similar role
Excellent organizational and time management skills
Outstanding written and verbal communication abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
Ability to multitask and prioritize tasks with minimal supervision
Discretion and confidentiality are essential

Benefits

Comp & perks

PTO, holiday pay and holiday of choice
401(k) match
Life insurance
Short-term disability
Health, dental and vision insurance
Maternity/paternity leave
Health savings account (HSA)
Flex spending accounts (FSA) – health and dependent