Administration

• Oversee the administration, management, and quality control of broadcast media content
• Collate, tag, and prepare media data for machine learning and AI models
• Coordinate directly with Account Executives, Customer Experience Teams, Media Monitors, and Copyright Compliance teams across the APAC region
• Stay ahead of industry trends by adapting to new technologies and contributing to process improvement projects
• Actively communicate updates and address data quality and accuracy concerns raised by various regional stakeholders

Broadcast Administrator

• Create and maintain project records within Monday.com and internal systems
• Set up project folders and maintain document filing structures
• Coordinate project documentation and ensure records remain current and accurate
• Manage workflow updates and task progression throughout the approvals process
• Monitor project milestones and follow up on outstanding actions
• Prepare administrative components of Development Applications, Construction Certificates, and Complying Development Certificates
• Prepare the administrative components of Activity Applications and Commencement of Work submissions
• Upload and download documentation through the NSW Planning Portal and council portals
• Maintain application records, reference numbers, submission dates, and approval statuses
• Monitor portal notifications and communicate updates to relevant stakeholders
• Track application progress and maintain approval registers
• Draft and issue standard client correspondence using approved templates
• Follow up with clients to obtain required documentation and information
• Provide administrative updates regarding application progress and approval milestones
• Coordinate the collection of signed forms, agreements, and supporting documents
• Assist with general client enquiries relating to application administration
• Maintain version control of project documentation
• Prepare service agreements and standard forms using approved templates
• Ensure project files are complete, organised, and audit-ready
• Coordinate the storage and retrieval of project records and approvals documentation
• Monitor NSW Planning Portal applications and track council notification periods
• Track outstanding council invoices and payment statuses
• Escalate requests for information, approval delays, or compliance concerns to the onshore team
• Assist with social media scheduling, content administration, and enquiry databases

Approvals Administrator

• Provide high level administrative support to several firm leaders, working independently and proactively managing workloads and project timelines.
• Manage calendars, schedule appointments, and coordinate meetings for the executives, including coordination of meeting agenda and pre-meeting materials.
• Handle professionally sensitive and confidential business matters and assist with special projects.
• Coordinate travel arrangements, including transportation, lodging and itinerary planning and manage expense reports.
• Act as a liaison between the executives and other departments, clients and external stakeholders.
• Establish and maintain a rapport with internal clients and vendors.
• Assist with event coordination and management of team events including scheduling group meetings, sending out invitations, reserving locations, arranging for catering/food service, hotel accommodations and ground transportation.
• Work closely with other administrative assistants to complete all projects.
• Prepare expense reports, manage email and utilize critical thinking to solve problems.
• Welcome guests and clients (in-person or on the telephone) and answer or direct inquiries.
• Manage special projects as assigned by the executives.

Administrator, Global Solutions Delivery

• Process and receipt electronic payments into company bank accounts
• Perform daily and monthly bank reconciliations
• Prepare and issue client invoices
• Process supplier and creditor invoices
• Reconcile creditor accounts and prepare payments
• Process creditor payments and upload payment files to banking platforms
• Manage payroll processing, including tax and superannuation reporting
• Prepare and post monthly accrual journals
• Assist with the preparation of monthly Profit & Loss reports
• Prepare, lodge, and process monthly and quarterly BAS returns
• Ensure compliance with relevant accounting, payroll, and taxation requirements
• Provide general administrative and accounting support as required

Accounts Administrator

• Design, configure, and maintain the LMS structure to align with organizational learning strategies.
• Set up courses, learning paths, curricula, and certifications in a logical, user-friendly format.
• Manage user roles, permissions, and access controls to ensure appropriate system use.
• Oversee onboarding and offboarding processes within the LMS.
• Customize the LMS interface and functionality to meet learner and client needs.
• Generate and analyze reports on training effectiveness, including completion rates, engagement, and learner performance.
• Provide insights to stakeholders to support decision-making and continuous improvement.
• Perform routine system maintenance, updates, and patch management.
• Troubleshoot technical issues such as system errors, bugs, and access problems.
• Collaborate with LMS vendors and IT teams to resolve system-related challenges.
• Integrate LMS with internal systems (HRIS, CRM, etc.) and third-party tools.
• Provide end-user support, including troubleshooting login and navigation issues.
• Develop job aids, guides, and training sessions to improve LMS adoption.

Administrator, Learning Management System

• Provide administrative and sales support to multiple Sales Representatives within a fast-paced UK-based business.
• Focus on removing administrative burden from the sales team by managing quotes, maintaining CRM accuracy, coordinating follow-ups, and supporting daily sales operations.
• Prepare and issue customer quotes using pre-defined templates while ensuring accuracy and timely turnaround.
• Maintain accurate and up-to-date CRM records, including pipeline stages, activities, and notes.
• Execute quote follow-ups and order chasing activities as directed by Sales Representatives.
• Monitor and prioritise shared sales inboxes, draft responses, and escalate urgent matters when required.
• Coordinate meetings, calendars, and scheduling requirements.
• Support sales pipeline tracking, reporting, and preparation of sales-related documentation.
• Assist with ad hoc administrative and operational tasks to support the sales team.
• Maintain high attention to detail while managing work in a fast-paced environment.
• Communicate professionally with internal teams and external stakeholders.
• Support a positive team culture and contribute to overall business goals.

Sales Administrator

• Provide high-level administrative support to the Grants Team
• Maintain and update team calendars, schedules, and meeting logistics
• Assist with document preparation, formatting, and distribution
• Maintain accurate records of grant applications and funding approvals
• Liaise with internal stakeholders and respond to routine queries
• Assist with tracking funding compliance documentation

Grants Administrator

• The GBS Process Improvement & Analytics Lead is responsible for designing, deploying, and sustaining a standardized continuous improvement (CI) and performance management capability across the Global Business Services (GBS) Source to Pay (S2P) organization.
• Drive year‑over‑year improvements in efficiency, cost to serve, cycle time, and quality.
• Establish a repeatable improvement lifecycle (identify, prioritize, execute, sustain).
• Provide thought leadership on Lean, Six Sigma, Kaizen, and agile improvement practices.
• Collaborate with functional leadership on strategic initiatives/alignment and investment needs.
• Enable leaders to manage performance through data, root‑cause analysis, and structured escalation.

Travel Administrator

• Handling contract documentation, overseeing the DocuSign mailbox
• Maintaining the sales operations database, organizing documentation in Google Drive
• Collaborating with members, solicitors, and internal teams to facilitate contract review and signing processes
• Email management and overview of multiple email accounts
• Issuing contracts for signing via DocuSign and providing soft copies of contracts to relevant parties
• Database management about sales operations pipeline and maintaining relevant documentation in GDrive folders

DocuSign Administrator

• Create and manage purchase order requests.
• Update and track purchase orders through their lifecycle.
• Coordinate with Accounts team and Business Operations to ensure timely processing and resolution of any issues.
• Review and validate invoices for accuracy and completeness.
• Input invoice details into the relevant systems.
• Track invoice status and ensure timely payments.
• Support Account Managers/Directors in preparing data and documentation for contract renewals as well as updating the relevant systems (i.e., Sharepoint, Salesforce, Presales Hub, Renewal Review Gate packs)
• Assist in overall contract management, including tracking key milestones and deliverables.
• Maintain and organise the document repository for Experience Technology customers
• Ensure all documents are up-to-date, accessible, and properly archived.
• Maintain and update key customer details, license quantities, renewal dates, services and products across all Experience Tech customers in our single document management portal.
• Maintain and update templates for Statements of Work (SOW) and Change Orders.
• Assist Account Managers/Directors in preparing for quarterly business reviews with customers.
• Prepare data and compile information for review decks and presentations.
• Provide general support and coordination to Account Managers/Directors as needed, especially during the onboarding of new Experience tech customers across Australia and New Zealand.
• Handle various administrative tasks to ensure smooth operation of account management processes.

Administration Coordinator

• - Conduct 10 to 15 outbound calls per day to target schools across Victoria
• - Introduce the company's staffing services and subscription model to prospective institutions
• - Navigate school reception teams to connect with daily organisers, human resources personnel, or business managers
• - Send professional introductory and follow-up emails using established company templates
• - Utilise warm leads and assist in refining outreach strategies and scripts
• - Book Microsoft Teams or face-to-face presentation meetings for the Director
• - Maintain highly accurate records of contacted schools and overall lead progress
• - Support continuous pipeline management and track prospective school interactions
• - Assist with the seamless onboarding of schools once service agreements are finalised
• - Verify school contact information through public sources and official websites
• - Track and report outreach activities using dedicated spreadsheets and administrative tools
• - Maintain strict data security and confidentiality regarding school and company information

• Monitor and ensure all tickets are managed within defined SLA timelines
• Track ticket progress and escalate risks to SLA breaches
• Ensure technicians update and close tickets accurately and on time
• Review technician timesheets to ensure timely and accurate submission
• Monitor time spent per ticket and flag inefficiencies or deviations
• Allocate onsite visits based on priority, location, and resource availability
• Coordinate with technicians to optimise workload and response times
• Collect feedback and reviews from clients after ticket closure
• Maintain strong communication with Australian clients
• Prepare daily, weekly, and monthly service desk reports
• Track KPIs such as SLA adherence, resolution time, and ticket backlog
• Maintain accurate documentation and audit-ready records

Service Desk Administrator

• Support customers and sales teams by managing order processing, addressing pre-sales and post-sales queries, and providing essential information about stock levels, credit, logistics, and products
• Handle customer service requests through multiple channels while identifying opportunities to enhance customer satisfaction
• Process and administrate orders while maintaining high accuracy standards
• Participate in revenue generation activities including lead qualification and outbound campaigns
• Create and manage sales opportunities for our teams and partners

Order Management Administrator

• Present and provide a high level of quality customer service as the first point of contact for GJK Facility Services on campus office.
• Responsible for the effective day to day support of the operations team; Work Order management.
• Provide administrative support, data input, and preparation of correspondence and general coordination for the office and direct support to GJK site Management.
• Play an active part in supporting the Safety governance across the portfolio.
• Ensure that operationally GJK complies with all aspects of relevant Health and Safety Legislation applying to the business and employees.
• Raise and distribute all Work Orders, prioritising Emergency Work Orders.
• Greet visitors to the office in a warm, friendly and welcoming manner.
• Manage access to the office and car park, key and fob allocation.
• Manage, distribution and filing of all correspondence.
• Prepare reports as required.

• Build and configure page layouts, record types, and Lightning pages in Salesforce Service Cloud
• Create case management workflows: case creation from inbound channels, assignment rules, escalation rules, and auto-response templates
• Design screen flows for guided task completion (e.g., prior authorization workflow, patient referral workflow, medication refill escalation)
• Build dashboards and reports for real-time visibility: open cases by status, average resolution time, VA workload distribution, escalation frequency
• Configure case queues and routing rules so cases route to the right VA or escalate to the physician automatically
• Attend and contribute to integrator kickoff meeting (May 5) with requirements and configuration recommendations
• Support integration touchpoints: Dialpad CTI connector for Salesforce, Answer Connect call data ingestion, Tebra patient data sync
• Build patient-facing case submission workflows (portal or form-based)
• Configure omni-channel routing for multi-channel case intake (phone, email, portal, SMS)
• Create knowledge base articles within Salesforce for VA reference (SOPs, payer-specific instructions, medication lists)
• Refine automation based on operational data: auto-close rules, SLA enforcement, performance-based routing
• Support Health Cloud migration if client moves from Service Cloud to Health Cloud data model
• Build workflows for remote patient monitoring, substance abuse treatment compliance tracking, and multi-provider scheduling

Salesforce Service Cloud Administrator – US Healthcare

• Prepares and issues accurate attestation of employment for all HQ and mobile field employees.
• Processes changes in activity rate and/or work schedule for HQ employees upon the request of HQ HR Manager.
• Processes correction of time profile or holiday calendar in HRIS tool (SuccessFactor).
• Records and updates employee's Swiss work permit in HRIS tool (SuccessFactor).
• Processes changes in personal information of employee such as address, name, marital status, HR dependents, preferred mailing language, etc. in HRIS tool (SuccessFactors).
• Files documents such as marriage certificate, divorce papers, civil union, birth certificate, etc. in HRIS tool (PeopleDoc — Employee File Management).
• Updates the mobility entitlements of field employees upon reaching the required seniority in HRIS tool (SuccessFactors).
• Coordinates with HRIS team in updating the employee's length of service in HRIS tool (SuccessFactors).
• Processes length of service milestone awards (ten, twenty, and thirty years of service).
• Launches the language test via applicable platform upon receipt of request from the Talent Managers, HR Partners, or HR Managers.
• Monitors and follow-ups medical certificate from employees.
• Updates absence due to illness/accident record of employee in HRIS tool (SuccessFactors).
• Manages the general mailbox of GSS HRSS.
• Supports employee in recording bank account information in HRIS tool (SuccessFactors), if necessary.
• Transmits documents and/or information to relevant Subject-Matter-Experts or GSS HRSS team (family, social insurance, leave and absence, payroll, pension fund and termination) as necessary.
• Ensures quality of employee HR data by coordinating directly with employee and HRIS on the necessary corrective actions in a timely manner.
• Ensures accurate and timely data entry of personal and professional information updates.
• Responds to straightforward questions received from employees by phone or email.
• Escalates cases or non-standard request to Rewards, Payroll, or Deployment teams.
• Follows up on all work-related messages and correspondence with the relevant contacts and departments.
• Takes responsibility for their own professional learning and development.
• Participate in projects, as necessary.
• If necessary and upon request, provide ad hoc administrative tasks for the unit or department.
• Being proactive with continuous improvement propositions for the team's management processes.

Personal and Professional Info Administration Officer

• Monitor and manage the Contract Management Inbox daily, actioning all incoming communications in a timely and professional manner
• Issue Balance Deposit Information (BDIs) via email to members who are awaiting details necessary to complete contract deposit payments
• Follow up with members as required to ensure payments are made within contractual timelines
• Facilitate and verify the signing of contracts by both members and developers
• Accurately record contract signing dates and status updates within HubSpot CRM
• Save executed contracts and related documents to the appropriate HubSpot Drive folders, maintaining version control and compliance standards
• Collect transfer slips and deposit receipts from members and developers
• Ensure all financial documents are correctly named, stored, and logged in the HubSpot system for traceability and audit purposes
• Transpose and update critical contract notations from internal matrices into the HubSpot CRM
• Maintain data integrity and ensure all necessary fields are completed for visibility across internal teams
• Perform general administrative duties to support internal departments, including Member Care, Legal, and Finance
• Provide timely updates to relevant stakeholders on the progress of key contract tasks and identify issues requiring escalation
• Proactively contribute to process improvements and support documentation enhancements where necessary

Contract Specialist

• Administer the Contract in accordance with the applicable Conditions of Contract (such as but not limited to FIDIC Red, Yellow, or Silver Books) and project-specific requirements on behalf of the Client.
• Ensure the Contractor’s compliance with contractual obligations, including insurances, bonds, permits, programmes, and statutory requirements.
• Monitor and manage contractual correspondence, notices, determinations, approvals, and instructions in line with contractual procedures and timelines.
• Monitor and ensure that contractual mechanisms are complied with by all parties.

Contract Administrator

• - Process sold property files by entering sales details into Box+Dice (CRM & Trust Account Software).
• - Save signed contracts and sales documentation into OfficeTech.
• - Confirm deposit funds held in trust and liaise with solicitors as required.
• - Send signed contracts to solicitors and maintain accurate filing.
• - Prepare draft account sales, follow up on settlements, and send confirmations.
• - Ensure trust account transactions comply with industry regulations.
• - Collaborate with internal and external stakeholders to ensure smooth settlements.

See all jobs on JobTailor

Broadcast Administrator

Approvals Administrator

Administrator, Global Solutions Delivery

Accounts Administrator

Administrator, Learning Management System

Sales Administrator

Grants Administrator

Travel Administrator

DocuSign Administrator

Administration Coordinator

Sales Administrator

Service Desk Administrator

Order Management Administrator

Administration Coordinator

Salesforce Service Cloud Administrator – US Healthcare

Personal and Professional Info Administration Officer

Contract Specialist

Contract Administrator

Sales Trust Administrator