Contract Specialist Administrator

Outsourced Pro Global

Contract Specialist Administrator managing the contract process for Outsourced Pro Global Limited remotely in the Philippines. Supporting contract documentation and communication with members and developers, ensuring compliance and efficiency.

Posted 6/16/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSenior💰 ₱35,000 per monthWebsite

About the role

Key responsibilities & impact

Monitor and manage the Contract Management Inbox daily, actioning all incoming communications in a timely and professional manner.
Issue Balance Deposit Information (BDIs) via email to members who are awaiting details necessary to complete contract deposit payments.
Follow up with members as required to ensure payments are made within contractual timelines.
Facilitate and verify the signing of contracts by both members and developers.
Accurately record contract signing dates and status updates within HubSpot CRM.
Save executed contracts and related documents to the appropriate HubSpot Drive folders, maintaining version control and compliance standards.
Collect transfer slips and deposit receipts from members and developers.
Ensure all financial documents are correctly named, stored, and logged in the HubSpot system for traceability and audit purposes.
Transpose and update critical contract notations from internal matrices into the HubSpot CRM.
Maintain data integrity and ensure all necessary fields are completed for visibility across internal teams.
Perform general administrative duties to support internal departments, including Member Care, Legal, and Finance.
Provide timely updates to relevant stakeholders on the progress of key contract tasks and identify issues requiring escalation.
Proactively contribute to process improvements and support documentation enhancements where necessary.

Requirements

What you’ll need

Strong attention to detail is required.
Knowledge of contracts of sale is an advantage.
Proficiency in CRM systems (preferably HubSpot and DocuSign) and file management tools.
Previous experience in contract administration, legal support, or real estate transaction coordination is highly desirable.
Ability to work with the Zoom camera open during shift.
Familiarity with property or investment industry processes is advantageous.

Benefits

Comp & perks

28 days of paid time off per year
HMO coverage
Performance-based annual incentive
Clear path for career growth and development

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

contract administrationlegal supportreal estate transaction coordinationdata integrityfile management

Soft Skills

attention to detailcommunicationprocess improvementorganizational skills