Outsourced Pro Global

Administration

• Handling contract documentation, overseeing the DocuSign mailbox
• Maintaining the sales operations database, organizing documentation in Google Drive
• Collaborating with members, solicitors, and internal teams to facilitate contract review and signing processes
• Email management and overview of multiple email accounts
• Issuing contracts for signing via DocuSign and providing soft copies of contracts to relevant parties
• Database management about sales operations pipeline and maintaining relevant documentation in GDrive folders

DocuSign Administrator

Analyst

• Prepare and assist the valuation team to produce a comparable sales report for different types of residential properties in AUS
• Gather comparable samples depending on the required residential dwelling type and collate statistics such as macro and microeconomic and infrastructure data
• Prepare a high-level summary and preliminary analysis to identify the market value of a specific product type in a certain location and generate market insights for projects
• Maintain the valuation database, ensure completion of property deal-related data and expedite the preparation process for quarterly market valuation

Junior Valuation Analyst

• Monitor and manage the Contract Management Inbox daily, actioning all incoming communications in a timely and professional manner
• Issue Balance Deposit Information (BDIs) via email to members who are awaiting details necessary to complete contract deposit payments
• Follow up with members as required to ensure payments are made within contractual timelines
• Facilitate and verify the signing of contracts by both members and developers
• Accurately record contract signing dates and status updates within HubSpot CRM
• Save executed contracts and related documents to the appropriate HubSpot Drive folders, maintaining version control and compliance standards
• Collect transfer slips and deposit receipts from members and developers
• Ensure all financial documents are correctly named, stored, and logged in the HubSpot system for traceability and audit purposes
• Transpose and update critical contract notations from internal matrices into the HubSpot CRM
• Maintain data integrity and ensure all necessary fields are completed for visibility across internal teams
• Perform general administrative duties to support internal departments, including Member Care, Legal, and Finance
• Provide timely updates to relevant stakeholders on the progress of key contract tasks and identify issues requiring escalation
• Proactively contribute to process improvements and support documentation enhancements where necessary

DocuSign Administrator

Junior Valuation Analyst

Contract Specialist