Invoice Administrator – Commercial

eClerx

Invoice Administrator acting as primary gatekeeper for incoming commercial leads. Providing administrative support, reporting, and compliance management for sales department.

Posted 6/30/2026full-timeMuntinlupa City • 🇵🇭 PhilippinesJuniorWebsite

About the role

Key responsibilities & impact

Act as the primary gatekeeper for incoming commercial leads, ensuring they are qualified and routed to the appropriate Account Executive based on territory, industry, or expertise
Contract Renewals & Updates: Draft and issue renewal paperwork for clients when pricing remains unchanged.
Director of Sales Support: Provide direct administrative assistance to the Director, including calendar management, coordinating sales meetings, and preparing briefing materials.
Manual Data Analytics: Compile data from various spreadsheets to calculate conversion rates, territory performance, and sales volume.
Performance Reporting: Prepare weekly "State of Sales" reports to give leadership visibility into the team’s progress and any pending deals.
Insurance & Credentialing: Manage the submission of Certificates of Insurance (COIs) and any specific vendor compliance documentation required by large commercial property managers.
Bid & RFP Coordination: Assist in the labor-intensive process of responding to Requests for Proposals (RFPs), ensuring all technical specifications and deadlines are met.
Standard Operating Procedures (SOPs): Document the manual workflows you create (e.g., "How to Route a Lead") so the process remains consistent as the team grows.
Ad Hoc Projects: Execute special projects assigned by the Director of Sales, ranging from one-off market research tasks to coordinating local trade show logistics.
Perform additional tasks and responsibilities as required upon request to support the evolving needs of the commercial sales department and the broader organization.

Requirements

What you’ll need

Minimum 1-year experience in an offer environment performing data entry or other computer-based work required; prior experience with accounts payable/receivable or transaction-based services preferred
Experience with third-party portal billing preferred
Proficient Excel/Google Sheets experience
Good judgment, strong decision-making, and problem-solving skills
Knowledge of transaction-based services
Communicate articulately and efficiently in both written and verbal forms
Highly organized with strong attention to detail
Accounting knowledge
Strong communication and interpersonal skills
Strong attention to detail and high level of accuracy
Ability to maintain a high level of confidentiality and professionalism
Excellent organizational skills
Be able to work as a team and independently
Must be willing to work night shift schedules (US hours) and during PH Holidays.
Must be able to work at Alabang, Muntinlupa when work in the office resumes (temp WFH).

Benefits

Comp & perks

eClerx is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, or any other legally protected basis, per applicable law.

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Applicant Tracking System Keywords

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Hard Skills & Tools

Data EntryContract RenewalsPerformance ReportingAccounting KnowledgeTransaction-Based Services

Soft Skills

Problem-Solving SkillsAttention to DetailOrganizational SkillsInterpersonal SkillsJudgment and Decision-Making